MINUTES OF MEETING VIERA EAST COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Viera East Community Development District was held on Thursday, November 21, 2024 at 6:30 p.m. at Faith Lutheran Church, 5550 Faith Drive, Viera, Florida. Present and constituting a quorum were: Rob Dale Chairman (Before Election ofOfficers) Vice Chair (After Election ofOfficers) Jennifer DeVries Vice Chair (Before Election ofOfficers) Chair (After Election ofOfficers) Ron Rysztogi Assistant Secretary Bill Macheras Assistant Secy (Before Election ofOfficers) Treasurer (After Election ofOfficers) Denise Yelvington Assistant Secretary Also present were: Jason Showe District Manager Jeremy LeBrun GMS Jim Moller Golf Maintenance Superintendent George Kenny Resident FIRST ORDER OF BUSINESS Roll Call Mr. Showe called the meeting to order at 6:30 p.m. All Supervisors were present. SECOND ORDER OF BUSINESS Pledge of Allegiance The Pledge ofAllegiance was recited. THIRD ORDER OF BUSINESS Public Comment Period Mr. Showe: We received a Request to Speak Form from Mr. Kenney. We would ask that you just please state your name and address and keep your comments to three minutes. November 21, 2024 Viera East CDD Mr. Kenney: My name is Mr. George Kenney and I live at 843 Villa Drive in Suntree. Do you want a description? I'm a bicycle rider. Mr. Showe: Whatever you want to do. Mr. Moller: Actually, I'll interject real quick. I gave everybody a report of Mr. Kenney's comments tonight. Basically, it's regarding a path at Woodside Park. Mr. Kenney: I'm a bicycle rider and I ride a route that goes to two trails, up this way and there is one trail over by the dog park by the Fire Department. I ride that for 13 miles, probably 100 times a year for the past seven years. About two weeks ago, I was over by the dog trail and came head-to-head with a golf cart. I was telling the guy that he was not supposed to be there and he said that he could. So, I looked into it and yes, they can be in there. I'm requesting that No Motorized Vehicle signs, be placed on the dog park trail, as there were No Motorized Vehicle signs on the two trails up here, including golf courts. They have posts in there so carts cannot get by. Part of the reason is the safety issue. At least once a year, I come head-to-head, mostly with maintenance vehicles. When the sidewalk comes up to there, there is a deep ditch down, sometimes almost a foot deep, so I can't go off of the trail and golf carts come at me at high speed. Usually, we miss each other by about 10 feet. The trails over here, have metal posts, so you can't get in. They have signs saying that golf carts are not permitted. They have mirrors where the turns are. The two trails that are up here, have a visibility of about 100 to 200 feet, which is good . However, the trail by the dog park, you are lucky to have 50 feet visibility. It's always twisting and turning. The bushes come in very tight and it is very difficult to see. When I'm riding my bike, I have a flashing light on the front of it. Your maintenance vehicle is green, which blends in the trees. I requested a couple of times, that they have a light on it, as there is no light. I'm doing about 6 to 7 Miles per Hour (mph) and I'm assuming he's going about twice as fast. I have a lot more details about it in my report and a couple of pictures. In fact, the first page, shows the fellow that I met about a week or two ago, that was coming down. You can see where it is difficult to pass. When I'm meeting up with the maintenance vehicle, he stays on the sidewalk and I have to take my bicycle and walk off of the sidewalk and through the bushes, to get by. The first picture on Page I, is the person that told me that they can drive their golf cart on it. The next page is the motorized vehicle. We're missing each other by maybe 10 or 15 feet at the most and at speeds we're going, it's less than a second. I'm requesting that the signs you have in the other two paths, be put up on these trails, along with the metal post to keep people out. 2 November 21,2024 Viera East CDD Most of the other information is pretty well documented. Thank you for your time. Are there any questions? Mr. Dale: Thanks for your comments. Are there any questions by Board Members? Mr. Moller: I have a couple of points. Mr. Dale: What I do want to remind everyone, because we are still in our meeting, generally with public comments, there is no response, but I do want to share with Mr. Kenney, that its nothing personal. That's just the Board policy, but it does not mean that we will not discuss your issue during the meeting, but since we have limited attendance at this meeting, we can give you a response. Mr. Moller: Basically, I had included in my General