Viera East
Community Development District Workshop Agenda August 10, 2023

Viera East CDD Workshop Meeting
Thursday	Faith Lutheran Church
August 10, 2023	5550 Faith Drive
7:00 p.m.	Viera, Florida

Roll Call

Fiscal Year 2024 Rules and Rates Workshop

Fiscal Year 2024 Budget Workshop

General Manager’s Report

Restaurant Report

Lifestyle/ Marketing Report

Supervisor’s Requests

Adjournment

Section II

to be provided under separate cover

Section III

Viera East
Community Development District

Proposed Budget
FY 2024

Workshop Date: August 10, 2023

Viera East Community Development District
Restaurant- Hook and Eagle Proposed Operating Budget Fiscal Year 2024

Actual	Adopted
Budget	Actual
Thru	Projected
Next	Total
Projected	Proposed
Budget	
	FY 2022	FY 2023	6/30/23	3 Months	@ 9/30/23	FY 2024	

Revenues							
Food Sales	$245,091	$290,000	$270,991	$92,637	$363,628	$334,093	
Snack Sales	$781	$20,000	$5,967	$1,989	$7,956	$10,000	
Beverage Sales	$37,644	$29,250	$4,696	$1,565	$6,261	$31,005	
Beer Sales	$141,813	$169,000	$135,199	$45,066	$180,266	$179,140	
Wine Sales	$9,309	$11,700	$35,448	$11,816	$47,264	$12,402	
Liquor Sales	$80,447	$87,000	$91,248	$30,416	$121,665	$92,220	
Total Revenues	$515,085	$606,950	$543,550	$183,490	$727,039	$658,860	

Restaurant Expenditures							
Restaurant Manager Contract	$65,000	$65,000	$48,750	$16,250	$65,000	$65,000	
Salaries	$137,201	$164,037	$137,993	$40,000	$177,993	$183,610	
Administrative Fee	$6,420	$8,832	$5,523	$1,841	$7,364	$8,034	
FICA Expense	$15,530	$12,166	$17,050	$5,683	$22,733	$15,217	
Health Insurance	$14,627	$20,243	$7,774	$2,591	$10,365	$8,813	
Workers Compensation	$2,168	$3,048	$2,058	$686	$2,744	$2,336	
Unemployment	$4,739	$5,408	$4,842	$1,614	$6,455	$5,750	
Telephone	$3,228	$3,200	$3,540	$1,180	$4,720	$5,250	
Utilities	$11,301	$12,000	$8,914	$2,971	$11,886	$10,000	
Pest Control	$1,069	$1,200	$932	$311	$1,243	$1,200	
Merchant Fees	$0	$0	$18,980	$6,327	$25,307	$25,000	
Equipment Lease	$1,394	$1,300	$1,428	$476	$1,904	$1,500	
Repairs	$7,016	$7,500	$9,141	$3,047	$12,188	$7,500	
Kitchen Equipment/Supplies	$6,844	$3,000	$997	$332	$1,329	$3,000	
Paper & Plastic Supplies	$9,067	$10,000	$9,833	$3,278	$13,111	$10,000	
Operating Supplies	$25,849	$30,000	$17,244	$5,748	$22,991	$25,000	
First Aid	$206	$500	$0	$0	$0	$500	
Entertainment	$14,105	$10,000	$13,656	$4,552	$18,208	$14,400	
Delivery/Gas	$3,857	$5,000	$5,601	$1,867	$7,468	$6,000	
Uniforms	$474	$1,000	$0	$400	$400	$750	
Dues & License	$4,799	$5,000	$6,700	$2,233	$8,933	$5,000	
Total Restaurant Expenditures	$334,893	$368,434	$320,955	$101,388	$422,343	$403,860	

Cost of Goods Sold
Food Cost	

$105,765	

$124,000	

$125,029	

$35,000	

$160,029	

$130,000	
Snack Cost	$7,657	$10,000	$2,595	$865	$3,460	$5,000	
Beverage Cost	$19,777	$11,700	$13,461	$4,000	$17,461	$15,000	
Beer Cost	$61,958	$59,150	$60,768	$18,000	$78,768	$70,000	
Wine Cost	$4,224	$4,095	$3,594	$1,050	$4,644	$5,000	
Liquor Cost	$25,650	$26,100	$32,834	$7,500	$40,334	$30,000	
Total Cost of Goods Sold	$225,031	$235,045	$238,282	$66,415	$304,697	$255,000	
							
