MINUTES OF MEETING 

VIERA EAST 

COMMUNITY DEVELOPMENT DISTRICT 

 

 The regular meeting of the Board of Supervisors of the Viera East Community 
Development District was held on Thursday, May 23, 2024 at 7:00 p.m. at Faith Lutheran 
Church, 5550 Faith Drive, Viera, Florida. 

 

 Present and constituting a quorum were: 

 

 Rob Dale Chairman 

 Jennifer DeVries by phone Vice Chairman 

 Ron Rysztogi Assistant Secretary 

 Bill Macheras Assistant Secretary 

 Denise Yelvington by phone Assistant Secretary 

 

 

 Also present were: 

 

 

 Jason Showe District Manager 

 Jeremy LeBrun GMS 

 Jim Moller Golf Maintenance Superintendent 

 

 

 

FIRST ORDER OF BUSINESS Roll Call 

 Mr. Showe called the meeting to order at 7:00 p.m. Mr. Dale, Mr. Rysztogi and Mr. 
Macheras were present in person and Ms. Yelvington and Ms. DeVries were present via phone. 

 

SECOND ORDER OF BUSINESS Pledge of Allegiance 

 The Pledge of Allegiance was recited. 

 

THIRD ORDER OF BUSINESS Public Comment Period 

Mr. Showe: The next item is public comment, period. We will note for purposes of our 
recording, there were no members of the public to provide any comments. 

 


FOURTH ORDER OF BUSINESS Approval of Minutes of the April 25, 2024 
Board of Supervisors Meeting 

Mr. Showe: We have the minutes of the April 25th meeting. We received some comments 
from Jennifer, earlier today, that we incorporated into the final minutes. So, we can take any 
questions or comments on that or a motion to approve as amended. 

Mr. Rysztogi: I have a minor correction. 

Mr. Showe: Okay. 

Mr. Rysztogi: On Page 2, about halfway down, “Thornbridge” should be “Fawn Ridge.” 

Mr. Showe: Jennifer found that one and we corrected that. 

 

On MOTION by Mr. Macheras seconded by Mr. Rysztogi with all 
in favor the Minutes of the April 25, 2024 Board of Supervisors 
Meeting were approved as amended. 

 

*Ms. DeVries joined the meeting at this time. 

 

FIFTH ORDER OF BUSINESS New Business 

A. Consideration of Resolution 2024-05 Approving the Fiscal Year 2025 
Proposed Budget and Setting Public Hearing to Adopt 


Mr. Showe: This is the start of your 2025 budget process. Resolution 2024-05 does 
several things for the Board. First and foremost, it approves a Proposed Budget, which will be 
attached as Exhibit A. We provided a draft. It also sets your public hearing for August 22, 2024 
at 7:00 p.m., which is your regular meeting and further directs us to transmit this budget to the 
local governments, Brevard County and the City of Rockledge, as well as post to your website. 
That has to be done 60 days in advance of your hearing, which is no problem. I will note, that in 
particular for Viera, we will spend a lot of time over the next few meetings, going through 
budget workshops and beating this budget up. But I can run through some highlights for you. 
First and foremost, we made it so that there was no assessment increase. So, it's a level budget 
assessment. I know that the text says it's a 7% increase for Salaries, but it's actually 5%. We 
didn't know where the Board wanted to go with that and I know that this number must be 
changed every year. So, right now it's set at a 5% increase for all employees over their current 
salaries. So, that's been included. On the Maintenance side. it's pretty level. Starting on Page 3 is 
a narrative, which goes through Page 10. Page 11 is your Capital Reserve Fund Budget. This is 


where we accumulate all of the reserves for the District. We expect the District to have about 
$1.4 million at the end of the year, which is split between the General Fund, as well as the Golf 
Course Fund. Page 13 is your Debt Service Fund. 

Mr. Dale: But with that being said, just because we just put out an important financial 
report, that's essentially where we began the year. What happens at the beginning of the fiscal 
year, we have all of the deposits from the profit of the previous fiscal year. So, that could be a 
significant sum, potentially putting us up towards $2 million. 

Mr. Showe: Correct. This does not include any potential profits from the golf course. 

Mr. Dale: Right. 

Mr. Showe: We projected it at zero for now. 

Mr. Dale: I just don't want a disingenuous person to take that ball and run with it. 

Mr. Showe: Absolutely. This also includes the bunker work. So, that's already been 
included in the projections there. 

Mr. Dale: Thank you. 

Mr. Showe: We have the Debt Service Fund on Pages 13 and 14. Then we have Hook 
and Eagle on Page 15. Again, we always budget that as a break even and hopefully make a 
profit. Starting on Page 20, we have the Golf Course Fund Budget. Again, we budget this right 
now as break even. That's just typically how we budget it. I'll note, that unless the Board has any 
inclination to change any of these right now, we're going to be spending a lot of time over the 
next few weeks in the meetings, discussing this budget. 

Mr. Dale: This is our starting point. 

Mr. Showe: Sure. 

Mr. Dale: This is where we base everything off of. None of this is etched in stone by any 
stretch. 

Mr. Showe: Correct. 

Mr. Dale: The one question that I do have, when you went over Salaries, because we 
already had one disingenuous person trying to stir the community up over salaries and things like 
that, we are forecasting a 5% increase right now. 

Mr. Showe: Correct? 

Mr. Dale: Which we can adjust. 

Mr. Showe: Absolutely. 


Mr. Dale: Does that include any minimum wage increases? 

Mr. Showe: Yes. 

Mr. Dale: So, if they have a dollar minimum wage increase, the 5% would be on top of 
that? 

Mr. Showe: No. If they have the minimum wage increase, it puts them at the minimum 
wage. So, it just moves them up. The 5% is only for folks who are already here and don't get 
that. 

Mr. Dale: That's why I wanted clarification. 

Mr. Showe: Just like Mr. Dale’s point, I know that some of you haven't been through the 
process yet. Really, the meeting today is about deciding if you're going to raise assessments. If 
you're not going to raise assessments, then basically we'll work over the next few weeks to set 
the budget with the assessments that you have as revenue. But we have plenty of time to adjust 
all of those account lines individually and take them a little more in depth. This is one of the 
most complicated budgets in all of our Districts. So obviously, it will take some time to go 
through it. 

Mr. Dale: Right. 

Mr. Showe: We have given you handouts tonight, so if you want to take it home and go 
through it line by line, at your next workshop, we will focus on the General Fund and Debt 
Service. We focus on those two first and then we spend a couple weeks working through the golf 
course side. 

Mr. Dale: Right. 

Mr. Macheras: For lack of better words, the assessment that we're having done for the 
next five years out... 

Mr. Dale: The Reserve Study. 

Mr. Macheras: Yeah. There's nothing coming up next year that's going to pop up that's 
going to alter this, correct? I don't think we have any major things coming up. 

Mr. Showe: Yeah, I don't believe so. 

Mr. Macheras: Okay. You guys have done major infrastructure improvements over the 
last several years. 

Mr. Macheras: Right. 

Mr. Showe: From the parking lot to the irrigation system to the building. 


Mr. Dale: Not in the next year. The only thing that I could think of, on some of the 
fairway stuff, we might be leaning to seven years. 

Mr. Moller: We'll look at fairway bunkers. 

Mr. Dale: Not just that, but potential seeding, re-dressing or whatever we want to call it. 
I'm not saying we're going to do it. 

Mr. Moller: Right. 

Mr. Dale: It's just that may be when the window starts opening for some of those reserve 
things that we had in the last Reserve Study. 

Mr. Macheras: That's why, between what we have in reserves and what's not really 
planned, the assessment is staying the same. 

Mr. Showe: Yeah. 

Mr. Macheras: Okay. Good. 

Mr. Dale: Right. 

Mr. Showe: So, if the Board is amenable, we would just need a motion to approve that 
resolution. Obviously, we'll start your budget workshop at your next workshop. 

Mr. Dale: Ladies, did you have any additional questions about the budget? 

Ms. Yelvington: I don't have anything additional at this time. 

Mr. Dale: Okay. Jen? 

Ms. DeVries: Nothing additional for me. That's a good starting point. 

Mr. Dale: Okay. 

Mr. Showe: I would encourage all of the Board Members, go through the budget over the 
next week or two and if you have questions, shoot those over to us, so that we'll be fully ready by 
the next meeting. 

Mr. Dale: Right. 

Mr. Showe: As always, you know, we're projecting this based off of about six months. 
So, by the time we finish all of your workshops, we'll have seven or eight months’ worth of 
financials. So, some of these numbers might change, just based on how actuals flow out, but for 
now, we're pretty comfortable. 

Mr. Dale: Right. 

Mr. Rysztogi: I don't know if this is the appropriate time to bring this up, but on the 
Long-Term Debt Report, I'm totally confused on one line item on Page 146. 


Mr. Showe: Okay. I got you. 

Mr. Rysztogi: In the second block, it says, “Maturity Date - 1938.” I didn't understand 
why it's 1938. 

Mr. Showe: It's probably 2038. That’s my guess. We’ll get that changed. 

Mr. Dale: That's probably the most recent bond. 

Mr. Showe: Yeah. That's the Series 2020 bond. 

Mr. Rysztogi: Yes. 

Mr. Showe: It’s definitely not 1938. Its 2038. I’ll get that changed. 

Mr. Rysztogi: That makes more sense. 

Mr. Showe: Hannah's going out on maternity leave soon, but we have a couple of folks 
filling in for her. 

Mr. Dale: Okay. You just answered my next question. Alright. We are ready to entertain 
a motion to approve the draft budget. 

 

Mr. Macheras MOVED to adopt Resolution 2024-05 Approving 
the Proposed Fiscal Year 2025 Budget and Setting a Public 
Hearing for August 22, 2024 at 7:00 p.m. at this location and Mr. 
Rysztogi seconded the motion. 

 

Mr. Dale: Do we have any discussion? Hearing none, 

 

On VOICE VOTE with all in favor Resolution 2024-05 Approving 
the Proposed Fiscal Year 2025 Budget and Setting a Public 
Hearing for August 22, 2024 at 7:00 p.m. at this location was 
adopted. 

 

B. Discussion of Meeting Start Time 

Mr. Showe: The next item is a request from a Board Member, to discuss the start time of 
the meeting. So, I’ll let Bill explain. 

Mr. Macheras: I think we had talked about it before and I completely agree with the 
Board four years ago, when meetings used to be at 2:30 p.m., which pretty much negates 
anybody being able to attend. Now that we've been through that the past four years, I’m just 
throwing it out there, if we can meet at 6:00 p.m. or even 6:30 p.m. I just wanted to know what 
everybody else's thoughts are, if we need to stay that late. So, I'm all for changing our meetings 


to 6:00 p.m. or even 6:30 p.m., but again, if it's a hindrance, I don't think it is. In my opinion, 
since the Viera East Community Association (VECA) meets at 5:30 p.m. and I've been on that 
Board 10 plus years, I've never heard of one person saying that that was too early. So even if it 
was at 6:00 p.m. or even 6:30 p.m., I don't think it would inhibit the public from coming, because 
as we see tonight, we have no one from the public here. So again, I'm just throwing it out there 
for discussion to see if anybody else has any comments. 

Ms. DeVries: Bill, that wouldn't really allow me to eat if it was at 5:50 p.m. The meetings 
go very long, so I would be starving. 

Mr. Macheras: Yeah, I think my earliest proposal would be 6:00 p.m. or even 6:30 p.m. 
But again, I'm just throwing it out there for anybody else's opinion. 

Ms. DeVries: I guess we can talk about time, but I'd actually like to talk about the day of 
the week as well. 

Mr. Dale: Okay. 

Ms. DeVries: Let's stay on the start time for now. 

Mr. Dale: All I was going to share is I know that we have a number of residents that work 
as far as way as Orlando or the Space Center. So, I would be in favor of meeting at 6:30 p.m. If it 
was much earlier, I think we would run into the food issue, as Jen mentioned. Then we have 
people that pick their kids up and have to do something with the kids. We just want to allow 
everyone to make it. 

Ms. DeVries: Yeah. 

Mr. Dale: I wouldn't have a problem meeting at 6:30 p.m., if the Board is amenable. 

Mr. Macheras: Yeah. Even that little half hour, in my opinion... 

Mr. Dale: Would make a difference. 

Mr. Rysztogi: That half hour would actually help me right now with my employment, but 
that's subject to change. 

Mr. Dale: Right. 

Mr. Rysztogi: But with my schedule, with starting my work at 10:00 a.m., if we start at 
6:30 p.m., that will give me an extra half hour of flexible time. So actually, 6:30 p.m. would be 
better for me than 7:00 p.m. 

Mr. Dale: Denise, you're a small business owner. What are your thoughts on this? 

Ms. Yelvington: I can be flexible. Either 6:00 p.m. or 6:30 p.m., is fine with me. 


Mr. Dale: Jen, I didn't mean to slight you. You're a small business owner also. 

Ms. DeVries: I guess I would prefer 6:30 p.m. The thing that I also wanted to talk about 
was, you know, because we have Burger Night on Thursday night, restaurant management 
generally is not able to attend this meeting. As long as we're going to discuss it and I know, Ron, 
this might be an issue for you, but should we move it to Tuesday? 

Mr. Macheras: Going back to what Rob said, I think if somebody can't be here at 6:30 
p.m., we offer an opportunity at the end of the meeting for comments. Correct? 

Mr. Dale: No, actually, we don't. 