Manager report, correspondence that we received by email. I did order some emergency flashers for the CDD maintenance cars, to use when they are going through trails and whatnot. It's good to have that little identification light, so they are seen. I have asked the guys to drive with their headlights on as well. That's pretty much where I'm at so far. Mr. Dale: I'll tell you what, given that I suspect that this is more than a two-or threeminute conversation, I recommend that we come back to this later in the agenda. I personally have a couple comments on this. Mr. Macheras: I have a clarification. You said that you researched and found out that they were allowed on the trail? Mr. Kenney: That is what I was told. Mr. Macheras: I'm trying to see where that came from. Mr. Dale: All sidewalks and cart paths in Viera, are authorized to be on cart paths. I know what you're talking about. You're talking about the cut through, in the area that is over by the Villages of Viera East. That is a separate issue that this Board addressed a few years ago. We looked at it as a cut through area, but I think there is going to be more discussion on this. Mr. Kenney: My other issue is, you have two of them over here, so let's make the third one the same way. Thank you. Mr. Dale: We appreciate your comments. Ms. DeVries: Yes, thank you for coming. 3 November 21,2024 Viera East CDn Organizational Matters (Item 5) Mr. Dale: All right, let's move on to the organizational issues. Mr. Showe: Yeah, I'd like to reorder these agenda items, so that you guys are official before you vote on anything. We conducted a General Election, in which Mr. Macheras, Ms. Yelvington and Mr. Dale, were re-elected through the General Election process. So, we need to complete new oaths for all three of you. What we typically do, is I will read the oath on record and then you can affirm it. Then you just need to print your name and sign it and I'll notarize it and we'll keep that for our records. A. Administration of Oath of Office to Newly Elected Supervisors Mr. Showe, a Notary ofthe State ofFlorida and duly authorized, administered the Oath ofOffice to Mr. Dale, Ms. Yelvington andMr. Macheras. Mr. Showe: Welcome back. Mr. Dale: I'm glad to be back. I'm looking forward to a good four years. Mr. Showe: I won't go through all of the new stuff like we normally do, but at the beginning of the year, we will have a refresher on all the ethics and everything else. I do want to remind everyone, since you were on the Board earlier this year, you are required to take that four-hour ethics training. That needs to be done by December 315t• So, if you haven't done that yet, let me know and I can send you the links. But you will be required to check that box off when you fill out your Form 1 in 2025. Mr. Dale: Do you get a report on that? Mr. Showe: No, it is a self-reported box that you check. Now, we do get a report showing if you completed your Form I or did not complete it. But when you take that ethics training, it's self-reported. You will not receive a certificate. I don't even know that you log in. Most of it is just a video that you watch or an audio. B. Consideration of Resolution 2025-01 Electing Officers Mr. Showe: With every General Election, you are required to do an election of officers every time there is an election. So, we set this up, in accordance with what the Board discussed at the workshop and put it in draft form, which is Resolution 2025-01. It identifies Ms. DeVries as Chairperson; Mr. Dale as Vice Chair; Mr. George Flint as Secretary; Ms. Yelvington, Mr. Ron Rysztogi and myself as Assistant Secretaries; Bill as Treasurer and myself, Ron, Mr. Jim Moller 4 November 21,2024 Viera East CDD and Mr. Damn Mossing as Assistant Treasurers. So again , you guys can make changes to that if you wish. Mr. Dale: I'm going to steal the ball from you here. So, we have had discussion about this at the workshop. It was four years ago that changes were made on this Board. One ofthe general rules that I have had as Board Chair during that timeframe, is to not make motions. I believe I've only made one motion during the entire tenure that I've been on the Board. I voted on many items, but only made one motion. So therefore, I would ask that the Board indulge me a little bit, in terms of making my second motion, during my tenure as Board Chair. Years ago, when we made changes in the community, there was one person that was with us the entire step of the way, that helped us getting elected, that was gracious and very eloquent in putting forth a case, as to why we should be elected. That person actually should have been on the Board at the very beginning, but for political reasons, we made adjustments the way