Total Revenues	$515,085	$606,950	$543,550	$183,490	$727,039	$658,860	
							
Total Expenditures	$559,923	$603,479	$559,237	$167,803	$727,039	$658,860	
							
Operating Income (Loss)	($44,838)	$3,471	($15,687)	$15,687	$0	$0	

Non Operating Revenues/(Expenditures)
Interfund Transfer Out- Golf Course	

$0	

($3,471)	

$0	

$0	

$0	

$0	
Interfund Transfer In- Golf Course	$0	$0	$0	$0	$0	$0	
Total Non Operating Revenues/(Expenditures)	$0	($3,471)	$0	$0	$0	$0	
							
Net Non Operating Income / (Loss)	($44,838)	$0	($15,687)	$15,687	$0	$0	

14	Workshop Date: August 10, 2023

Revenues:

Food
Represents all food sales for Hook and Eagle Tavern. Also includes all catering and banquet sales.

Wine
Represents all wine sales for Hook and Eagle Tavern. Also includes all catering and banquet sales.

Beer
Represents all beer sales for Hook and Eagle Tavern. Also includes all catering and banquet sales.

Beverage
Represents all non-alcoholic beverage sales for Hook and Eagle Tavern. Also includes all catering and banquet sales.

Liquor
Represents all liquor sales for Hook and Eagle Tavern. Also includes all catering and banquet sales.

Expenditures:
Restaurant Manager Contract Salaries & Wages
The District currently has a 1 full time and 30 part time employees to handle the Golf operations of the District. The proposed amount includes a 7% cost of living increase for qualifying full time employees.

Administration Fee
Represents fee to Applied Business Solutions for administration of pay and benefits. Applied Business Solutions charges an administration fee of $14 per employee.

FICA
Represents the estimated amount due for Social Security (6.2%) and Medicare (1.45%) based upon the proposed salaries and wages.

Health Insurance
Full time District Employee’s are eligible for the following health benefits.

Provider	Policy Number	Insurance Description	
United Healthcare	591637	Accidental Death, Dental, Vision,	
		Life, and Long Term Disability	
Health First	114619	Health	
Colonial Life	E3682663	Life, Accident, Short Term Disability	
Combined	007394312	Accident and Disability	

Workers Compensation
The District provides Workers Compensation Insurance for each of its employee’s based upon statutory requirements and rates determined by Applied Business Solutions.

Unemployment
The District pays State and Federal unemployment for each employee based upon current rate structures.

Telephone
The District has internet and TV services through Charter Communications for Hook & Eagle Tavern.

Vendor	Monthly Amount	Annual Amount	
Charter Communications	$	421	$	5,052	
Contengincy		 $	198 	
Total		 $	5,250 	

Utilities
The District has accounts with City of Cocoa and FPL for utilities in Hook & Eagle Tavern.

Vendor	
Account	Monthly Amount	Annual Amount	
FPL	03449-33189	$	750	$	9,000	
City of Cocoa	150351-112664	$	200	$	2,400	
Contingency			 $	600 	
Total			 $ 12,000 	

Pest Control
The estimated costs for Ecolab Pest Elimination to provide monthly pest control services.

Vendor	Monthly Amount	Annual Amount	
Ecolab Pest Elimination	$	95	$	1,141	
Contingency		 $	59 	
Total		 $	1,200 	

Equipment Lease
The estimated cost to Ecolab for the dish machine rental.

Vendor	Monthly Amount	Annual Amount	
Ecolab	$	107	$	1,281	
Contingency		 $	219 	
Total		 $	1,500 	

Repairs
Any costs related to miscellaneous repairs and maintenance that occur during the fiscal year.

Kitchen Equipment/Supplies
Represents various operating supplies purchased such as thermometers, silverware, microwave, storage cabinets, etc.

Paper & Plastic Supplies
Represents various operating supplies purchased such as paper towels, plastic utensils, paper plates, etc.

Operating supplies
Represents various operating supplies purchased

First Aid
Cost of work gloves, ear plugs, support belts, and other first aid supplies needed during the fiscal year.

Delivery/Gas
The District has an account with Florida City Gas for natural gas for Hook & Eagle Tavern. Also includes any fuel surcharges for deliveries to the restaurant.