Mr. Showe: You could. 

Mr. Dale: We did at one time, but we had a resident or two that took extreme advantage 
of that. 

Mr. Macheras: Okay. The second thing is going back to Ms. DeVries question, would it 
be a benefit if just the workshop got changed to another day? I guess my feeling and you know 
better than I, as you've been on the Board certainly a lot longer than any of us, but could we 
entertain moving the workshop? 

Mr. Dale: When are your VECA meetings? 

Mr. Macheras: Well, they were Tuesdays, but we moved up to Mondays because of this. 
But they're either one of those two days. That's only once every two months, but they're mainly 
on Mondays. 

Mr. Dale: What other potential roadblocks would we run into on Tuesdays? 

Mr. Showe: I think GMS is scheduled. 

Mr. Dale: Yeah, that's a problem, because we want GMS. GMS keeps us out of a lot of 
trouble. 

Mr. Showe: We do have other meetings that fall, different weeks between. So, there 
could be some conflicts on Tuesday, but there are many options. Certainly, we can look at other 
times that we could make it work. We'll work around the Board’s schedule. 

Mr. Dale: I know when we did that one workshop recently at the restaurant, that worked 
out pretty well. 

Mr. Macheras: Well, that's an idea. Maybe meet every other month or something like 
that. 

Mr. Dale: We can have a workshop. 


Mr. Showe: Hold a meeting once a quarter. 

Mr. Macheras: Yeah. 

Mr. Dale: Well, it sounds like we have consensus to change the meeting time to 6:30 p.m. 

Mr. Showe: If you want to continue meeting at 7:00 p.m., until the end of the fiscal year... 

Mr. Dale: Yes. 

Mr. Showe: We have to do another schedule anyway. 

Mr. Dale: Right. 

Mr. Showe: In August or so, we'll set the schedule. 

Mr. Dale: My recommendation would be that we continue with our existing schedule for 
the rest of the year, namely because it costs several hundred dollars to re-advertise. 

Mr. Showe: Correct. 

Mr. Dale: I think it would be confusing for people. But if we were to start this in the new 
fiscal year and in the interim between now and the next meeting, it sounds like we have a general 
consensus on the 6:30 p.m. meeting time, so Board Members could email back and forth with 
Jason and throw in some preferences for days of the week. 

Mr. Showe: What we can do is, we'll target a workshop in August and we can just have a 
discussion and figure out what schedule you guys want to go with. Then at your August meeting, 
you will approve that schedule for this year based on that. 

Mr. Dale: Right. We can hash that out online over the coming month, instead of getting 
too much into it tonight. Is that acceptable, ladies? 

Ms. DeVries: Yeah. It’s perfectly reasonable. 

Ms. Yelvington: Yes. 

Mr. Dale: Okay, let's do that. 

Mr. Showe: So, I'll schedule that discussion for your August workshop, but in the 
meantime, just let me know what you guys prefer and we'll try to figure it out. We'll try to come 
up with a schedule that accommodates everything. 

Mr. Dale: Yes, but at minimum, it does sound like we're looking at the 6:30 p.m. meeting 
time. I was actually entertaining that. 

Mr. Macheras: A little bit helps. Again, it isn’t like it has to happen tomorrow. I think it 
makes perfect sense just to wait until this schedule gets renewed. I think we're pretty 
accommodating that if somebody ran in here at 7:00 p.m., we could work something out. 


Mr. Dale: Right. 

Mr. Macheras: Okay. 

 

SIXTH ORDER OF BUSINESS Old Business 

A. Action Items List 

Mr. Showe: I can run through the Action Items List. Obviously, our Emergency Plan is 
complete and we have a map. We sent the newsletter out, which should be in process or getting 
mailed out as we speak. 

Mr. Dale: Actually, I was absolutely stunned to see that the newsletter was mailed out 
and literally the next day it was in mailboxes. 

Mr. Showe: Wow. 

Mr. Dale: Which, for bulk mail, I've never heard of happening. I was very surprised. 
From what I can tell, it's been received by all of the homeowners, and a digital copy of it has 
been posted on several social media sites. 

Mr. Showe: Perfect. 

Mr. Dale: I believe, Jason, you also posted it or are in the process of posting it. 

Mr. Showe: It’s in process. 

Mr. Dale: It's going on VieraEastCDD.com. 

Mr. Macheras: I would just like to thank Michelle and her staff for putting it together, as I 
think it's awesome. The two other comments that I have, is not only does it look great, but I also 
think it's just nice that we've communicated some stuff out, because my neighbors and a lot of 
people have made comments. As a member of the VECA Board, I appreciate that we're sharing 
the chart on the inside back cover, because the more that VECA and the CDD can do to have the 
same language, I think helps. That chart on the back, just answers a lot of questions as far as who 
you call. I think Jen put that together. 

Mr. Dale: The chart? 

Mr. Macheras: Yeah. 

Mr. Dale: That chart was all Jen. 

Mr. Macheras: That's amazing. So, I just think it's a good piece that helps out. 

Mr. Showe: We're specifically posting that to the website. It will just say who to contact. 
So, people won’t have to fish through the newsletter. It will be right there. 


Mr. Dale: Right. Although there was a certain degree of irony, that over the weekend, we 
probably received about three different emails, from people asking us for things that were 
specifically put into the newsletter. 

Mr. Showe: It tends to happen that way. 

Ms. DeVries: It was a little ironic, that there were a couple of things like that, that were 
specifically addressed in the newsletter. 

Mr. Dale: Right. It was entertaining. 

Mr. Showe: So, the next item is the driving range parking. We are currently waiting for 
the City of Rockledge, because of the access point. I followed up with the City of Rockledge 
several times. In the interim for Board discussion, I want to just make sure that we are all on the 
same page before we continue pushing forward. So, I asked that our engineer provide an estimate 
of the potential cost of the project, as it is now, in order to get a county permit, which is roughly 
$40,000. I just wanted to have that discussion with the Board before we continue to push forward 
with it, to see if it's even worth it at that cost. 

Mr. Dale: Jason, could you also define part of the reason why the cost is $40,000, when 
essentially all we are doing is pouring a concrete apron and putting down some coquina. Maybe 
we don't even need the coquina, but where did that cost come from? 

Mr. Showe: Part of the challenge is there is Viera East Golf District Association property 
on top of ours and we can't access through there. So, in order to make this work, we had to go to 
the north of the project and come down through, which makes the drive longer, requires a lot 
more materials and has to go through a lot more permitting in the order to make that happen. 

Mr. Dale: Would you say that more than doubled or tripled the cost? 

Mr. Showe: I don't have a cost, but I'm assuming it's a lot more, because it’s not a straight 
shot. 

Mr. Dale: Yes, because of what the HOA has put us through. I understand that the HOA 
sent an email or a letter or whatever communication, regarding the maintenance area. 

Mr. Showe: Yes. 

Mr. Dale: Can you elaborate? 

Mr. Showe: Well, they sent an email to Jim regarding that property. 

Mr. Moller: Yeah. Basically, they will be taking over maintenance of those areas against 
the driving range and behind the 17th green, there's a small 10-foot strip. 


Mr. Dale: What is also part of the problem with that strip? 

Mr. Moller: Our new irrigation system runs through there. 

Mr. Dale: Right. So, the way I'm taking this and maybe I'm a little too sensitive on the 
topic, but it feels very much like the HOA just gave the CDD the finger. All we're trying to do, is 
it's an amenity that the Board has stated in the past, which should be accessible to all taxpayers in 
the District. Right now, essentially, it’s a private driving range for residents that are in close 
proximity or have a golf cart that can access the area. Other people can't access that. People will 
say, “Well, the golf course can give a cart.” Three quarters of the year, we're full, especially on 
weekends and all of our carts are gone. So, people can’t access this area. Then the other 
complicating factor is, Jim, have you received any comments or complaints from golf cart 
maintenance personnel or pickers with regard to people hitting off of that tee box or doing it in 
wet conditions and balls getting stuck in the mud? 

Mr. Moller: Yeah, we run into it all the time. You know, we'll pick the range clean in 
preparation for the maintenance crew to basically mow the driving range floor the next morning. 
Then we'll come out there and there's a bunch of personal white and yellow balls, that they had to 
take home in a bag or whatever. It just hampers maintenance at times. Then, there are times 
when the dry range is too wet and we're closed because of weather and there's still a bunch of 
golf balls out there. 

Mr. Dale: Right. Can you also define what has been happening with our golf balls? I'm 
getting ahead of myself, but in the Check Register, there were invoices for $1,100 and $1,200 for 
golf balls. What's going on with that? 

Mr. Moller: Honestly, range balls get hit in the woods, they get hit in the trees, hit into 
the ground and sink. 

Mr. Dale: But do we have a problem with them disappearing from the golf course? 

Mr. Moller: It's a tough question to answer, just because it's common for most golf 
courses to replenish their golf balls a couple of times a year. 

Mr. Dale: Right. 

Mr. Moller: Whether they're cut by a mower, they're broken or we throw them away. Yes, 
people do take them and put them in their bag as water balls, so they don't have to hit their 
brand-new white balls over water hazards. 


Mr. Dale: So, in summary, we're talking about a swath of about 5 feet, that really 
shouldn't even have belonged to the HOA to begin with, if the Viera Company had done things 
the way they should have, I think. It should have belonged to the CDD. We are looking at as 
much as five figures, to move our irrigation system now, because it's on their property. Jason, as 
I recall, about two or three months ago, we sent a letter to the HO\A, to get a use agreement with 
the HOA and the HOA basically has thumbed their nose at us now. 

Mr. Showe: Correct. We could not come to terms. 

Mr. Dale: So, we are now looking at a bill to utilize that area of many tens of thousands 
of dollars higher than it should have been, had the HOA worked with us. We are potentially 
looking at a five-figure number to move our irrigation system, as a result. So, this is costing us 
many thousands of dollars. Jim, do you have a recommendation of where we go with this? 

Mr. Moller: Most golf courses at the back end of their driving range is through a teaching 
center. So, we can basically close it off and make it available just for our teaching pros, David 
and Mike. 

Mr. Dale: When you say close it off, what does that entail? 

Mr. Moller: We can either fence it off with fence or plant material. 

Mr. Macheras: Just for those that might be hearing this for the first time, the initial 
premise for this, is people are driving back there, taking range balls and putting them in their car. 

Mr. Dale: There is no automobile parking back there. 

Mr. Macheras: So, that was the premise of doing that? 

Mr. Dale: Yes. To have a room for two or three cars. 

Mr. Macheras: Right. 

Mr. Moller: That's if you're going to use the driving range. 

Mr. Macheras: Right. 

Mr. Moller: A lot of people go back there, take their own balls with them and use the 
putting green. They practice bunker and chipping play. 

Mr. Macheras: What's the pushback from the HOA? Was it, at first they thought it was 
going to be this Megatron parking lot or did they just think it's going to turn into an eyesore? 

Mr. Dale: A combination, I believe. My perception, from what I've heard, is a 
combination of both. But, Jim, I would be glad to hear your view. 


Mr. Moller: Yeah, I mean, there were a lot of misinterpretations out there. Some people 
thought that we were going to put lights up and have ball dispensers and a snack bar. 

Mr. Dale: Right. 

Mr. Moller: I mean, at the birth of this idea with Tim and the Board, it was just a couple 
of parking spots, so someone could just pull their car in there. 

Mr. Dale: Right. 

Mr. Moller: I know some people had issues with safety issues, with people flying around 
Golf Vista Boulevard, as a lot of people do not abide by the speed limit. They were worried with 
that turn, it would be a hazard. 

Mr. Dale: Well, and I'll be blunt, we have a former Board Member, that was the impetus 
for starting this process. But I do agree with the premise behind it. If we have an amenity, 
everybody should be able to use it or nobody gets to use it. 

Mr. Macheras: So, right now, do we have individuals that, as I'm picturing it, can't use it, 
or do we have individuals using it, but they're parking on the street and it's become a little bit of a 
hazard. 

Mr. Dale: They're not allowed to park on the street, so they're not using it. 

Mr. Macheras: Okay. 

Mr. Dale: I've had multiple people tell me they would like to be able to use that area, but 
they can never get a cart. It's not just one person that I've heard that from. 

Mr. Macheras: So, if the HOA were to agree to save us that money, what would we like 
for them to do, so that would not have to incur? 

Mr. Showe: Well, I think the original concept was that we would access their property 
and in exchange, the CDD would just maintain it. That was our exchange, we would use their 
access and just continue to maintain it, so they would have no additional costs. I think that was 
the original intent of what we proposed to them. 

Mr. Dale: Yes. We sent a Use Agreement to them. This is why this has been going on for 
a year and a half and they keep playing around with it. I'm not going to say some things right 
now that I want to say, but I don't see a way around this. We've been messing around with it for a 
year and a half. Now we're staring at many tens of thousands of dollars and that's assuming we 
get everything through. I'm sure we will ultimately get it through Rockledge and Brevard County 
and all of that, but it will cost us tens of thousands of dollars to do it. I'm at the point where it 


doesn't seem like a fiscally responsible thing to do. I am in the camp of, we just close it off and 
only the pros get to use it, for training and we put up No Trespassing signs and fence the area as 
Jim recommended, to save ourselves many tens of thousands of dollars. I'm going to be blunt; I 
am upset that this was the mindset of a portion of the community for many years where they 
were willing to build themselves a private little area there and it cost the District. We all paid for 
that. 