that we did. I am a firm believerthatit'sgoodtopass thebaton.Therewasonlyoneking ofthe Board,butthatpersonis no longer with us. So, what I would like the Board to indulge me with, is to nominate Ms. Jennifer DeVries as our Board Chair, for all the exceptional work that she has done up to this point and the exceptional work that I believe she will continue to do as Board Chair. So that is my motion. Mr. Dale MOVED to appoint Ms. Jennifer DeVries as Chair and Mr. Macheras seconded the motion. Mr. Dale: Do we have any discussion for Ms. Jennifer DeVries to serve as Board Chair? Mr. Rysztogi: Does she want the position? Ms. DeVries: I will take the position. Mr. Rysztogi: Okay. Mr. Dale: The rest of the agenda, I will hand over to Jen. On VOICE VOTE with all in favor appointing Ms. Jennifer DeVries as Chair was approved. Mr. Showe: We still need a motion to approve the resolution as read. 5 November 21, 2024 Viera East CDD Mr. Dale MOVED to approve the election of officers as stated above as evidenced by the adoption of Resolution 2025-01 and Ms. Yelvington seconded the motion. Mr. Dale: Is there any discussion? Hearing none, On VOICE VOTE with all in favor the election of officers as stated above as evidenced by the adoption of Resolution 2025-01 was approved. Mr. Dale: I've been watching all of the County Commission and School Board meetings. They recess and then they all switch around their officers. Mr. Showe: You're more than welcome to. Next is New Business. I don't know if Jim has any. Mr. Moller: As far as new Business, I just have my report. Mr. Macheras: Did we do the minutes? Mr. Showe: Oh, we did not. FOURTH ORDER OF BUSINESS Approval of Minutes oftbe September 26, 2024 Board of Supervisors Meeting Mr. Showe: We have approval of the minutes ofthe September 26,2024 meeting. Ms. DeVries: Are there any comments or discussion on the minutes? Mr. Rysztogi: Yes. At the bottom of Page 43 and top of Page 44, there are some statements that were attributable to me, which are incorrect. I forget who it was, as I read the minutes a while ago. Ms. DeVries: Did it have to do with Facebook? Mr. Rysztogi: Yeah, I think it did. The comments about Facebook. I did not make those comments. Mr. Showe: Yeah, I think that's probably Bill. We will make sure those are incorporated. For the record, Jennifer gave us some comments as well , so we'll incorporate those in the final version. Mr. Rysztogi: Other than that, that's the only correction that I had. 6 November 21,2024 Viera East CDD Ms. DeVries: Mine were just typos. One was the wrong name for the Viera East Golf District Association. You should correct that for the record. Are there any other comments? Hearing none, On MOTION by Mr. Rysztogi seconded by Mr. Macheras with all in favor the Minutes of the September 26, 2024 Board of Supervisors Meeting were approved as amended. Ms. DeVries: Thank you for catching that. Mr. Rysztogi: It was no big deal. FIFTH ORDER OF BUSINESS Organizational Matters A. Administration of Oaths of Office to Newly Elected Supervisors B. Consideration of Resolution 2025-01 Electing Officers This item was discussed. SIXTH ORDER OF BUSINESS New Business There being no comments, the next item followed. SEVENTH ORDER OF BUSINESS Old Business A. Action Items List Mr. Showe: I'll go through the Action Items list quickly, which is under Old Business. Ms. DeVries: Okay. Mr. Showe: I did email the Viera East Golf District Association, which I copied Jim on, informing them that the cost for the Environmental Engineer to monitor the withdrawal of water, was $7,000. Not only would we need the Environmental Engineer, but our engineer would also need to look at it as well as our attorney, drafting the document. So, I gave them an estimate of approximately $10,000, for them to budget and come to an agreement, if they want us to proceed with the withdrawal issue. I have not heard back if they would like to proceed on that. Mr. Dale: Without any guarantee that it would be approved. Mr. Showe: Absolutely. This is just the agreement for us to even start working on it and they would need to pay those costs upfront. So, we have not heard anything else on that. I think Jim and Michelle are still working on some park items. That's all we have for action items. 