Vendor

Account

Monthly
Amount

Annual
Amount

Florida City Gas	83490-45156	$

400

$	4,800

Contingency- Delivery Fees
Total

 $	1,200 
 $	6,000 

Uniforms
The District is in contract with Unifirst to supply uniforms for the Golf Course Maintenance staff. Unifirst comes to the District weekly to deliver clean uniforms to the staff.

Dues and License
Represents the cost of all restaurant operating licenses through DPBR.

COGS:

Food
Represents food supplies purchased for the restaurant or catering events.

Snack
Represents snacks purchased for the restaurant.

Beer
Represents beer purchased for the restaurant.

Wine
Represents wine purchased for the restaurant.

Liquor
Represents liquor purchased for the restaurant.

Other Sources and Uses:

Transfer In- Golf Course
Represents the Golf Course’s obligated amount to transfer to Food & Beverage should there be a shortfall in the operating account.

	
Actual	Adopted
Budget	Actual
Thru	Projected
Next	Total
Projected	Proposed
Budget	
	FY 2022	FY 2023	6/30/23	3 Months	@ 9/30/23	FY 2024	
Revenues							
Greens Fees	$1,728,908	$1,775,027	$1,550,324	$281,586	$1,831,910	$1,863,778	
Gift Cards- Sales	$11,750	$25,000	$22,180	$4,375	$26,555	$25,750	
Gift Cards- Usage	($16,406)	($25,000)	($14,900)	($2,620)	($17,520)	($25,750)	
Season Advance/Trail Fees	$265,534	$240,000	$104,786	$56,570	$161,356	$150,000	
Associate Memberships	$27,025	$42,000	$19,908	$2,291	$22,199	$42,000	
Driving Range	$94,307	$80,000	$80,825	$10,431	$91,256	$82,400	
Golf Lessons	$3,800	$2,100	$3,335	$1,495	$4,830	$2,163	
Merchandise Sales	$119,370	$115,000	$102,973	$21,324	$124,297	$118,450	
Assessments -Recreation Operating	$18,232	$18,239	$13,674	$4,558	$18,232	$18,239	
Miscellaneous Income	$12,553	$15,000	$45,798	$3,183	$48,982	$15,000	
Total Revenues	$2,265,073	$2,287,366	$1,928,903	$383,194	$2,312,096	$2,292,030	

General Expenditures							
Other Contractual Services	$14,865	$15,000	$15,981	$5,327	$21,309	$20,000	
Telephone	$1,759	$2,500	$1,597	$532	$2,129	$2,500	
Postage	$0	$2,000	$0	$0	$0	$0	
Utilities	$4,360	$5,500	$3,441	$1,147	$4,588	$5,400	
Repairs & Maintenance	$16,421	$15,000	$13,804	$4,601	$18,405	$15,000	
Marketing- Golf Marketing	$19,721	$35,000	$12,902	$4,301	$17,203	$35,000	
Bank Charges	$82,269	$40,000	$39,194	$13,065	$52,258	$45,000	
Office Supplies	$4,768	$4,500	$3,526	$1,175	$4,701	$4,500	
Operating Supplies	$3,464	$4,000	$1,707	$569	$2,275	$4,000	
Dues, Licenses & Subscriptions	$10,228	$9,500	$430	$143	$573	$9,500	
Drug Testing- All departments	$0	$500	$0	$0	$0	$500	
Training, Education & Employee Relations	$1,153	$3,000	$2,599	$866	$3,465	$9,000	
Contractual Security	$4,005	$3,000	$3,719	$1,240	$4,959	$4,000	
IT Services	$9,732	$3,000	$4,812	$1,604	$6,416	$3,000	
Total Golf Course Expenditures	$172,744	$142,500	$103,711	$34,570	$138,281	$157,400	