Ms. DeVries: We continue to pay for that on the maintenance side. 

Mr. Dale: Exactly. 

Ms. DeVries: Right. 

Mr. Dale: Dave is doing a phenomenal job building his lessons program up. That gives us 
a perfect area for him to be able to conduct business and do lessons and build on things. Heck, 
maybe we move all the lessons back there, I don't know. That's up to Jim and the staff, but it 
gives them that flexibility in that option. 

Mr. Macheras: Right. So, basically, it's either accessible for everybody or nobody gets to 
use it. 

Mr. Dale: Well. Unfortunately, the HOA has put us in the position where it's almost cost 
prohibitive for us to put in a smaller parking area. So, we'll fence it off. 

Mr. Macheras: Yeah, no, I get it. 

Ms. DeVries: I mean, the other option that we talked about years ago, was that we would 
just stop maintaining it, like, you know, so just let it be whatever natural area it is. I'd like to 
understand the options. Jim presented the option of fencing it and making it available to pros. I 
know that one of the selling points of the Viera East community, when you drive down that 
drive, is the view. That's one of the things that they're objecting to, I believe, as well. So, as a 
Board, I think we should all look at that area, understand the options and understand the shortand 
long-term costs, of those options. 

Mr. Dale: Right. Well, one of the things for me that would be a concern and I think 
would continue to happen, is you would still have people out there, whether we maintain it or 
not, would still be using the tee box and firing into the driving range. 

Ms. DeVries: There is no tee box. 

Mr. Dale: As long as there's a piece of blade of grass for them to hit off of, they will be 
out there. 


Ms. DeVries: They will be out there, hitting into driving range. 

Mr. Dale: Yeah. That has created a problem. I've had multiple cart barn employees give 
me the complaint that they get so tired and it's usually about three or four people that they see out 
there all the time, doing the same thing. 

Mr. Macheras: Just to sum anything up and I've already made a note that I'm going to go 
back there and look at it, too, because I think that's a great idea, the best-case scenario, is that we 
could hope the HOA would make this work by entering into a Use Agreement? 

Ms. DeVries: An easement agreement. One of the things that I hope we presented to 
them, they could help us design what it looked like. 

Mr. Dale: Right. 

Ms. DeVries: We don't want it to be ugly. Help us make it look like it's like a nice area. 

Mr. Dale: Yeah, we've explained that to him and I'm fine with that, Jennifer. I am fine 
putting up bushes or whatever, to hide any coquina area. Perhaps what I'm hearing then from 
everyone, is we could send one more letter to their HOA and it would effectively explain, if we 
do not get the Use Agreement, our intent is to block and fence that area off and make it a no 
trespassing area. 

Ms. DeVries: Right. To close it off to the public. It would be a private area. 

Mr. Showe: It would not be closed off to the public, but it would just be an area that they 
wouldn't be allowed to access. 

Mr. Macheras: Right. 

Mr. Dale: Well, it would only be for staff use only, is essentially what it is. 

Mr. Showe: Correct. 

Ms. DeVries: Okay, there you go. 

Mr. Dale: If we do this, because we've been messing around with this thing for so long, 
I'd like to put a time limit on it. 

Ms. DeVries: Yeah. 

Mr. Dale: Is a month sufficient? I don't know how often their HOA meets. 

Ms. DeVries: They meet once a month. 

Mr. Showe: Yeah, I will go ahead and draft a letter and send it out for the Board for 
comment, to make sure it reflects everything you guys are looking for. 

Mr. Dale: Okay. 


Mr. Showe: Send me back comments. We'll send it and just ask that they provide us a 
reply within 30 days. If that reply is, “We meet in two weeks,” then we'll at least have an answer 
of a deadline. 

Mr. Dale: Right. 

Mr. Macheras: That way they can choose which option that they want. 

Mr. Dale: Exactly. In the event they say that they still want to maintain their area, it also 
gives me concern then, because this is not the only area that we maintain for them on the golf 
course. I believe there are other areas on the map. 

Mr. Moller: Yeah. I think there's an area over by the 6th green, but there are probably 
others. 

Mr. Dale: Well, the reason why I'm bringing that up, is then we have a liability issue, if 
somebody gets hurt on property that we're maintaining. I'm of the mind that any property that 
they own, they should maintain. 

Mr. Macheras: I'm good with that. 

Ms. DeVries: Rob, I hear you. I would like to see a map to understand what that would 
mean, as far as, the beauty of the golf course. I know that we have a very high standard for 
maintaining those grounds. How does that affect the course itself, if we stop maintaining those 
and have just the regular landscaping firm do it? 

Mr. Macheras: Yeah. The CDD and VECA run into the same thing. We hold other people 
accountable, but then we depend, like she just said, if they don't keep it up to our standards, then 
the bigger entity looks bad. 

Mr. Dale: Right. So, in other words, if it makes us look bad... 

Mr. Macheras: We shouldn’t be doing it, but then somebody else could just say, “Well, 
we're not going to do it.” 

Mr. Dale: Jason, when you draft the letter, could you also look up the areas that are 
jointly owned, so we can figure out, in the event the HOA says no? 

Mr. Showe: Yes. 

Ms. DeVries: The public doesn't really distinguish. Even the people who live there don't 
distinguish between what's CDD and HOA property. 

Mr. Dale: Right. 

Ms. DeVries: I just don't want it to end up having us make the golf course look bad. 


Mr. Dale: Yeah, I hear you. 

Mr. Showe: Listen, I'll put something together and circulate it to the Board before we 
send it out, to make sure it covers everything that you guys are looking for. 

Mr. Dale: Okay. Thank you. I'm sorry for the long-winded explanation. That's a year and 
a half's worth of drama in 15 minutes or less. 

Ms. Yelvington: So, this is the first that I'm hearing about it, but to me, it sounds like 
personal squabbles are potentially costing our community, our residents, not only an amenity, but 
dollars. Because this is CDD money that we're talking about. 

Mr. Dale: Right. 

Ms. Yelvington: There's no place for these personal squabbles. 

Mr. Dale: Well, one of the concerns that I have, Denise, is that we have people on that 
Board that used to work for the CDD, that no longer works for the CDD and I'm just going to 
leave it at that. 

Ms. Yelvington: Yeah, I hear that, but it's a shame. 

Mr. Dale: It is. 

Ms. DeVries: It is a shame. I would have thought that our HOA would have been more 
reasonable. 

Mr. Dale: Yes. 

Ms. DeVries: And would have worked with us. 

Mr. Dale: Yes. I thought Jason's proposal was very reasonable and went well above and 
beyond. 

Mr. Showe: I think just the fact that you guys are willing to continue maintaining 
property that you don't own, just in exchange for that access, I think is more than fair. 

Mr. Dale: Yes. 

Mr. Macheras: Agreed. 

Mr. Showe: Alright. So, the next item that I have is the Water Management District. I've 
been following up with them, every time we have a meeting. In fact, I followed up with them 
again today and they still are figuring out what their answer is. So, at this stage, the District's 
official policy is that they've been given no permission to withdraw from any of our lakes. So, 
until we have some discussions that are different than that, they have no permission to withdraw 
from our lakes. 


Mr. Dale: Jennifer, do you feel comfortable sharing why the HOA did not meet this past 
month? 

Ms. DeVries: I think everybody in the community received the email, which basically 
said that they were meeting with the attorneys. So, it was not a public meeting. 

Mr. Dale: Interesting. So, what I will add to that, is I think we've had long discussions on 
the impact that draining the lakes for irrigation would have on the wildlife, on potential fish kills, 
on creating mosquito bogs, that would be created if there weren't enough water in the lakes. The 
lakes are half full right now. I remember last year it was even worse. 

Mr. Macheras: Right. 

Mr. Dale: So, all I am saying, is this is an issue that I feel very strongly on. 

Mr. Macheras: Right. 

Mr. Dale: It’s not something that I'm willing to let an HOA or in this case, the St. John's 
Water Management District (SJWMD), take over or usurp our authority, regarding the 
waterways. I would have no problem if we had to get legal involved over this one. 

Mr. Macheras: Yeah, I'm always amused when an entity gives permission for something 
that they have no control over. 

Mr. Dale: Right. 

Mr. Macheras: It seems easy to do. Let's just face it, we all know, we all live in an area, 
where some people can't even follow the rules of when they are supposed to water. So, they're 
abusing that. I guess my question would be, before anybody could get to that point, they would 
have to build something, like a pump or something. There's nothing in place now that would 
allow them to do that. 

Mr. Moller: I think they can just alter the existing pumps that are pulling water from 
wells and basically just do a horizontal pump into the closest body of water next to the pump 
house. 

Mr. Showe: They would still have to do some work. 

Mr. Dale: They would have to run pipes. 

Mr. Showe: Even the permit that they were issued when this started, was clear in that it 
does not give the ability to utilize anybody else's property. My guess is that St. John's looked at 
the property and saw that it was owned by the Viera East Golf District Association and Viera 
East CDD and thought we were the same entity and that there were no issues. 


Mr. Macheras: Right. 

Mr. Showe: That’s when I had to explain to them that we’re two different bodies with 
two different authorities. 

Mr. Macheras: I'm going to be honest with you. We have, what, 16 HOAs? Someone is 
dipping in and you’re going to have 15 other letters coming to you. 

Mr. Dale: Yes. 

Mr. Macheras: If I were in an HOA, I would say, “Hey.” 

Mr. Showe: In the past, there was precedent, that we enter into agreements with certain 
HOAs. We have several of them. There's a commercial property that has a pump in one of our 
lakes. There's another HOA that has a pump in one of our lakes, but we have agreements that 
say, “If it goes below this level, you have to stop pumping.” 

Mr. Macheras: Right. 

Mr. Showe: You can only pump so much. If it's advisable to all parties and we have a 
comfort level with the information that we get, it’s appropriate, we could do that. It's an option 
that the Board would have, but at this point, we have given them no permission. So, there's no 
legal authority for them to withdraw. 

Mr. Dale: I assume there are entities that would be able to do Environmental Impact 
Studies for us, because some of these lakes are how deep, Jim? 

Mr. Moller: The lakes that they're pulling from, I don't know the actual depth of those 
lakes. Is there enough holding capacity there? Will that affect the entire water system and the 
way the water flows to exit the property? If we're drawing the lakes down lower, will it create 
more erosion around our lakes? We've also seen when the lake level drops, we decrease the 
dissolved oxygen in the water and have fish kills. 

Mr. Dale: We just had the one fish kill in Bayhill. How much did that cost us? That was a 
small one. 

Mr. Showe: A couple thousand dollars. 

Mr. Dale: Try to imagine that on a large scale all across the District. 

Mr. Showe: Well, that's also where all of the water flows out. So, if that is low, you can 
imagine that everything else that feeds to it, is going to be lower. 

Mr. Dale: Yeah. So, this is an issue. I don't know that there is any vote to take, but this is 
a very sensitive issue. 


Mr. Showe: I have been following up. Today was actually the first day that they actually 
responded to me in the last two months. So, that's somewhat positive. But again, I'm going to 
take the same stance that I've said to you guys. They have no permission at this stage to do 
anything. 

Mr. Dale: I guess I was bothered when I heard of the HOA having to meet with their 
attorneys. For those who don't know me, I really don't like hiring attorneys. 

Mr. Macheras: Listen, it's on them, as far as I am concerned. 

Ms. DeVries: No one wins attorneys. 

Mr. Dale: Yes. 

Ms. DeVries: We don't really know why they met with the attorneys. We are only 
guessing. 

Mr. Dale: You're right. We do not know. 

Mr. Showe: I will note for those Board Members that haven't been through this process, 
the CDD has their own attorneys and they enjoy litigation to some degree. 

Mr. Dale: Yes. We have a very good law firm. 

Mr. Showe: You do. 

Ms. DeVries: Yeah. 

Mr. Showe: They're good to have on your side. 

Mr. Dale: I wanted that in the minutes, because I know people over at that HOA read 
these minutes and I hope we are being crystal clear. 

Mr. Showe: Absolutely. The last item I have is just the park improvements. Jim and 
Michelle are working on that. That's all I have for action items. 

 

SEVENTH ORDER OF BUSINESS Staff Reports 

A. General Manager’s Report 


Mr. Showe: We can go to the General Manager’s Report. 

Mr. Moller: Alright. Since we talked about the newsletter already, I received an email 
from a homeowner about the littoral shelf planting. The newsletter basically said to reach out to 
me, if the community wants to aid in expanding these plants. I don't know of any protocol we 
have in place, if one homeowner is requesting littoral shelf plannings. Can we do it? I know that 
we have the Lake Bank Restoration Fund that is being used for the geotubes or socks. Could we 
just use maybe a portion of that? We have budget for $164,000 next year. Maybe we save 


$10,000 for littoral shelf plantings, if a homeowner says, “Hey, I'd like to have some pickerel 
weed behind my house.” 

Mr. Dale: How much do you think it costs for one home? Is it under $100 to do one 
home? 

Mr. Moller: I would say less than $500. 

Ms. DeVries: What happened to the Focus Group that was doing this work? I thought 
volunteers were doing the littoral shelf planting. 

Mr. Dale: They're not doing the plantings. They are more of an educational advocacy 
type situation. They did a sample of a 100-foot planting area, to try to build awareness for the 
community, which it did. We now have one homeowner that says they would like a few plants. 
Because that's a little different than we had talked about. I thought we were talking under $10 for 
plantings. 

Mr. Moller: It could be. 