7 November 21, 2024 Viera East CDD EIGHTH ORDER OF BUSINESS Staff Reports A. General Manager's Report Mr. Moller: I'm going to be quick. I've been out of town this week. I was at a Srixon event over at Streamsong Resort. It was for customer appreciation. Ms . DeVries: What kind of event? Mr. Moller: Srixon. They sell golf balls, golf clubs and golf apparel. It was a customer appreciation event at Streamsong Resort in Southwest Florida. I just got back at about 2:30 p.m. today. So,Ihadn'treally touched basewithalot ofthemanagers. Thefirstthing thatIhave, isan email that Ron sent on the old bench that's located on the lake where the new fountain was going. The bench that we had previously ordered, was about $1,000 to $1,100, depending on the inscription; $620 for the bench itself, 40 letters at $4.75 per letter and $200 for the frame. Ms. DeVries: I drove by it and noticed how sad the bench looks. That's an embarrassment. Mr. Moller: Whatever you guys want the bench to say, just let me know and I'll get it ordered. Ms . DeVries: Okay. I don't know if we want to discuss that during a meeting. Mr. Moller: It could be something that you guys can come up with a couple ideas and email them to me. Ms. DeVries: Okay. Mr. Moller: Put them together and we'll vote on it. Mr. Rysztogi: 1would like to comment about it. When I was taking photos, two people stopped to talk to me. I guess they wanted to see what I was doing. They actually said that they used the bench. So, it is being used. Ms. DeVries: Okay. Mr. Rysztogi: So, that's a comment that I wanted to make. I thought one comment was pretty funny, which was, "It's not that it looks so bad, but it actually stinks. " That I wasn't aware of. Ms. DeVries: That didn't come through on the pictures. Mr. Rysztogi: My recommendation is the exact location of where this old bench is, just replace it in the exact spot. It does have the tree next to it. It makes it appropriate. It will face the 8 November 21, 2024 Viera East CDD future fountain. That's why I took one photo from behind the bench, so you get the view that you would get if you were sitting there. Ms. DeVries: Right. Mr. Rysztogi: I believe it would be directly looking right at the fountain. Mr. Moller: Yeah. I think since we're replacing an existing bench, I don't think we really need to worry about ADA or anything like that, because there's no path leading to the bench. So, I don't think we need to worry about a concrete slab. Ms. DeVries: I didn't think of that. I was thinking since we were replacing an existing bench, it is our responsibility to replace it, since it is our bench that is deteriorating. Mr. Moller: Yeah. We will just replace it. Ms. DeVries: Right. Mr. Moller: Other than that, the bunker project is pretty much finishing up. I'm going to meet with the contractor tomorrow to go over last-minute things, as far as damage that they did and the need to repair it. That's pretty much wrapping up. Ms. DeVries: I saw them out on #18. Mr. Moller: Yeah. They had about four pallets of sod left. I had him coordinate with Wes to figure out where they wanted it. I just told him to leave us one or two pallets for the park. Ms. DeVries: Okay. Mr.Moller:Regardingthefinancials, as ofyesterday,golfrevenue issittingat$104,000. We're roughly about $20,000 ahead of last November. Last November fmished up at $136,000. We should finish between $150,000 and $160,000, if we hold our current trends . We've been averagingover $5,000aday,sothat shouldn'tbeaproblem, evenbeingclosedforThanksgiving. Food and beverage, as of yesterday, is sitting at $49,000. We're running about $11,000 ahead, compared of last November. Last November, they finished at $50,000, so we're only $1,000 away from last November's finish. I'm guessing if the restaurant holds true to trend, they should fmish around $70,000 to $75,000. I did go over some things with Jen and Jamie, as far as percentages, some goals to meet for this year, as far as labor costs. We are trying not to let the labor cost get away from us. That's pretty much going to be our biggest driver. I think we have our cost of goods somewhat under control. We still have a little tweaking to do, but right now our biggest controllable is our labor costs. Kind of touching base, our October numbers weren't 9 November 21,2024 Viera East COD that great. I did notice, which I didn't catch on first draft, on the comparisons year over year, there was an error on last year's. Mr. Dale: Okay. Mr. Moller: I think last year, the restaurant lost $7,500 and she has it at $5,000. Mr. Dale: Okay. Mr. Moller: We did finish behind in October, for golf and food and beverage. However, with the hurricane and the rain, the golf course was closed a total of 10 days and the restaurant was closed for a total of three days. Ms. DeVries: I was wondering how much we were closed. Mr. Moller: When the golf course was open, we were averaging over $5,000 a day. Ms. DeVries: Right. We were flooded out. Mr. Moller: There were two days prior to the hurricane with the pre-rains and then another eight days with the hurricane. Mr. Dale: Does that have a direct impact on the restaurant? Mr. Moller: Yes. There were three days that