Golf Operations:							
Salaries	$232,919	$247,235	$204,024	$68,008	$272,032	$306,020	
Administrative Fee	$15,893	$18,767	$9,987	$3,329	$13,316	$12,876	
FICA Expense	$17,363	$18,913	$16,107	$5,369	$21,475	$22,509	
Health Insurance	$10,255	$12,353	$10,590	$3,530	$14,121	$12,632	
Workers Compensation	$3,781	$4,846	$3,191	$1,064	$4,255	$5,890	
Unemployment	$5,434	$10,853	$5,503	$1,834	$7,338	$10,828	
Golf Printing	$1,574	$2,500	$0	$0	$0	$2,500	
Utilities	$21,417	$22,500	$17,125	$5,708	$22,833	$22,500	
Repairs	$1,647	$1,000	$3,620	$1,207	$4,827	$1,000	
Pest Control	$1,072	$1,300	$777	$259	$1,036	$1,300	
Supplies	$11,452	$12,000	$14,839	$4,946	$19,785	$12,000	
Uniforms	$0	$1,500	$0	$0	$0	$1,500	
Training, Education & Employee Relations	$0	$2,000	$0	$0	$0	$9,000	
Cart Lease	$85,796	$87,763	$64,562	$21,521	$86,083	$87,000	
Cart Maintenance	$6,153	$5,000	$539	$180	$719	$5,000	
Driving Range	$8,028	$10,000	$3,772	$1,257	$5,030	$10,000	
Total Golf Operation Expenditures	$422,784	$458,530	$354,636	$118,212	$472,848	$522,555	

	
Actual	Adopted
Budget	Actual
Thru	Projected
Next	Total
Projected	Proposed
Budget	
	FY 2022	FY 2023	6/30/23	3 Months	@ 9/30/23	FY 2024	
Merchandise Sales:							
Cost of Goods Sold	$72,700	$80,000	$96,918	$32,306	$129,224	$90,000	
Total Merchandise Sales	$72,700	$80,000	$96,918	$32,306	$129,224	$90,000	

Golf Course Maintenance:
Salaries	

$424,243	

$433,512	

$333,862	

$111,287	

$445,149	

$466,847	
Administrative Fees	$7,632	$8,176	$4,662	$1,554	$6,217	$5,368	
FICA Expense	$31,791	$32,900	$26,654	$8,885	$35,539	$37,693	
Employee Insurance	$31,096	$41,298	$20,261	$6,754	$27,015	$38,695	
Workers Compensation	$6,722	$9,420	$5,524	$1,841	$7,365	$9,328	
Unemployment	$4,116	$7,165	$3,783	$1,261	$5,044	$7,160	
Fire Alarm System	$0	$4,000	$0	$0	$0	$0	
Utilities/Water	$26,324	$26,200	$23,758	$7,919	$31,677	$30,000	
Repairs	$34,608	$48,000	$43,312	$14,437	$57,749	$48,000	
Fuel & Oil	$44,064	$40,000	$28,756	$9,585	$38,341	$40,000	
Pest Control	$1,440	$1,500	$1,506	$502	$2,007	$1,800	
Irrigation/Drainage	$9,544	$30,000	$8,717	$2,906	$11,622	$20,000	
Sand and Topsoil	$14,669	$26,500	$11,006	$3,669	$14,674	$26,500	
Flower/Mulch	$5,295	$7,000	$6,949	$2,316	$9,265	$7,000	
Fertilizer	$163,821	$175,000	$110,854	$36,951	$147,805	$175,000	
Seed/Sod	$0	$16,500	$1,368	$456	$1,824	$10,000	
Trash Removal	$2,518	$3,000	$1,917	$639	$2,556	$3,000	
Contingency	$11,317	$6,000	$13,531	$4,510	$18,042	$7,500	
First Aid	$779	$800	$332	$111	$442	$800	
Operating Supplies	$13,669	$15,000	$14,548	$4,849	$19,397	$20,000	
Training	$2,871	$2,000	$4,766	$1,589	$6,355	$9,000	
Janitorial Supplies	$56	$1,000	$353	$118	$471	$1,000	
Janitorial Services	$11,372	$20,000	$11,892	$3,964	$15,856	$20,000	
Soil & Water Testing	$1,663	$1,000	$0	$0	$0	$1,000	
Uniforms	$10,898	$10,000	$8,219	$2,740	$10,959	$10,000	
Equipment Rental	$403	$2,000	$3,321	$1,107	$4,428	$2,000	
Equipment Lease	$164,173	$187,550	$127,638	$42,546	$170,184	$187,550	
Small Tools	$0	$500	$0	$0	$0	$0	
Total Golf Course Maintenance	$1,025,083	$1,156,021	$817,488	$272,496	$1,089,985	$1,185,241	