Mr. Dale: We're just kind of ballparking it, but it didn't sound like the cost was 
extravagant. I guess what I weigh that against, is if we do plantings, how much less is that than 
geotubing, which we are about to spend many hundreds of thousands of dollars doing however 
many lakes across the District. 

Mr. Moller: In my opinion, there are two different things. The geotubing is basically 
restructuring our lake banks. 

Mr. Dale: Right. But why do we have to geotube? Because there was erosion of that area, 
whereas the plantings help with that erosion in the future. 

Mr. Moller: Correct. 

Mr. Dale: I think we also derive some benefit, if we have one homeowner asking for it 
and the neighbors are like, “Oh, that doesn't look so bad. I would kind of like that, too.” That is 
what I'm hoping for. 

Mr. Macheras: It’s been a while since we talked about it, because the CDD worked with 
VECA as far as that spot by Suseda Park. In my opinion, the unfortunate thing was, other than 
that area, there were either one or two private homes, which, unfortunately, is based on 
education. So, about a year ago, VECA was blessed with a group that used to work out in an area 
at the end of the Viera wetlands. 

Mr. Dale: Right. 


Mr. Macheras: They were redoing everything out there and these people had a grant to do 
some of that restoration and they said, “Well, you can't, because we're getting ready to redo 
this.” So, they approached us and said, “Hey, we have grant money. Do you want to do it for 
free?” I'm like, “Yeah.” So, they did an area over by the tennis courts at Clubhouse Park, 
between the tennis courts and the volleyball courts, where there is a small lake. They did a 
phenomenal job. It didn't cost VECA a dime. They did plantings on the shore and in the water. I 
was just there the other day. They look great and they put up a huge sign on both sides. Because, 
again, like you said earlier, the whole premise in my mind was education. So, I just want to 
remind the residents, if you want to see a nice area, because what was done at Suseda Park, was a 
little sparse and when they finished, it looked like it had been there for a year, the place to go is 
to that small lake behind the pavilion, between the volleyball and the tennis courts. It's been there 
for a year and there's a huge sign with a lot of information on both sides. So, as far as education, 
if our residents are interested, take a look at that area. 

Mr. Dale: Right, but I guess the question of the Board is, what do we want to do, if we 
have homeowners that would like to do that and there is a cost not for the labor, for the actual 
plants? 

Mr. Macheras: We would have to almost say, “We have grant money and we're going to 
put “x” amount. This is what we have and its first come, first serve and when we reach that, 
we're done for the year.” Because we need to have some control over it, some type of protection. 

Mr. Dale: Right. 

Mr. Macheras: Maybe we limit everyone to a certain amount. That way, we have enough 
for 50 homes. I'm just throwing a number out there. Then next year, we'll take a little bit more 
and do that. If we were going to do it, which I don't think is a bad idea, I think we just need to 
have those parameters and then whoever wants it and if somebody does it and their neighbor sees 
it, we tell them that we're done and come back next October. 

Mr. Dale: Right. I agree with everything you just said, Bill. We do have a situation now 
where we have just one homeowner and we're still in this fiscal year. I wouldn't have a problem 
if we gave Jim the authority to spend up to $100. The reason for that, is it's kind of a public 
relations (PR) story, to set our marketer loose on. Then what we do over the course of the next 
month or two, is we coordinate with the group that you're talking about. We coordinate with 


Ron's group. We make sure we have the labor to be able to do stuff like that for individual 
homeowners. 

Mr. Macheras: Right. 

Mr. Dale: I like the idea of setting a certain amount in the budget for the next fiscal year. 

Mr. Macheras: So, does that mean that you would buy the plants and they would come 
and get them? Is that how that would work? 

Mr. Dale: That's the way I see it. 

Mr. Moller: There are two options. We can either buy the plants and find the staff to plant 
them or hire a company to come in and plant them. 

Mr. Macheras: Okay. 

Mr. Dale: Maybe make that a part of the story. We had our first homeowner ask for help 
on the littoral shelf, we set aside “x” amount of money for next year for littoral shelf plantings 
and it's on a first come per served basis. Get in touch with Jim. 

Ms. DeVries: Alright. If we gave them the plants, I would want to make sure they got 
planted. 

Mr. Dale: Right. 

Ms. DeVries: We would give them the educational material about how to plant them. 

Mr. Dale: Right. 

Ms. DeVries: Then, basically check back in a period of time to make sure they were 
planted. 

Mr. Dale: Right. Yeah, for me, it would have to be planted by one of our groups, either 
one of the volunteer groups or our employees. 

Ms. DeVries: Yeah. I was thinking that the volunteer groups would help with that. 

Mr. Dale: Right. We would give them a list of addresses and they would have a 
Volunteer Saturday, where they would go out and do 30 or 40 homes. 

Ms. DeVries: Yeah. That is a great community project. 

Mr. Dale: Denise, how are you feeling about this? 

Ms. Yelvington: It sounds like a good plan to me. 

Mr. Dale: Alright. Then what I would recommend and I don't believe there needs to be 
any motion is as we're going through our budgeting process, we figure out what the Board would 
like to set aside for such a program, whether $5,000 or $10,000 a year. Jim, I know you're going 


on vacation and I don't expect you to do it in the next two weeks, but, in the interim, if you could 
have some coordination between the groups that we're talking about. 

Mr. Moller: Yeah. 

Mr. Dale: I would like to be able to have Jim use his discretion. If we're talking about 
$100 or in that ballpark for plants, allow him to do this home and for Michelle to turn that into a 
story. 

Mr. Macheras: Right. It would almost be as if we created our own grant. 

Mr. Dale: Right. 

Mr. Showe: That’s essentially what you're doing. 

Mr. Macheras: Yeah, we have grant money of “x” amount, but so much per homeowner. 

Mr. Dale: Right. 

Mr. Macheras: Then it's up to where we promote it and come back next year or whatever. 

Mr. Dale: The hope would be that individual homeowners are going to say, “Well, I'm 
not going to wait another year for $50 worth of plants” and will take it upon themselves to just 
put some in on their own. 

Mr. Macheras: Right. 

Mr. Dale: But this is our first raindrop, which is the way that I'm looking at it. So again, I 
don't believe there needs to be a motion, but does any Board Member have a problem with Jim 
going out and spending, at his discretion, $100 on plants for this resident. 

Mr. Macheras: No. 

Ms. DeVries: No. 

Mr. Moller: Then I have direction. 

Mr. Dale: Yeah. There you go. Alright. Next issue. 

Mr. Moller: The next item is, discussion of the fountain at Fawn Ridge, which was 
discussed at the last couple of Board meetings. I went ahead and got the initial quote for tying 
into the homeowner’s electricity, according to the fountain company, which is not a good move, 
for many different reasons. Power surges can happen, determination of fault, whether it was the 
fountains or the homeowners, the homeowner sells the house and now the issues have changed. 
There are so many parameters. So, it was basically just as cost effective to use a transformer in 
the general vicinity. We could just come off of the transformer with a one phase line, put in our 
own meter and we have total power to it. There was one update since the handouts I gave you 


guys. The initial quote he sent me had white LED lights. I had him change it to color changing 
licenses that were programmable, which we can change it to red, white and blue for holidays. 

Mr. Dale: Fourth of July and Halloween. 

Mr. Moller: Exactly. So, that took the price from $29,800 to $33,003. 

Mr. Dale: For the record, what is one of the primary benefits of having the fountains in 
the lakes? 

Mr. Moller: Actually, having water moving in a lake is great. Basically, it oxygenates the 
lake and keeps stagnant water moving. It just creates a better, diverse biological food chain, 
which stock these lakes with catfish or whatnot. They can keep the catfish populations rolling 
over, keeping the midge population down. 

Mr. Dale: There would be less chance of a fish kill. 

Mr. Moller: Exactly. It keeps the lake stirred up. 

Mr. Dale: Right 

Mr. Macheras: Does this map show where the transformer is? 

Mr. Moller: Yeah, that's where the transformer would be off of that street. 

Mr. Macheras: Okay. 

Mr. Moller: Off of Raccoon Court. Then we would just run a power line down the 
easement and have our meter right there by the lake. 

Ms. DeVries: I know that Mary Ann Ferrara spoke to Ben. Is she here? 

Mr. Dale: No, she's not. 

Ms. DeVries: I know that Bayhill has also wanted this, so the concern that I have is, 
opening pandora's box. We do it for one neighborhood. Do we have to do it for another? 

Mr. Dale: The short answer would be yes, if we could do it. The problem is Bayhill 
physically can't do it, because they have no way to connect. 

Ms. DeVries: We have no transformer? 

Mr. Dale: Actually, if we could do Bayhill, my recommendation would be to get it done 
immediately, because we probably dropped, over the past few years, probably $15,000 on the 
cleanup of fish kills. 

Mr. Showe: But I would note that that flow way there is a different. 

Mr. Dale: It is a different body of water. 

Mr. Showe: It's not like a lake that's designed to perform a different function. 


Mr. Dale: Right. 

Mr. Showe: It's not really appropriate for a fountain. 

Mr. Dale: Right. 

Mr. Moller: Well, I think the Bayhill lake is a rectangular lake. 

Mr. Dale: We were talking about the aerating. 

Mr. Moller: Yeah. There are smaller aerators, that cost $80,000, two years ago. 

Mr. Dale: This Board has been promising fountains, especially in that area of Fawn 
Ridge. Keep in mind, the southern end of our District, does not get anywhere near the amount of 
benefits that our northern end gets. We put a little bit of money into the park and fixed the park. 
Most of the energy into the southern end of the District was volunteer hours. So, we have been 
promising fountains as soon as they could find a feasible way to get electric for three years. 

Ms. DeVries: I thought we said the same thing to Bayhill. So, that's why I'm asking, 
because we told Bayhill, if somebody could connect the electric, we would install a fountain, but 
no one volunteered. 

Mr. Dale: We did, but Bayhill has no foreseeable way to connect. 

Ms. DeVries: So, they have no transformer. 

Mr. Dale: Correct. 

Ms. DeVries: I just had to ask. 

Mr. Dale: Right. If they did, my recommendation would be to find a way, in the next 
fiscal year, to pay for one for them also. But it's cost prohibitive at the solar level, at $80,000 to 
$90,000, to be able to do that in Bayhill. But it is feasible for Fawn Ridge and then the 
communities of Hammock Lakes and Hammock Trace that are across the street from the same 
lake, as well as Woodside park. So, my recommendation, in looking at the numbers, I asked 
Jason where we stand with our bond money. Currently we have $64,000 of bond money. Now, 
we have stated rather adamantly that we want a chunk of that to go to Woodside Park. Where we 
wanted it to go, based on past discussions, was to musical instruments, a digital sign and electric 
for the digital sign. I roughly estimate that we're talking about $50,000 to accomplish those tasks, 
which would leave us with $14,000 of bond money, that we would be able to utilize for the 
fountain. If we used that money, that would mean we would have roughly another $16,000 to 
$17,000 that we would have to come up with for the fountain. Had this discovery been made 
three years ago, we would have taken that out of bond money and would have made that 


available to those homeowners there, but I wouldn't have a problem pulling that out of reserves, 
as we're talking about $16,000 to $17,000 for something that we've been promising for a while. 

Mr. Macheras: Are you talking about the one by the church.? 

Mr. Dale: The one that we have the proposal for in front of us. 

Mr. Macheras: Right. I guess the only thing that I would say is, if we get into residents 
wanting one, too, as a Board member, if I was moved in that direction, the two things that would 
move me, would be either a need, like we talked about, maybe there's an area or a strategic 
placement, like at the north end of our community. You know, we have a fountain at the south 
end and one coming in from US 1. 

Mr. Dale: We don’t have one at the south end. 

Mr. Macheras: VECA has one at Wickham Road. So, if I'm going to be moved to install 
additional fountains, I would have to either look at a need, like we talked about with the fish kill, 
or strategically, how would it enhance the community versus a resident saying, “Hey, I want one, 
too?” 

Mr. Dale: I think this meets both of those criteria. 

Mr. Macheras: Well, this one does, but I mean, as far as any others... 

Mr. Dale: A future one. 

Mr. Macheras: Right. 

Mr. Showe: I think it's also on the main road, but it's not just for that community, it’s for 
everyone. 

Mr. Dale: Exactly. 

Mr. Macheras: It's a good place. I agree. 

Mr. Showe: I think that meets the qualifications. 

Mr. Dale: There is no other community that we made this promise to, other than Bayhill, 
which would serve a very practical purpose, because we keep spending money on fish kills. 

Ms. Yelvington: Can I ask a question? 

Mr. Dale: Please do. 

Ms. Yelvington: Is there an upkeep for this fountain and if so, what does that cost? I think 
we need to have some established criteria for future requests for fountains, because I am worried, 
especially given some of these other personal squabbles we have going on, that it could just be 
another area where we have people causing trouble. So, I would say we need some kind of 


established decision-making criteria for how we approve these and how often we could approve 
such a thing, because it's a pretty big cost for the number of lakes that we have in our District. 
Right? 

Mr. Dale: I understand where you're coming from. The main purpose for these, is for a 
practical function, for aerating, especially the larger lakes that we have. Then, as Bill mentioned, 
you know, you get the aesthetic value. There are really only probably three lakes in the District 
that would meet that criteria and this is one of them. The other one would be at the north end of 
the community and the third one would be at Woodside Park. But I don't know that we really 
need one there, if we're doing this. 