Administrative Expenditures:
Legal Fees	

$5,886	

$1,500	

$2,041	

$680	

$2,721	

$1,500	
Engineering	$6,590	$0	$0	$0	$0	$0	
Arbitrage	$900	$600	$450	$150	$600	$600	
Dissemination	$1,000	$1,000	$750	$250	$1,000	$1,000	
Trustee Fees	$8,178	$4,100	$3,296	$1,099	$4,394	$4,100	
Annual Audit	$1,500	$1,500	$1,125	$375	$1,500	$1,500	
Golf Course Administrative Services	$56,280	$56,280	$42,210	$14,070	$56,280	$56,280	
Insurance	$92,124	$111,000	$75,594	$25,198	$100,792	$133,663	
Property Taxes	$13,596	$15,000	$9,936	$3,312	$13,248	$15,000	
Total Administrative Expenditures	$186,054	$190,980	$135,401	$45,134	$180,534	$213,643	

Reserves:
Renewal & Replacement	

$0	

$252,806	

$0	

$252,806	

$252,806	

$116,691	
Total Reserves	$0	$252,806	$0	$252,806	$252,806	$116,691	
							
Total Revenues	$2,265,073	$2,287,366	$1,928,903	$383,194	$2,312,096	$2,292,030	
							
Total Expenditures	$1,879,366	$2,280,837	$1,508,154	$755,524	$2,263,678	$2,285,530	
							
Operating Income (Loss)	$385,707	$6,529	$420,749	($372,330)	$48,419	$6,500	

	
Actual	Adopted
Budget	Actual
Thru	Projected
Next	Total
Projected	Proposed
Budget	
	FY 2022	FY 2023	6/30/23	3 Months	@ 9/30/23	FY 2024	

Non Operating Revenues/(Expenditures):							
Assessments -Recreation Debt Service	$682,778	$560,250	$420,193	$140,057	$560,250	$560,250	
Interest Income	$202	$1,000	$6,145	$400	$6,545	$1,000	
Reserve Funding- Transfer Out (PY Excess)	($6,694)	$0	$0	$0	$0	$0	
Interfund Transfer In- Restaurant	($450,000)	$3,471	$0	$0	$0	$0	
Interfund Transfer Out- Restaurant	$0	$0	$0	$0	$0	$0	
Gain on Sale of Asset	$300	$0	$0	$0	$0	$0	
Interest Expense	($140,425)	($101,250)	($75,938)	($25,313)	($101,250)	($77,750)	
Principal Expense	($445,000)	($470,000)	($352,500)	($117,500)	($470,000)	($490,000)	
Total Non Operating Revenues/(Expenditures)	($358,839)	($6,529)	($2,099)	($2,355)	($4,455)	($6,500)	
							
Net Non Operating Income / (Loss)	$26,869	$0	$418,650	($374,686)	$43,964	$0	

Revenues:

Greens Fees
Estimated revenue for public paid rounds of golf.

Gift Card- Sales
Estimated amount of gift cards sold that can be used for discounted rounds of golf, merchandise or restaurant purchases. The full amount of the sale is recorded as revenue at the time of purchase.

Gift Card- Usage
Estimated usage of gift cards once purchased. Once the gift cards have been used at the District, the amount used is recorded against the revenue.

Season Advance/Trail Fees
Estimated revenue of customers who purchase memberships to the District golf course in advance for the year.

Associate Memberships
Estimated costs of all associate memberships sold. The associate membership costs $79 and lasts for one year. The membership gets the member a 20% discount on golf rounds and other discounts on range balls, apparel, and USGA handicap service.

Driving Range
Estimated revenue from the District’s driving range.

Golf Lessons
Estimated revenue from golfing lessons given at the golf course. The District leases the golf instruction program to the Mike Hogan Golf Academy.

Merchandise Sales
Estimated revenue of clothing, equipment, and supplies sold in the District’s Pro Shop.

Assessments- Recreation Operations
The District will levy Non-Ad Valorem assessments in all the assessable property within the District to help fund all of the General Operating Expenditures for the fiscal year.

Miscellaneous Income
Estimated annual revenue for various miscellaneous charges billed and collected by the District.

General Expenditures:		
Other Contractual Services
Contractual Services include the following contracts:		
	Monthly	Annual	
Vendor	Amount	Amount	
Brighthouse (Cable & Internet)	$	781	$ 9,373	
Waste Management (Dumpster Removal)	$	701	$ 8,411	
Great America Financial	$	120	$ 1,444	
Apple Storage	$	12	$	146	
Amazon Prime	$	15	$	182	
Contingency		 $	444 	
Total Annual Budget		 $ 20,000 	

Telephone
Represents regular telephone lines, credit card, and Internet access. A portion of expenses related to the District are transferred to General Fund.

Vendor	Monthly Amount	Annual Amount	
Cricket	$	194	$	2,328	
Contengincy		 $	172 	
Total		 $	2,500 	

Postage
Mailing payroll checks, checks for vendors, overnight deliveries and any other required correspondence that is directly related to the golf course. A portion of expenses related to the District are transferred to General Fund.

Printing & Binding
Printing of computerized checks, brochures, correspondence, promotional cards, stationary, rack cards, envelopes, etc. A portion of expenses related to the District are transferred to General Fund.

Utilities
The District has the following utility accounts related to the operations:

Vendor	
Account	Monthly Amount	Annual Amount	
FPL	10579-42334	$	180	$	2,160	
FPL	91273-57086	$	30	$	360	
City of Cocoa	313093-70192	$	125	$	1,500	
City of Cocoa	150351-141774	$	75	$	900	
Contingency			 $	480 	
Total			 $	5,400 	

Repairs & Maintenance
Any miscellaneous repairs and maintenance, including electrical, plumbing, hardware, locksmiths, painting and HVAC. A portion of expenses related to the District are transferred to General Fund.

Marketing- Golf Marketing
Represents advertising for the golf course in the Yellow Pages, newspapers, periodicals, brochures and magazines, rack cards and holders, and promotional organizations. A portion of expenses related to the District are transferred to General Fund.

Bank Charges
Bank charges related to credit card usage, as well as account service charges for the operating checking account fund

Office Supplies
Any office supplies that may need to be purchased during the fiscal year, i.e., paper, minute books, file folders, labels, paper clips, etc.

Operating Supplies
Represents various operating supplies purchased

Dues, Licenses & Subscriptions
The following represents the estimated cost for license, membership subscriptions and permit renewals for the fiscal year:

Vendor	
Description	Annual Amount	
City of Rockledge	Business License	$	200	
Florida State Golf Association	Membership	$	150	
Florida State Golf Association	Handicap fees	5000	
Brevard County	Business Tax License	$	82	
FL Space	Membership	$	805	
Cocoa Beach Regional Chapter	Membership	$	535	
US Golf Association	Membership	$	150	
Amazon Prime	Membership	$	156	
GCSAA	Gold Membership	$	435	
Contingency		 $	1,987 	
Total		 $  9,500 	

Training, Education & Employee Relations
Costs incurred in sending District personnel to any training seminars or having personnel trained on site for different aspects to more efficiently and effectively operate the golf course. Also, any expense incurred for staff meetings and help wanted ads.

Contractual Security
Security system costs for the maintenance and clubhouse alarm systems.

IT Services
Costs related to District's accounting and information systems, District's website creation and maintenance, electronic compliance with Florida Statutes and other electronic data requirements.

Golf Operations Expenditures:

Salaries & Wages
The District currently has a 1 full time and 30 part time employees to handle the Golf operations of the District. The proposed amount includes a 7% cost of living increase for qualifying full time employees.

Administration Fee
Represents fee to Applied Business Solutions for administration of pay and benefits. Applied Business Solutions charges an administration fee of $14 per employee.

FICA
Represents the estimated amount due for Social Security (6.2%) and Medicare (1.45%) based upon the proposed salaries and wages.

Health Insurance
Full time District Employee’s are eligible for the following health benefits.

Provider	Policy Number	Insurance Description	
United Healthcare	591637	Accidental Death, Dental, Vision,	
		Life, and Long Term Disability	
Health First	114619	Health	
Colonial Life	E3682663	Life, Accident, Short Term Disability	
Combined	007394312	Accident and Disability	

Workers Compensation
The District provides Workers Compensation Insurance for each of its employee’s based upon statutory requirements and rates determined by Applied Business Solutions.

Unemployment
The District pays State and Federal unemployment for each employee based upon current rate structures.

Golf Printing
Printing for materials needed for the course.		
Utilities
Estimated cost of basic utilities for Golf operations:		
	Monthly	Annual	
Vendor	Account	Amount	Amount	
FPL	03449(33189	$	585	$	7,020	
FPL	07938(52104	$	925	$ 11,100	
City of Cocoa	150351(112664	$	100	$	1,200	
Banleaco	$	202	$	2,421	
Contingency		$	759	
Total		$ 22,500	
Repairs
Any costs related to miscellaneous repairs and maintenance that occur during the fiscal year.