Mr. Macheras: Yeah. I agree with those parameters that you talked about. I agree with 
what she said. It puts something in motion, so that we don't have to second guess ourselves. 
Well, it doesn't fit with what we came up with, just like you and I discussed. So, yeah, I agree 
with you. 

Mr. Dale: Well, for me, I think Bill said it very well. There would be two criteria for 
putting in a fountain. It would either be a combination of strategic and practical value or there 
would have to be an extreme need, in other words, one of our lakes that we constantly have with 
fish kills. 

Mr. Macheras: Right. There's also a financial plus, hopefully, by doing that, which would 
negate that. So, yeah, I think that's a good parameter to set, if we get to that point. 

Mr. Dale: Right. Denise, do you have different criteria in mind? 

Ms. Yelvington: No, I think that's fine. I think we're going to want something to refer to, 
if future requests come up. 

Mr. Dale: Right. Is it something that you want to vote on or something you're 
comfortable just with Board consensus, that that would be the criteria? 

Mr. Macheras: Yeah. I mean, we don’t want to get the horse too far ahead of the buggy. 
Let me ask you, Jim, as far as programmable Wi-Fi, is it sitting in your office or going out to the 
box? 

Mr. Moller: I don't have those, but I think it is Bluetooth. So, you don't actually have to 
go to it. You just have to be near it. 

Mr. Macheras: I was just curious. 


Mr. Rysztogi: Yeah. The one at Fawn Ridge, is visible for aesthetic reasons. I think 
besides being a functional reason, the aesthetic reason, is great because it is a large pond lake and 
right from the road, you can see the effect. So, I think in this particular case, I'm definitely in 
favor of putting a fountain in there. But on the smaller ponds in smaller areas, unless it's a body 
of water this size or larger, I don't see us doing that. Every community has these small ponds and 
we are not going to go around putting aeration in every single one of them. So, it's basically size 
in my mind. 

Mr. Dale: Yeah. For me, there's really only one other lake in the District that maybe 
could, which would be the Bayhill one, because we keep spending so much money on fish kills 
there. So, it would be a practical issue, but it's a moot issue, because there's no way to get in 
there. We tried for three years. 

Mr. Macheras: So, for this one, do we have a firm number that this is something we can 
vote on tonight? 

Mr. Moller: Yeah, I mean, there might be a little extra, with Florida, Power & Light 
(FPL) and the meter costs, but as most of the hard stuff is there, the connection and everything, I 
don't know if they have a connection charge or something like that. 

Mr. Dale: Right. 

Mr. Macheras: You said it was $30,033. Okay. 

Mr. Dale: I just threw out some numbers there regarding the remaining bond money. We 
could actually take all of it from the bond money, but then we don't have as much there for the 
park, but we could take a portion, like I suggested, such as $14,000 and leaving the other 
$50,000 for the park and then we don’t have to take a huge chunk out of reserves. 

Ms. DeVries: So, are we just going with this one quote? I'm looking to see if there are 
competitive quotes. Are there any? 

Mr. Moller: I have not obtained other quotes, as this was just an exploratory, to see it can 
be done. The company that I talked to, did a lot of legwork on researching FPL and finding 
transformers. 

Mr. Dale: Yeah, they were the ones that brought us to the dance, because we've been 
inquiring about this for that community for years. I guess I kind of feel like they earned their salt 
just on that. 

Mr. Moller: Yeah. 


Mr. Showe: I will say, based on other fountain quotes that we received for other Districts, 
this is in line. It doesn't seem out of whack. 

Ms. DeVries: That’s good to know, Jason 

Mr. Showe: That's what they run. 

Mr. Dale: Yeah. 

Mr. Showe: Also, to answer Denise's question, there are going to be some ongoing costs. 
Obviously, the power to run it, is an ongoing cost, as well as a quarterly service where they pull 
the fountain out and clean it all and then float it back out. It's not real expensive, a couple 
hundred dollars. It will suck up turtles and all kinds of things and if those things get in the pump, 
it's gone, which isn’t covered by your warranty based on my experience. 

Mr. Dale: Right. 

Mr. Showe: We can help, Jim. We've got some contracts for our vendors that do quarterly 
services. Again, it's not too much, but it does definitely help prolong the life of your fountain. 

Mr. Dale: I certainly would want that. 

Mr. Showe: Because those motors aren't cheap when they go. 

Mr. Moller: It’s an ounce of prevention. 

Mr. Dale: So, with that said, we've had a long discussion. Is there a motion on the table? 

Mr. Macheras: If we pass it, did he give you a timeframe? 

Mr. Moller: Again, I just wanted to get numbers, because we've been talking about it for 
so long. 

Mr. Macheras: Gotcha. 

Mr. Dale: My recommendation is, if there is a motion, we do it like we've done several of 
our other motions, which is approving a not-to-exceed amount. 

Mr. Showe: Right. What would you feel comfortable with, Jim? Maybe $40,000 total, 
with all of the FPL costs? 

Mr. Moller: Yeah, that would be easier. 

Mr. Showe: Okay, let's do that. 

Mr. Dale: The expectation is we're looking at around $32,000 to $33,000. 

Mr. Showe: Correct. 

Mr. Moller: I'm thinking it's probably going to come in around $34,000 to $35,000. 

Mr. Dale: Alright. Because of FPL? 


Mr. Moller: Yes. 

Mr. Rysztogi: Are you are limiting it to this one? 

Mr. Moller: Yes. 

 

Mr. Rysztogi MOVED to approve the proposal with 
Environmental Restoration Services to install a fountain at the 
Fawn Ridge Lake in a not-to-exceed amount of $35,000. 

 

Mr. Showe: Could you approve $40,000? Just in case there are extra FPL costs and some 
connection fees. 

Mr. Dale: Yeah, we don't know what the FPL costs are. 

 

Mr. Rysztogi MOVED to approve the proposal with 
Environmental Restoration Services to install a fountain at the 
Fawn Ridge Lake in a not-to-exceed amount of $35,000 and Mr. 
Macheras seconded the motion. 

 

Mr. Macheras: Do we need to include a caveat with an understanding that so much is 
going to come from the bond or is that something that we don’t have to actually vote on? 

Mr. Showe: We'll take care of that on our end. 

Mr. Macheras: Okay. 

Mr. Showe: We will allocate however much we can a from the bonds. 

Mr. Dale: Leaving $50,000 for the park. 

Mr. Showe: Typically, what we'll do, is we'll just charge it to your capital projects and 
then we reimburse that capital project from whatever bond funds we decide to pull the funds out 
of. 

Mr. Macheras: I see. Okay. 

Mr. Dale: We have a motion and a second. Do we have any discussion? Are there any 
other caveats anyone would like to throw in there? Hearing none, 

 

On VOICE VOTE with all in favor the proposal with 
Environmental Restoration Services to install a fountain at the 
Fawn Ridge Lake in a not-to-exceed amount of $40,000 was 
approved. 


 

Mr. Moller: Regarding the financials, as of yesterday, golf round revenue was sitting at 
$136,000. Last year's total for May, was at $144,000. Again, as of yesterday, we were ahead of 
last May 2023 by $25,000. 

Mr. Dale: And the month is not done yet. 

Mr. Rysztogi: Holiday weekend is coming up. 

Mr. Moller: Food and Beverage (F&B) revenue as of yesterday, is sitting at $56,000. 
They're like leapfrogging week to week, depending on how the weekends fell last year and how 
the weekends fall this year. F&B is on pace for $80,000 month, so, we'll land somewhere 
between $78,000 and $80,000. Actually, last night with the Better than Radio, it was a great day 
and night for the restaurant. 

Mr. Macheras: Very cool. 

Mr. Dale: It was $4,300 a day for the restaurant. 

Mr. Moller: Wow. 

Ms. DeVries: Great. 

Mr. Macheras: Good. 

Mr. Moller: For golf operations, tomorrow we have the Florida State Golf Association 
(FSGA) amateur event. We have 94 players in the field, from all over Florida paying $50 per 
player. That's basically just for golf. So, for a Friday in May, we're not going to lose any money. 

Mr. Macheras: Is this a preamble to qualify for something? 

Mr. Moller: No, this is basically just amateurs throughout the State of Florida that are 
pretty decent golfers. 

Mr. Macheras: Like a tournament? 

Mr. Moller: Yeah. Then we will resume our normal Friday play at 1:30 p.m. I do know 
with other FSGA tournaments, there will probably be a lot of merchandise sales in the pro shop. 
When they get done, they will hit the restaurant and probably eat and drink and have a good 
time. 

Mr. Macheras: Very cool. They can stay late and sing if they want to. 

Mr. Dale: They can. 

Mr. Moller: They will be there a long time if they do that, because they will be done 
about 1:00 p.m. 


Mr. Macheras: Right. 

Mr. Moller: I had my first field trip with Ralph Williams Elementary, second grade class. 
We started by talking about what they're doing in school. They were working on force of motion. 
So, we're like, “That's perfect. That fits in with golf.” So, we split it up where David and Phil 
had half of the class on the driving range tee, talking about aerodynamics of a golf ball and 
Newton's First and Third Laws. Chuck, one of the guys from the cart barn and I had the kids on 
the putting green talking about friction, how Superintendents can change the height of cut on the 
grass to change the amount of friction that interacts with the golf ball and rises and falls on the 
green. The undulations in the green uses gravity to pull the ball one way or the other. The kids 
had a great time. 

Mr. Macheras: Cool. 

Mr. Moller: Then when they were done, Chef Jamie whipped up some grilled cheese 
sandwiches, and I think that was probably pretty much the highlight. 

Mr. Dale: What else did they go home with? 

Mr. Moller: Oh, yeah. So, at the very beginning, I handed them all a little spider ring, and 
said, when we get done, “I'm going to tell you what these are all about.” So, as they were eating, 
I told them, “All of these rings that I gave you guys, are golf bugs. They're not spiders and if you 
got bit by the golf bug, that means you want to come back and play golf.” One kid signed up for 
the kid’s camp from that field trip. 

Mr. Dale: Yeah. 

Mr. Macheras: Well, I've seen on social media, if I remember correctly, the School 
District did something or The Viera Voice might have. 

Mr. Dale: The Viera Voice did. 

Mr. Macheras: I've seen it on multiple platforms, which is cool. That's great. As a past 
educator, who worked with those little ones, every field trip has to have an educational 
component, but it can be fun, too. I think that was awesome that you did that. 

Mr. Moller: It turned out good. I know there's been some interest for some other field 
trips next year, maybe some different classes. So, if we have some older kids, maybe we can go a 
little bit more scientific with how the turf grass filters pollutants. We can open it up and expand 
it, depending on how they want to do it. 


Mr. Macheras: I don't even know if Viera High School does it. Maybe the academies or 
Rockledge might be speared towards environmental or something like that. But that opens up the 
door for a lot of stuff. 

Mr. Dale: Yeah. There were several hundred likes on social media over this issue. 

Ms. Yelvington: Kudos to you for rolling that out. I loved seeing that on social media. 

Mr. Moller: Thank you. 

Ms. DeVries: It was great. 

Mr. Moller: Thank you. Regarding the kids camps and kids clubs, the first Kids Club is 
on June 7th. Six signed up for that. Then the Kids Camp starts on June 10th, I think eight kids 
signed up for. Another handout that I gave everybody, is for a possible future event next May 
with the American Junior Golf Association. This is pretty much one of the most distinguished 
Junior Golf Associations in the country. Pretty much every player on the PGA Tour went 
through this Junior Golf Program. There's a famous golfer that lives in Jupiter. His son plays in 
this. 

Mr. Macheras: I think he goes to Benjamin High School. 

Mr. Moller: Something like that. It's a four-day tournament. I think the days that they're 
looking for are Tuesday, Wednesday, Thursday and Friday. It will draw kids from California. I 
think they roughly estimate about $150,000 economic impact to the area between hotels and 
restaurants and things like that. That should help us with any kind of future tourism grants or 
anything like that. 

Mr. Macheras: Do you have it already or do you have to bid for it? 

Mr. Moller: They came to us. 

Mr. Macheras: Oh, sweet. 

Mr. Moller: I'm pretty much going to roll with it. I just wanted to get the information out 
to you guys. 

Mr. Dale: So, if I understand you correctly, a major national golf association came to the 
Viera East Golf Course, asking for use of our facility next year. 

Mr. Moller: Yes. 

Mr. Dale: For one of the most premier Junior Golf Programs. Is it one of or the premier 
junior event? 

Mr. Moller: So, I don't misspeak, I'm going to say one of one of them. 


Mr. Dale: Okay. 

Mr. Moller: It's a big event. All of the results will be in Golf Week Magazine and things 
like that. So, Viera East will get national recognition for hosting. It's a pretty big deal with social 
media posts. 

Mr. Dale: You’re talking about doing this on what days of the week? 

Mr. Moller: Tuesday, Wednesday, Thursday and Friday at the very end of May in 2025. 

Mr. Dale: It's basically pretty much in summer. 

Mr. Moller: Summer, correct. 

Mr. Dale: On weekdays, not on the weekend, which are our big money producers. 

Mr. Moller: Right. 

Mr. Dale: What do you estimate the impact to income would be? 

Mr. Moller: As far as profit? I think we'll be break even. We're not going to lose anything 
on it. I think we'll see an increase in merchandise sales. We'll definitely see an increase in F&B 
sales. As far as rounds, I don't think we're going to lose anything, because they will shotgun off 
in the morning. We might get a couple kids show up on Monday that will pay for a practice 
round. They will pay our rack rates for the practice round. There's no pre-program. 