Pest Control
The estimated costs for Ecolab Pest Elimination to provide monthly pest control services.

Vendor	Monthly Amount	Annual Amount	
Ecolab Pest Elimination	$	95	$	1,141	
Contingency		 $	159 	
Total		 $	1,300 	

Supplies
Estimated costs of miscellaneous supplies that the District may need to purchase for golf operations.

Uniforms
The estimated costs of uniforms for pro shop personnel. Once hired, all employees get a District golf shirt to wear during work hours.

Training, Education & Employee Relations
The District will incur the cost of the Assistant Pro Program and any training deemed necessary for the Pro Shop staff or cart facility personnel, for example, cart mechanics training and any help wanted ads.

Fuel
Costs for gasoline for all golf carts from Glover Oil Company.

Cart Lease
The expense related to leasing of carts for golf course.

Vendor	Monthly Amount	Annual Amount	
The Huntington National	$  6,553	$  78,635	
The Huntington National	$	355	$	4,260	
Yamaha Lease	$	164	$	1,968	
Golf Cart	$	127	$	1,524	
Contingency		 $	613 	
Total		 $  87,000 	

Cart Maintenance
The expense related to any repairs and maintenance of the golf carts that are incurred during the year.

Driving Range Supplies
Any expenses incurred related to the driving range operation, for example range balls, tokens, buckets, bag stands, clock rope and sand/water buckets.

Merchandise Sales

Cost of Goods Sold
Represents cost of clothing, equipment, and supplies sold in the Pro Shop.

Golf Course Maintenance:

Salaries & Wages
The District currently has 10 full-time and 4 part-time employee’s to handle the golf course maintenance. The proposed amount includes a 7% cost of living increase for qualifying full time employees.

Administration Fee
Represents fee to Applied Business Solutions for administration of pay and benefits. Applied Business Solutions charges an administration fee of $14 per employee.

FICA
Represents the estimated amount due for Social Security (6.2%) and Medicare (1.45%) based upon the proposed salaries and wages.

Health Insurance
Full time District Employee’s are eligible for the following health benefits.

Provider	Policy Number	Insurance

United Healthcare		591637	Health, Accidental Death, Dental, Vision, Life, and Long Term Disability Colonial Life	E3682663	Life, Accident, Short Term Disability
Combined	007394312	Accident and Disability

Workers Compensation
The District provides Workers Compensation Insurance for each of its employee’s based upon statutory requirements and rates determined by Applied Business Solutions.

Unemployment
The District pays State and Federal unemployment for each employee based upon current rate structures.

Fire and Burglary Alarm System
The District is in contract with ADT to provide monthly fire and burglary alarm system monitoring and maintenance. The services will be split between the Golf Course and Operations.

Utilities/Water
Estimated costs of basic utilities for the maintenance staff:

Vendor	
Account	Monthly Amount	Annual Amount	
FPL	83490-45156	$	2,000	$ 24,000	
City of Cocoa	313093-70192	$	422	$	5,064	
Contingency			 $	936 	
Total			 $ 30,000 	

Fuel & Oil
Costs related to fuel purchased for maintenance machinery that occur during the fiscal year.

Pest Control
The estimated costs for Ecolab Pest Elimination to provide monthly pest control services.

Vendor	Monthly Amount	Annual Amount	
Ecolab Pest Elimination	$	143	$	1,716	
Contingency		 $	84 	
Total		 $	1,800 	

Irrigation/Drainage
Estimated irrigation and drainage maintenance expenditures that may occur during the fiscal year.

Sand/Topsoil
Cost related to sand and topsoil expenditures that may occur during the fiscal year. The District buys all supplies from Golf Specialties, Inc. Some supplies may include top-dress sand, divot sand, and shell rock for the golf course.

Flowers/Mulch
Estimated cost of flowers and mulch for the golf course and clubhouse.

Turf Nutrition Program
Estimated costs of fertilizer, herbicide, insecticide, fungicide and other chemicals needed for the golf course.

Seed/Sod
Cost of seed and sod expenditures for the golf course that may occur during the fiscal year.

Trash Removal
Estimated costs for trash removal services to empty dumpster(s) once a month by Waste Management at the golf course:

Vendor	Monthly Amount	Annual Amount	
Waste Management, Inc.	$	213	$	2,556	
Contingency		 $	444 	
Total		 $	3,000 	

Contingencies
Funding of unanticipated costs.