Mr. Macheras: They're on their own. 

Mr. Moller: Exactly. Because basically the first day, Tuesday, would be their qualifier 
and practice round. Then the actual tournament starts on Wednesday. 

Mr. Dale: This obviously would be an all-hands-on deck operation. 

Mr. Moller: Yes. 

Mr. Dale: I even would go as far as to say, we would want to be cautious about giving 
people vacation time during that timeframe, because this is a big deal. 

Mr. Moller: This will be a big one. 

Mr. Dale: The PR benefit that we would gain from this, would be phenomenal. 

Mr. Macheras: You know we've talked about that before. If I'm looking at a major 
tournament like this and you could tell me that I could break even, I'm doing cartwheels. 
Because again, getting our name out there, if you're looking solely as a financial benefit, that's 
the benefit. 

Mr. Dale: Right. 

Mr. Macheras: Because they're going to say, “Hey, wait a second.” 


Mr. Dale: It would cost us tens of thousands of dollars of advertising money. 

Mr. Macheras: We may never know what that might be. 

Mr. Dale: Right. 

Mr. Macheras: But to get that, is just amazing. 

Mr. Dale: Well, Jim, why did we get this? Why did they come to us? 

Mr. Moller: Honestly, I don't have an answer for that. 

Mr. Dale: I suspect it's a combination of lot of things to include the Space Coast Living 
designations and David over at Lake Nona and his connections and what you have done in terms 
of getting the course to where it's at. I like the fact that we'll be working on the bunkers. 

Mr. Moller: We'll have brand new greenside bunkers to play in. 

Mr. Macheras: Right. 

Mr. Moller: We'll have another year of having the new irrigation system help us grow 
grass in areas that we've never had grass before. That's just one of the biggest things that we've 
seen with this new system, the areas that we are deeming bad. Last year, the grass looked 
horrible or didn't have any grass. 

Mr. Dale: Right. I went out on #2 and #5. 

Mr. Moller: Yeah, there's grass on the backsides of bunkers that were never there before. 

Mr. Macheras: Not to interrupt, but I'm guessing we have a year to do this, but kind of 
like the USSSA. I would imagine something like this, whether there's an organization that our 
Marketing Department could inform the hotel, “Hey, we got something coming up.” I don't think 
they have such thing as goodie bags, but, with the volleyball, usually there's something. 

Mr. Dale: Well, that would be one of the things that we would be able to develop 
partnerships for, such as going to certain hotels. 

Mr. Macheras: We could provide them some rooms and put their name out there. We 
have time. 

Mr. Moller: Honestly, I think that's something they actually take care of as well. 

Mr. Macheras: Oh, okay. So, it’s already set. 

Mr. Moller: With all of the tournaments that we play in, it's run by XYZ and they take 
care of everything. All we are, is the host facility. 

Mr. Macheras: Good. 

Mr. Moller: We get all of the name recognition. 


Mr. Dale: We kind of got snubbed last year by the Tourism Development Council (TDC), 
with the tax money for tourism. We approached them about a grant and they kind of blew us off, 
but if we were able, my intent would be also to take this to our County Commissioner and other 
people and say, “Hey, look, this is what we're bringing to you. Maybe next time there's a TDC 
grant, you guys will think a little more favorably of us.” 

Mr. Moller: Yeah, I mean, with tomorrow's tournament, three are coming from 
Tallahassee to play in the tournament. I know there are some from South Florida, west of the 
Orlando area. With the junior tour, they will come with a Tournament Director. They have a 
media official that we can get connected with Michelle for promotions and things like that. Then 
they will have 10 to 12 staff members to help us with the tournament itself. 

Mr. Macheras: Sweet. 

Mr. Dale: Yeah, this is a big deal. 

Mr. Macheras: That's cool. 

Mr. Dale: Let me just ask really quick, now that you have the meat and potatoes outline 
of what this is supposed to look like, is there anybody that has any large reservation about giving 
the golf course up for a week at the end of May for this event? 

Mr. Macheras: Well, is it an all-day every day or would be at 1:00 p.m.? 

Mr. Moller: It's pretty much all day. 

Mr. Macheras: You know, I think the main thing we talked about before, is 
communication. We have plenty of time to get that out and at the end of the day, if us or any 
other golf course wants to be a player of any stature in this, that's going to happen. I would hope 
as a community, that would be a welcome thing, because again, it's going to help the entire 
community, whether it's the grocery store, Winn Dixie, right down the street or whether they're 
staying in a new hotel. So, for this, I don't, because I'd like to think that's part of what good golf 
course communities do and that happens. So, I think it's going to benefit us. To me, the return on 
investment, to give up four days for what might occur, I think is going to be amazing. 

Mr. Moller: Now, would we be even hosting this idea in season? 

Mr. Macheras: Correct, at the end of May. 

Mr. Dale: The reason why I asked that question is, there's going to be a few season pass 
holders that are going to be a little upset that they can't get out there with the Viera East Mens 
Association (VEMA) or the Viera East Ladies Golf Association (VELGA) League. 


Mr. Moller: Or they can get out and watch really good juniors play golf. 

Mr. Dale: I was very pleased the last time we held the junior collegiate championship and 
we didn't run into that resistance. Everybody was great. We had a lot of people sitting up on the 
fairways or where it was appropriate, watching the event. They loved the fact that Viera East was 
on the map. 

Mr. Macheras: You know what? Some of these families may come back to Brevard, 
whether it's because of the beach or whatever, but they may say, “Hey, you know what? They 
have a pretty good golf course.” So again, if we want to get into that realm of being serious, then 
that's part of how that works. You know that better than I do. 

Mr. Dale: Yeah. 

Ms. Yelvington: I would say that we’re fortunate to live in a state that does not have state 
income tax, which is largely due to the wonderful tourism taxes that we collect. So, I think we 
need to be tourist friendly, which sounds like a good plan. Today, people have choices in which 
golf course they select when they visit Florida, and we want them selecting ours. So, I think it's 
great PR. 

Mr. Dale: Very well said, Denise. Thank you. 

Mr. Macheras: The biggest feather is they came to us for whatever reason. I don't care if 
it was because someone’s kid goes to FIT, but whatever that reason is, to me that shines brighter 
than anything that they called us. 

Mr. Dale: Right, because it's kind of a big deal. I don't know that a consensus is 
necessary. 

Mr. Moller: I guess this is more informational. 

Mr. Dale: Okay. So, you don't need any kind of vote to lock down those dates? 

Mr. Showe: I think it's fully within Jim’s authority. It's not costing us anything. 

Mr. Dale: Alright. Well, it appears that you have a strong consensus from all Board 
Members. So, if we don't need to take any vote on the dates, then go forth, young man. Thou art 
blessed. 

Mr. Macheras: Very cool. 

 

B. District Manager’s Report 


 This item was discussed under the Treasurer’s Report. 


 

C. Lifestyle/Marketing Report 
D. Restaurant Report 


Mr. Moller: Regarding the restaurant, after I return from my sabbatical, we're going to 
start on some of the improvements we talked about at the workshop, such as the cooler and 
things like that. 

Mr. Dale: I will add that I was very pleased to see our Restaurant Manager and Head 
Chef implement the recommendations with moving the tables around, putting numbers on the 
tables, the jukebox accessibility, all sorts of smaller things, immediately. I was very impressed 
with how enthusiastic our restaurant staff was, by taking the ball and running with it. 

Mr. Macheras: I agree. That’s what I was surprised at and I'm glad that we had that 
workshop. It shows to me, that we are willing to sit back and say, “Alright, we're doing great. 
We got great numbers, great business, let's pump the brakes a little bit and look at this from an 
operational point.” Those ideas that they had, are going to make a huge difference. So, I'm like, 
you. I think the ideas that they came up with, sounds good to me, it's not going to be that big and 
it's going to make a big difference. Like you, I just thought it was a great meeting and the input 
was phenomenal. 

Mr. Moller: Good. 

Mr. Dale: I very much appreciate the Board Members. Bill, Denise, your comments 
regarding the importance of making it accessible to the entire community, as it is a community 
restaurant, not singularly a golf restaurant. 

Mr. Macheras: Right. We want to remember all of the groups that participate. 

Mr. Dale: Yep. Jim, you jumped on the adjusted times right away with staff and I 
appreciate that. We got that word out and it seemed to be very favorably received. 

Mr. Moller: It was received well. I just don't think we have a large enough data pool. 

Mr. Macheras: Right. 

Mr. Macheras: It's been a week and a half. 

Mr. Dale: Right. But what I will point out, though, is we were ahead of our gross last 
month. We are ahead of our gross this month and we had some headwinds when we started the 
year with our former manager’s salary still in the mix, that we had to eat and everything and that 
impacted us. But the numbers that that restaurant is pumping out now, is on a consistent basis. 


Mr. Moller: The one thing that I like with the restaurant numbers, we're not making a lot 
on it, but there's more consistency this year. Like, if you look at the 2023 numbers, one month 
we made money and the next month we lost. Everything was up and down. We're more 
consistent, so I think we can better gauge our future right now. 

Mr. Dale: This is where I'm going to give you an attaboy again. I have no doubt. Denise, 
I think between you and Jim, you were some of the impetus behind this, but it's because of the 
inventory control that you are now doing. You've got a better handle on it. You've got the staff 
doing regular checks on liquor and food. That wasn't happening the way it should have been. 

Mr. Moller: Once this new storage closet is built, it's going to get even easier for them. 
It's just because of the way our storage system works. There are items here, there and items over 
there. So, it's just hard to keep a good count when it's scattered all over the facility. 

Mr. Dale: Right. 

Mr. Moller: The next thing that I have is janitorial services. I've been kicking around a 
couple of different ideas. We haven't really been getting what we're paying for with our current 
service. Originally, I thought maybe we can bring two people in on maintenance, under the 
janitorial service line, items and maintenance. But that's really not helping Wes out, because 
most of the work on a golf course is done in the morning and those people will be working 
janitorial, so he's not really getting any benefit from doing it that way. So, then I started thinking 
about taking a couple cart barn guys and giving them a couple extra dollars an hour when they're 
doing his janitorial. I talked to Jamie about it today and I think we really need to start holding the 
F&B staff more accountable for cleanliness. I want him to start scheduling monthly deep 
cleaning, to where people come in after they close. Yes, it will cost us a little bit more in our 
labor, but the restaurant can be tidier in areas. We are looking at commercial floor cleaners, 
something small enough that we can do the breezeway, so he's not having to pressure wash and it 
will make that job easier. We can do the restaurant floors for $1,600, every other week. Right 
now, we have one mop for the kitchen and one mop for the dining room, if the dishwashers or 
the bussers or the service, whoever, however, Jen wants to assign her closing duties, opening and 
closing, can knock that out. Then we can figure out if the cart barn guys can do the restrooms, 
because it's $33,000 a year that we're paying Jani-King. 

Mr. Dale: Would Jani-King keep doing the bathrooms? 


Mr. Moller: No, I think we can have the cart barn guys do it. David, Phil, the cart barn 
guys and I can check them throughout the day. 

Mr. Dale: It gets nasty sometimes. 

Mr. Moller: But if someone would clean it in the morning, we just pay a cart barn guy a 
couple extra dollars an hour to clean the bathrooms for an hour. We have a plethora of part-time 
employees in there, so we don't have to worry about missing days. 

Mr. Dale: I don't want to get graphic, but there have been times where it was really nasty. 

Mr. Moller: We had an issue just the other day. 

Mr. Dale: I heard about that one. 

Mr. Moller: Actually. I want to give Phil kudos, because that boy has an iron stomach. 

Mr. Dale: Yeah. 

Mr. Macheras: Some of the stuff you talk about, is just because Publix, Winn Dixie and 
Office Depot close at 9:00 p.m., they're not done. I've been a part of that and we would do our 
nightly stuff and then once a month, I'd have the pros come in early with me on Saturday and do 
the once-a-month thing. Then we do the wet mop. 

Mr. Dale: Is that kind of what you're advocating, the once a month we still farm out? 

Mr. Moller: No, I think if we purchase that little machine, Jani-King can use it at 7:00 
a.m. before the restaurant opens. If they do that every other week, that gives the floor a good 
scrubbing, then the staff can just maintain it. 

Mr. Dale: Then my other two concerns would revolve around, which happened with the 
last Restaurant Manager, where I actually took it to the point where I was recommending we 
color code and I got completely blown off on that issue. 

Mr. Moller: That's basically what I discussed with Jamie. We have two buckets and we 
have two mops. 

Mr. Dale: Two buckets, two mops. One of them is for the dining room and one is for the 
back kitchen. The reason why that's so important, is if you mop with the kitchen one in the 
dining room, it turns the floor into an ice-skating rink. I don't care what material you have, unless 
it's carpet it's going to be slick. 

Mr. Moller: But we're still kicking around ideas and options on how to make this the 
easiest transition. 


Mr. Dale: Well, here's my other concern and today is a perfect example, where we have 
our Chef and Restaurant Manager, work a 11-to-12-hour shift and we're operating on a skeletal 
crew. On top of that, they're working Burger Night, where we had a $4,300 a day yesterday. 
They get three days in a row sometimes where they work and then they get karaoke the next day 
and they work themselves raw. Then we're asking them to close when they're exhausted. 