First Aid
Cost of work gloves, ear plugs, support belts, and other first aid supplies needed during the fiscal year.

Office Supplies
Any office supplies that may need to be purchased during the fiscal year, i.e., paper, minute books, file folders, labels, paper clips, etc.

Operating Supplies
Represents various operating supplies purchased

Training
Training seminars for golf course maintenance staff.

Janitorial Supplies
Costs of janitorial supplies that may occur during the fiscal year.

Soil & Water Testing
Costs for soil and water testing that may occur during the fiscal year.

Uniforms
The District is in contract with Unifirst to supply uniforms for the Golf Course Maintenance staff. Unifirst comes to the District weekly to deliver clean uniforms to the staff.

Vendor	Monthly Amount	Annual Amount	
Unifirst	$	800	$	9,600	
Contingency		 $	400 	
Total		 $	10,000 	

Equipment Rental
Rental of larger capital items required for Course Maintenance.

Equipment Lease
The District currently has the following equipment leases for the golf course:

Vendor	Monthly Amount	Annual Amount	
The Huntington National	$	6,541	$  78,494	
The Huntington National	$	1,066	$  12,792	
The Huntington National	$	5,116	$  61,392	
The Huntington National	$	281	$	3,371	
The Huntington National	$	726	$	8,718	
Wells Fargo Financial	$	652	$	7,830	
Dex Imaging	$	169	$	2,031	
Contingency		 $  12,923 	
Total		 $ 187,550 	

Small Tools
Represents small tools purchased for golf course maintenance.

Administrative Expenditures:

Legal Fees
The District's attorney will be providing general legal services to the District that are directly related to operations of the golf course, i.e., reviewing contracts, agreements, resolutions, rule amendments, etc.

Arbitrage
The District will contract with an Independent certified public accounting firm to annually calculate the District's Arbitrage Rebate Liability on Special Assessments Revenue Bonds.

Dissemination
The District is required by the Security and Exchange Commission to comply with Rule 15c212(b)(5), which relates to additional reporting requirements for un-rated bond issues.

Trustee Fees
The District issued Special Revenue Assessment Refunding Bonds, Series 2012 bonds that are deposited with a Trustee at U.S Bank.

Annual Audit
The District is required to annually have its financial records audited by an independent Certified Public Accounting Firm.

Golf Course Administrative Services
Cost of Administrative services provided for the CDD.

Description

Annual Amount

Base
10% of Maintenance Supervisor 50% of Labor Position
Total

$  75,000
$	(7,280)
$ (11,440)

$ 56,280

Insurance
EGIS Insurance and Risk Advisors provide the District’s general liability, property, and crime insurance coverage. EGIS Insurance and Risk Advisors also provide a three year pollution policy.

Description

Annual Amount

General Liability
Property

$	26,605
$	107,058

Property Taxes

Total

 $ 133,663 

This amount is an estimate of property taxes that will need to be paid throughout this fiscal year.

Reserves

Renewal & Replacement
The golf course transfers 2% of its monthly revenues to the Capital Reserve Fund to help fund for equipment replacement and other capital expenditures estimated for the fiscal year.

Viera East
Community Development District
Recreation Fund Debt Service - Series 2012 Amortization Schedule

Date	
Bond Balance	
Interest	
Principal	
Interest	Fiscal Year
Total	
						
11/01/19	3,305,000			$	78,412.50	$	559,231.25	
05/01/20	3,305,000	4.375%	$410,000	$	78,412.50		
11/01/20	2,895,000			$	70,212.50	$	558,625.00	
05/01/21	2,895,000	4.625%	$425,000	$	70,212.50		
11/01/21	2,470,000			$	60,915.63	$	556,128.13	
05/01/22	2,470,000	5.000%	$445,000	$	60,915.63		
11/01/22	2,025,000			$	50,625.00	$	556,540.63	
05/01/23	2,025,000	5.000%	$470,000	$	50,625.00		
11/01/23	1,555,000			$	38,875.00	$	559,500.00	
05/01/24	1,555,000	5.000%	$490,000	$	38,875.00		
11/01/24	1,065,000			$	26,625.00	$	555,500.00	
05/01/25	1,065,000	5.000%	$520,000	$	26,625.00		
11/01/25	545,000			$	13,625.00	$	560,250.00	
05/01/26	545,000	5.000%	$545,000	$	13,625.00	$	558,625.00	
						
			$3,305,000	$	678,581.26	$	4,464,400.01