Mr. Moller: Right, but usually the job of janitorial, would be the dishwashers. As soon as 
the last patron was out of the restaurant, they can mop the restaurant floor. 

Mr. Dale: Right. 

Mr. Moller: I don't expect my F&B Managers and my Chefs to be mopping floors. 

Mr. Dale: I'm not saying that. I’m just trying to tell you how to do it and from the 
perspective of, looking at how it impacts our people. It’s your job to implement, but let's make 
sure we are not abusing our people. I don't want to work them like rented mules. 

Mr. Moller: I don't either, but I just know, it's been 30 years since I've worked in 
restaurants and stuff like that, but that was part of your closing duties. 

Mr. Dale: Right. 

Mr. Moller: If you had a station, you had to make sure that station was clean before 
you're done. 

Mr. Dale: Right. 

Mr. Moller: I just don't think we're better at it or where we need to be. 

Mr. Dale: Right. 

Mr. Macheras: I worked for our favorite home building supply company. 

Mr. Dale: Yes. 

Mr. Macheras: They came in one time and told all of the managers, “We're cutting 
out…,” so we were tasked with doing all tasks. I used to tell people when I had trainees, “What 
is the secret of being a good leader?” That was telling somebody that they have to clean the 
bathrooms. But the key for me, was that we rotated it and did it throughout the day. So, I've been 
through that, but if you rotate it and you do it on a consistent basis, poor old Bill doesn’t have to 
do it when he’s been working for 12 hours. I had to do it. 

Mr. Moller: That’s the thing. If it's upkept, with the deep cleaner and you have a busy 
Thursday night, you might not need to mop it. You could just go through with a broom and give 


it a quick sweep and then get out of there. If you miss one night, it's not going to be the end of 
the world, if it's maintained. 

Mr. Dale: Right. Well, and it also offers the opportunity, like we are talking about having 
a server coming in. I believe the way we set it up was at 9:00 a.m., the server comes in. Well, 
there isn't a lot going on from 9:00 a.m. to 11:00 a.m. Yeah, you might sell a six pack or two, but 
heck, maybe during that timeframe, that's part of the additional duty. 

Mr. Moller: There are options right now that we're just kicking around, but something has 
to change. We are tired of having the meetings with Jani-King. We're tired of having the 
meetings with the subcontractor that they have. 

Mr. Dale: Right. Well, it's your job to implement it and set it up however you want to 
make it happen. My only concern is, I just don't want a bunch of people coming to the Board 
Members and saying my rented mule comment. So, let's be sensitive to that. That would be my 
guidance. I don't know if any other Board Members have comments. 

Mr. Macheras: Yeah, like I said, I think he has a good plan in rotating it out. Everybody 
does their fair share, maintaining it every couple hours, versus someone at the end of the day, 
tasked with the same thing and you just have to deal with it. But again, it's not a restaurant like 
McDonald's. 

Mr. Dale: Right. 

Mr. Macheras: It is sort of for higher end users. 

Mr. Dale: Right. 

Mr. Macheras: But I think, like your suggestion and like Jim said, if we handle it that 
way, it is what it is and this is how we're going to make it work for everybody and we move 
forward. 

Mr. Dale: Yeah, but I do want to emphasize, though, not just the bathrooms, it's that floor 
in the dining room. 

Mr. Macheras: Right. 

Mr. Dale: I don't want that thing to become an ice-skating rink. That is where you will 
hear from me. It's been great. 

Ms. Yelvington: Did I hear right that we're going to have cart barn employees cleaning 
the men's bathroom? 

Mr. Dale: We would have cart barn employees cleaning the men's bathroom. 


Mr. Moller: That's one option I'm kind of thinking of. 

Mr. Dale: Taking those duties on in-house and perhaps it would be a combination of that 
and/or hiring a person, that would be part of their duty, also. 

Mr. Moller: The only problem is just hiring one person. 

Mr. Dale: The gist of it, though, Denise, is that it would be taking those duties on inhouse. 
That would be the main crux of it. 

Mr. Moller: Yeah. 

Ms. Yelvington: Okay. I just don't want us to have disgusting bathrooms and then we 
have this nice fancy event coming next year and we have 30 bathrooms. 

Mr. Dale: Right. Your concern is you don't want the standard to slide backwards, if I'm 
hearing you correctly. 

Ms. Yelvington: Yeah. I guess we can certainly try it and see how it goes. 

Mr. Dale: Yeah. Also, what I'm trying to communicate, is that nothing gets icky. 

Mr. Moller: Yeah. 

Mr. Dale: So, whatever we have to do to maintain the standard, whether that's hiring 
somebody. 

Mr. Moller: I think the standard could be higher than what it is right now, though. That’s 
the issue. 

Mr. Dale: I'm good with that. So again, I don't believe it's anything that requires Board 
action. I think it's informational. 

Mr. Moller: Yeah. This is just stuff that I'm trying to figure out, just keeping everyone in 
the loop. The last thing is just a vacation reminder. I will be on vacation for two weeks. So, there 
will be two check signers for the May 30th and June 6th check runs. 

Mr. Dale: Bill and Ron can do it. 

Mr. Macheras: Okay. 

Mr. Moller: So, Lacy will text you when the checks are ready, usually Thursday 
afternoon. We can either sign them on Thursday or Friday, whenever works in your schedule. 

Mr. Dale: So, you're giving them at least one day advance notice. 

Mr. Moller: Yes. 

Mr. Showe: If something happens, I'll try to be available, too. 

Mr. Dale: Okay. 


Mr. Macheras: So basically, the next two weeks. 

Mr. Moller: Yes. Other than that, I’m just going to put the vacation messages on the 
phone and email. I spoke to Lacy about re-directing anything on my voicemail, anyone calling 
me to call Lacy at the Admin desk. Then she can divert that call. If it has to do with the lakes or 
whatnot, she can pass it along to Mr. Ed Grasser and if it had something with golf, she could give 
it to David. If it had something to do with the restaurants, she can give it to Ms. Jennifer 
Worchel. 

Mr. Dale: What if somebody wants to speak to a Manager? 

Mr. Moller: She will ask what this is concerning. If it has to do with an alligator or tree, 
she can give it to Ed and if there's anything that is a dire situation, I think between her and 
David, they can handle it for two weeks. 

Mr. Dale: Of course, I have no authority as Board Chair, but I do have institutional 
knowledge, if they run into a situation. 

Mr. Showe: Let them know that they can always reach out to me. 

Mr. Moller: Yes. That's all I have. 

Mr. Dale: Alright. I've got a couple more for you that didn't quite fit into your area of 
things that we did. 

Mr. Moller: Okay. 

Mr. Dale: The Culvert Study is complete. We were in the process of doing a physical 
check of culverts throughout the CDD. 

Mr. Moller: Yeah. With lake levels being down, Ed and his guys have been going out, 
just checking. I know a couple had a little sediment in it. They cleaned those out. You know, if 
there are some branches laying around, we'll get those out of those dry retention areas. 

Mr. Dale: Right. 

Mr. Moller: That have a culvert. 

Mr. Dale: But is he doing a physical inspection? Roughly, how many culverts have been 
identified in the study? I don't need an exact count, but under 100. 

Mr. Moller: Well, I know they've been doing that. That's how we noticed that one in 
Bayhill, where we had a separation there. 

Mr. Dale: Because of that study. 

Mr. Moller: They caught that and are doing the checkups. 


Mr. Dale: Alright. Will they be able to complete the estimate before hurricane season? 

Mr. Moller: Yes. 

Mr. Dale: Okay. They are in the process of doing that over the next month or so. 

Mr. Moller: Correct. 

Mr. Dale: Okay. Then as the situation and conditions dictate, I know we had a lot of back 
and forth about those two communities; Auburn Lakes and Herons Landing, that still need to 
have their fire break completed. 

Mr. Moller: The day after the Scrub Jay nesting season is over. 

Mr. Dale: As long as we can access it. 

Mr. Moller: As long as we can access it, it will be done. 

Mr. Dale: Okay. 

Mr. Moller: Again, with, doing it every year, there should not be enough fuel to really 
cause an issue. 

Mr. Dale: Right. Even though there may be stuff growing up, it's minuscule in size and 
everything. 

Mr. Moller: Correct. 

Mr. Dale: For the record, we used to do it every three years and now it just makes more 
sense doing it on an annual basis. What is the status of the Reserve Study? 

Mr. Moller: I haven’t heard anything from them. 

Mr. Showe: I don’t know where they are at. We contacted them and they were going to 
set up some time with Jim. So, it will have to be after he gets back. I’ll follow up. 

Mr. Dale: Okay. All I'm looking for is just follow up. It's been a while since we've had a 
pruning of the trees at Woodside Park. 

Mr. Moller: Okay. 

Mr. Dale: I think we're probably due. There's going to be some low hanging stuff and we 
want to keep up with that. But that's usually a fairly large expansion. As I recall, we had $10,000 
or something like that, budgeted for tree trimming. It's a large chunk. I could be off on that, but 
let's take a look at that and make sure that we're moving forward. We don't want to neglect that 
park. The only other thing that I had, was an investigation on inflation rates, which surprised me. 
I'll bring that up later. 

 


EIGHTH ORDER OF BUSINESS Treasurer’s Report 

Mr. Dale: Treasurer's Report. Jason? 

Mr. Showe: The only update I have is a reminder to all of the Board Members that 
wanted to register to be a candidate, to go down to the Supervisor of Elections, but you guys 
have already done that, so that's positive. 

 

A. Approval of Check Register 


Mr. Showe: On your Check Register we have General Fund Checks #5040 through 
#5068, Capital Reserve Check #194 and Golf Course Checks #31612 through #31688, for a 
grand total of $170,710.00. We can take any questions or comments or a motion to approve those 
invoices. 

Ms. DeVries: Jason, I had some questions on some checks, but I'm not sure if they're part 
of this group. 

Mr. Showe: Okay. If you want to get those over to me or Jim, we'll take a look at them. 

Ms. DeVries: Okay. I can email them to you. 

Mr. Dale: Perfect. 

 

On MOTION by Mr. Macheras seconded by Mr. Rysztogi with all 
in favor the Check Register for April 19, 2024 through May 16, 
2024 in the amount of $170,710.00 was approved. 

 

B. Balance Sheet and Income Statements 


Mr. Showe: You have your Balance Sheet and Income Statement. No action from the 
Board is required. I think we 96% on our assessments, so we're in good shape there. That's all we 
have. 

 

NINTH ORDER OF BUSINESS Supervisor’s Requests 

Mr. Showe: We can take any Supervisor’s Requests. 

Mr. Macheras: I've got a couple of things, but Ron might have some input on. Ron, do 
you have anything? 


Mr. Rysztogi: Yeah. When you give the discounts for Viera East residents at the golf 
course, I think we need to update the chart that they use, because there are areas that aren't on our 
chart to give discounts. 

Mr. Macheras: As far as the communities. 

Mr. Rysztogi: Yeah. I was discussing about the communities that get discounts and 
communities that do not give discounts for golf and updating the chart, because it's not accurate. 
For example, half of IRCC is entitled to a discount, but I don't see it on the chart. 

Mr. Dale: Well, I believe our database is as much as 10% out of whack. What I mean by 
that, is we have people that used to live in Viera East and now they live in Melbourne or 
Rockledge or Viera West and are still receiving the CDD discount. 

Mr. Rysztogi: Well, that shouldn't be. 

Mr. Dale: The hard part is, how do we update that? How do we compare it? Because 
you're talking about thousands of people. 

Mr. Macheras: So, what you're saying is, if I come in and say, “Hey, I'm part of the 
CDD,” they don’t know that I now live in Suntree. 

Mr. Dale: Right. Because he used to receive the CDD discount. 

Mr. Macheras: I have been here for years. 

Mr. Macheras: And they still get the discount. 

Mr. Macheras: Short of showing an ID, I don’t know what they can do. 

Mr. Moller: We don't know that you sold your house. 

Mr. Macheras: Exactly. 

Mr. Showe: If you go to the Tax Collector's website, you can put in their name and verify 
their address. 

Mr. Moller: Right, but the Pro Shop Attendant is not going to do that every time he 
checks in. 

Mr. Showe: We could certainly update the database, based on the Tax Roll, but that is 
only updated once a year. So, if somebody moves two months after that's produced, it won’t 
reflect that. 

Mr. Rysztogi: But when they come in to play golf, don't you ask them for their address? 

Mr. Moller: Usually, we just ask their name and if they are in the system, it will pull them 
up either as a CDD resident or annual passholder. 


Mr. Rysztogi: It doesn't pull up their address? 

Mr. Moller: It could, but if I live at 1234 Fawn Ridge Avenue, is the pro shop going to 
know every street in the District? It doesn't have a subdivision area in the address. 

Mr. Rysztogi: Oh, I see what you're saying. 

Mr. Dale: Right, but Jason's suggestion is probably the best that I've heard so far. Yes, it's 
only an annual update, but it's much better than what we have right now. 

Mr. Moller: Yeah. I do know when they first sign up for being a CDD golfer, we have the 
form, they check the address, the whole nine yards at signup. 

Mr. Dale: Right. 

Mr. Moller: I guess there needs to be a way to put an expiration date of one year for a 
non-member, such as May 1, 2024. 

Mr. Showe: That might be the way to do it. If you put an expiration date of one year, then 
they have to provide their ID. 

Mr. Moller: If it's capable of doing it on a non-membership basis. 

Mr. Dale: Right. Well, this is part of the limitation of this wondrous system that someone 
was such a big advocate of, that really hasn’t turned out to be… 

Mr. Rysztogi: It sounds like we're losing a lot of money. 

Mr. Dale: Well, no, I don't think it's a lot, based on anecdotes, but it is something. It’s a 
chunk and it boils down to a fundamental fairness issue and people getting discounts that they 
shouldn't be getting. 

Mr. Macheras: At Patrick Air Force Base, you receive a one-year pass, as long as your 
picture is not at the post office. So, I wonder if it could be simple, because I think you're onto 
something. There's only going to be two ways to track it, in my opinion. People need to show an 
ID every time they come out or an annual date. As a resident, I don't care if you check my ID 
every year, because I want it to be fair. So, I'm just wondering if somewhere where that name is, 
you could just put a little something on that line that has a date. 

Mr. Dale: Yeah, because the first issue that you said with the address, who knows where 
Curlew court is. 

Mr. Macheras: Right. 

Mr. Dale: Well, there you go. Nobody knows if that's even in the District. 

Mr. Macheras: Right. 


Mr. Dale: So, even if you're showing an ID, it doesn't necessarily mean anything. 

Mr. Macheras: We may have to maybe chew on this, but short of Dave or anybody else 
there for that time being, it could be as simple as, there's a spreadsheet that lists every street in 
our area. It’s like when you register at a school, they have to make sure you're in the District. 

Mr. Dale: It's like, “Okay, if the system doesn't say it, now you have to prove to me that 
you're in the District.” That's where you have to provide your ID and the Pro Shop Attendant 
making sure that they live in the District. 

Mr. Moller: Yeah, I'll tell Dave tomorrow to look into Club Caddy and see what he can 
do with it. 

Mr. Macheras: Right. 

Mr. Moller: We can change the CDD resident registration sheet, to add a disclaimer that 
it is good for one year and they have to renew their residency. 

Mr. Dale: If you vote every year, you have to show your ID every time. 

Ms. Yelvington: When you go to the doctor for the first time in a calendar year, they ask 
you to update all of your forms. So, something like that could work too, where just the first time 
they golf in the calendar year, they must update everything or show proof. 

Mr. Dale: Right. 

Ms. Yelvington: It's just another suggestion. 

Mr. Dale: But I think Jason's idea, is a good one, because we do have the District mailer. 
Jason obtains the addresses from the Tax Rolls, which was included on an Excel spreadsheet that 
was sent to the printer. 

Mr. Showe: We could certainly filter that, so they only get the name and site address, so 
they can at least verify the owner of the property and the address. 

Mr. Dale: Right. 

Mr. Showe: Relatively quickly. 

Ms. Yelvington: That’s a good idea. 

Mr. Showe: It is a 4,000-tab spreadsheet. 

Mr. Dale: Right. 

Mr. Showe: But you can print it out in 10 or 15 pages and just scroll through it or we can 
do it alphabetically and that way it's a little easier to find things. 


Mr. Moller: It's actually not that bad, because I know we just had one the other week, 
where someone came from a subdivision outside of the District and it's just a quick Google map 
search to see where it's at. But I think you started with just the actual communities that are 
eligible for it 

Mr. Rysztogi: Right. Has there ever been a problem where somebody says, “Hey, I live in 
such and such development” and the guy looks at this list and says, “Well it's not on the list?” 
For example, if someone lived in IRCC in the CDD area and they come into the pro shop and say 
their address and the staff member says, “Well you're not on my list, so you have to pay the 
regular rate?” Does that happen? 

Mr. Moller: In some communities, yes. I don’t know anyone from IRCC doing it. 

Mr. Rysztogi: Well, I'm just using that as an example. 

Mr. Moller: Yeah, but I know there's one by the park that's not on the list. 

Mr. Dale: Six Mile Creek. 

Mr. Macheras: Yeah, but they're not supposed to be. 

Mr. Moller: Right. 

Mr. Macheras: But what he is saying is, half of IRCC, is supposed to be and they're not 
on that list. So. if those people that are in that part of IRCC, which are allowed to get the CDD 
rate, come in and somebody looks at that list and says, “No, you don’t get the discount, because 
you live in IRCC,” I think that's what you're getting at. They should be able to play golf. 

Mr. Dale: But that's where Jason's Excel spreadsheet that comes from the Tax Rolls. 

Mr. Rysztogi: Right. Okay. That's what they use. I just didn't know what you use. 

Mr. Moller: That's the thing. The one that I found in the system, might be outdated, 
because I don't remember seeing IRCC on our list at all. 

Mr. Macheras: And that's what he's saying. 

Mr. Dale: Half of IRCC is in the District. 

Mr. Showe: Correct. 

Mr. Dale: That's where Pete lived when he was on the Board. 

Mr. Macheras: True. 

Mr. Rysztogi: That's just one that comes to mind, but I thought there was probably more 
than just that one that was not on this list. 

Mr. Dale: Essentially the north half of IRCC is in the District. 


Mr. Rysztogi: When they added on the newer area of IRCC, that was all. 

Mr. Macheras: Do you have that list now? 

Mr. Showe: I don't have that list now. 

Mr. Macheras: Where did you get that list from? 

Mr. Rysztogi: It was sent to me, as part of this group of the 100 something pages. I think 
it was part of that. 

Mr. Dale: Is that a tee sheet? 

Mr. Rysztogi: I'm not sure where I got it from. 

Mr. Showe: It looks like a tee sheet. 

Mr. Moller: That’s not a tee sheet. 

Mr. Dale: Definitely not. 

Mr. Macheras: So, his concern would be if somebody's at the desk and has that list. 

Mr. Rysztogi: That's what I thought they were going by. 

Mr. Moller: That's the list we have. 

Mr. Dale: Yeah. Well, let's do this. The best idea is to use some derivation of the Tax 
Roll. But what we want to make sure, is that the people that are getting the discount, actually still 
live in the District. You're looking at a slightly different situation, but the same end goal that I'm 
looking for, I think. 

Mr. Rysztogi: I mean, if it hasn't been a problem for the residents and there are no 
complaints, like people saying, “Hey, you're not giving me my discount, I deserve it,” it's not 
going that way. 

Mr. Dale: No. It's people biting their tongue that are getting the discount and appreciating 
that they are still getting it. 

Mr. Rysztogi: Alright. That's all. 

Mr. Macheras: So, I have just one thing. Rob, you may have to correct me if I come 
across wrong and I hate to bring it up, but I've had people reach out. I even had a business reach 
out. So, to give a little background, Mr. Steve Colasinski, who was on the Board, did a great job, 
but abruptly quit a few months ago. Rob, if I understand, because you've addressed it before, you 
and him, and maybe Pete started the Facebook page, East Viera Community. 

Mr. Dale: Actually, it was a joint idea. He started the page, but we had multiple people on 
as admins. He was one and Michelle was one. 


Mr. Macheras: Okay. The only reason I'm bringing this up, it has nothing to do with 
Steve, but I get screenshots from people that see things and they have two questions. One is, why 
isn't there anything on this East Viera Community Facebook Page, that has to do with Hook and 
Eagle or the golf course or Woodland Park? The other question, is why don't we address it? So, 
that's what I want to address. First of all, I want to give hats off to Jim and Rob. You have seen 
some things on there and you've actually reached out to people. The reason that's a big thing, is I 
want the residents in the community to understand, and I'm just going to throw it out there, that 
once Steve quit the Board, he has now, I'm assuming, changed the rights to where he's in charge 
of that Facebook page. Because of that, every Board Member and every management person that 
works at the golf course, is blocked from joining that group. So, I tell the residents, the reason we 
don't address those issues, is we can't see them. To me personally, if it's going to be a community 
site and Steve has every right to do with whatever he wants to, I just want to make sure that the 
community understands that we can't do anything, because for whatever reason, we’re not 
included in the East Viera Community Facebook page. So, a couple nights ago, I told my wife, 
“Join the community,” because I want to see it and if I see something that needs addressing, as 
Jim and Rob have done, I can address it. So, she joined and within 24 hours, she was blocked. 
My 89-year-old mom has a Facebook profile. I told her last night, “Mom, I would like for you to 
just join this Facebook group,” because again, I don't want people to think that we don't care, 
that we're not answering. She joined, but before I came to the meeting, she was blocked, strictly 
because her last name is Macheras. So, Steve can do whatever he wants, but I want to make sure 
residents understand that we can’t be a part of the East Viera Community Facebook Page, for 
whatever reason. Management at the golf course and at the restaurant, cannot be a part of it. So, 
if you see some things on there and keep sending us screenshots, because I get screenshots from 
residents and neighbors that are curious, we'll address it through that venue. If you want to go to 
sites that you want to post something, a concern, kudos, an attaboy, then those sites would be the 
Viera East CDD Facebook Page, the Viera East Golf Course Facebook Page, the Hook and Eagle 
Tavern Viera East Facebook Page. We also have a new one, the Viera East Community 
Discussion Page. Those are Facebook Pages that are open to everybody, unless somebody gets 
carried away, that the Board members are part of. I'm not going to get into it because it's not 
about Steve. It's just making sure residents know, that if you post on that, we can't help you. 
Even something simple as there was a comment about labor costs, almost to make it sound like it 


was getting carried away. I could be wrong. I think Steve was on the Board when the Board 
made a decision for those raises. Also, we have to remember, every year the minimum wage 
goes up a dollar. So, those are not under our control. Just something simple like that, that I wish I 
could explain to people that post. I can't because I'm blocked. So, I just want residents to know, 
that continue to reach out to me, go to some of those other Facebook Pages. You get the great 
newsletter; you can call Jim and you have all of our email addresses. We want to answer those 
questions, but we just don't have that opportunity. For whatever reason, you have to ask Steve. 
But feel free to reach out to us on these other Facebook Pages, because we do want to help. 
That's just an area that we can't help you on, unfortunately. So, I wanted to make sure residents 
understand, that we are not blowing you off or negating you. That's all I have. 

Mr. Dale: Well said. I will actually take it just a tad further, not that I want to spend any 
time on this as there was a lot of drama. It's all in the minutes. It's all documented. If people want 
to see the drama, read the minutes from the February meeting and it's all in there. You can see 
the things that were said and the things that were refuted. But what I do want to point out again, 
you are correct, Bill, everybody on the staff of the golf course, District staff, all of the Board 
Members, pretty much, it seems all of our neighbors, in fact, half of East Viera, has been banned 
from that site. So, it's really kind of comical, in that it is the East Viera or whatever site on 
Facebook, but nobody from East Viera is allowed to be on it. So, I do find that a little amusing. 
What does bother me though, is anybody can have their own website and you're certainly entitled 
to your opinion and everything, but what you are not entitled to are your own facts. What I've 
seen generated from there, I'm just going to echo what Bill said, there's a lot of omission. I see 
people from the community that are upset that the CDD is increasing their fees and doesn't take 
care of their lawn and all sorts of stuff like that. Steve knows that that is not our responsibility, 
but he does nothing to correct that. He allows that to go on, because he thinks it embarrasses the 
Board. It's just a bad reflection on him. But in terms of our own facts, if anyone ever has a 
question on the numbers, on things that we voted for, you can contact Jason or Jim or individual 
Board Members or come to a meeting, if you would like clarification. 

Mr. Showe: For the most part, you don't even have to contact me, because all of the 
minutes are on the website. So, if you have any questions about anything, it's there. But I'm 
certainly always able to help. 

Mr. Dale: Sometimes it's voluminous. 


Mr. Showe: Absolutely. 

Mr. Dale: You and I know that a certain thing is from 2022, so it's a little easier. 

Mr. Showe: If Board Members forward me anything, we try to get back to residents. We 
had an issue with an HOA person that was really angry at his HOA this week. So, we tried to 
respond to him and try to find them a contact. Even if it’s not our issue. 

Mr. Dale: Right. 

Mr. Macheras: I just want to interject, too. Don't get me wrong. If there are things that we 
need to be held accountable for, if something is out there, we can't address it. That's what I want 
to do. With that new Viera East Community Discussion Facebook Page, we want to know those 
issues, but you can't have a collaborative community forum, if the people that are in charge can't 
answer. I don't think it's fair to the residents and I want to make sure that they know that we don't 
have a choice. 

Mr. Dale: Well, it's cheap shots, which is fine. He's entitled to be able to do that. What I 
also do want to address, though, is that does serve as a morale buster for our staff. One of the 
specific examples I can think of, is with regard to the pro shop and how horrible things are now. 
Jim, the pro shop numbers from last year to this year, is like night and day. Do you have any of 
those numbers available, in terms of what was going on and what you have turned around and 
improved. I kind of would like the Board to hear this. 

Mr. Moller: Well, I mean, just on our overall lessons, I know our new pros have vastly 
quadrupled the amount of lessons that were going on before. Merchandise sales, merchandise 
cost of goods, we're actually now starting to see good margins in profits on the merchandise, 
instead of being a break even or a loss situation, even after catching up with over $8,000 of 
invoices that we had to pay from previous years. 

Mr. Dale: Well, as an example, we had that happen a couple months ago. This is not a 
small issue that I want to gloss over. We're still finding receipts from last year and we brought 
that up two meetings ago, where there was an $8,000 receipt, leftover from last year, that wound 
up in this year's budget, which impacts us. That's one of the things that's been impacting our 
numbers for this year. We were still filtering through. Some of the stuff is from a while back. 

Mr. Moller: The range of the invoices was from September of 2022 through March of 
2023.