the restaurant didn't break $1,000, because the golf course was closed. If it wasn't for that Friday and Saturday, it would have been all eight days that the golf course was closed, that the restaurant wouldn't have broken $1,000. Mr. Dale: So, the nightclub saved us. Ms. DeVries: Yeah. Mr. Moller: Yes. Ms. DeVries: The community as a whole saved us. Mr. Moller: But even with the bleak outcome, golf lost $15,000. In the last two years, the golf course lost over $10,000 in October. As far as the maintenance side, I do a lot of early order purchasing,whichkind oframps upthemaintenancealittlebit.Iwillspreadthose costsoverthe year, depending on what I'm purchasing, but October does see a little bit more expense, than some of the other months because of that. The same thing with the restaurant. The restaurant lost $6,800 and last year we lost $75,000. Two years ago, we lost over $15,000. Ms. DeVries: It's trending in the right direction. Mr. Moller: This time ofyear, is not surprising. These are not surplus months. Ms. DeVries: Yeah. It's surprising though, because that's when all the snowbirds start to come back. 10 November 21,2024 Viera East eDD Mr. Moller: Yeah. Ms. DeVries: But we have the hurricanes too. Mr. Moller: This is another reason why a lot of daily fee clubs went to their memberships, to try to bridge that gap and try to get money, so they could finish the rest of the year out financially. That's why they were selling the memberships and were a little flush on cash. August, September and October, were not really good months in the golf industry. Mr. Macheras: Is it that the revenues are down and expenses are high, because I would be curious to know? Mr. Moller: Both. Mr. Macheras: So, revenues are down and expenses are up. Mr. Moller: Yes. Mr. Macheras: Alright. Mr. Dale: Those salaries don't go away. Mr. Macheras: I just thought if it was just expenses, then at least we still have the business coming in, but it sounds like the business is not coming in. Mr. Moller: In our area we get lucky for the most part, but this is kind of like the east coast Florida, peak hurricane season. I know it starts in June, but June and July are usually quiet. Usually August, September, October, is when we've seen a majority of our storms over the last decade or so. Ms. DeVries: Right. Hurricane Milton flooded the golf course. Mr. Moller: Yes. When I meet with Landirr tomorrow, I asked him to give me a quote on raising that cart path behind the 17th tee. By the next Board meeting, I'll have those numbers. Ms. DeVries: Great. Mr. Moller: That was the reason. Because even though we opened the golf course, I think that following Wednesday, we only had nine holes open for three days, because it was flooded. Mr. Dale: IfLandirr is already here, is it going to increase our cost to bring them? Mr. Moller: It shouldn't, with our reputation with Landirr and the amount of work that they have done for us. There would be mobilization charges, but, yeah, it shouldn't. Mr. Dale: I mean, are we talking $10,000, $20,000 or $30,000? Mr. Moller: I have no idea. 11 November 21, 2024 Viera East CDD Mr. Dale: I would like to have a rough idea. Where I'm going with it, is I hate the idea of waiting. Mr. Moller: Like I said, I'm meeting with him tomorrow. I can send it to Jason and Jason can forward it to you guys. This way we will know what the cost is and then we can go from there. Mr. Dale: But then we have to wait another month. Mr.Moller:Ireally hate itdo itthistime ofyear. Mr. Dale: Alright. Mr. Showe: So, there you go. Mr. Moller: We would block that whole access. Mr. Dale: I get what you're saying. You're saying you would prefer to wait until the Summer. Mr. Moller: I would like to coordinate it during the Summer, when we're closed on the back 9. Mr. Dale: Alright. Yeah, that makes sense. I do have a request of GMD, though, with the financials. I emailed you and you got everything fixed right away, which I appreciate, but it seems that last page, the summary page, is if we have like another set of eyes look at it before we publicly put that out? I know this is a special Board request, but this is our little cheat sheet. I'm talking about the very last page on the financials. Sometimes that does not match up to the remainder of the report and it gets us in trouble sometimes. Mr. Showe: Yes. Mr. Dale: Thank you. Mr. Moller: I'm pretty much done. The last thing is just on Mr. Kenney's presentation. I like the idea of the mirrors, not only for the Woodside Park path, but we do have other trails in the District that could probably use some directional mirrors on some tight curves. Ms. DeVries: There was somewhere else that where we put them. Mr. LeBrun: We have a few in the District. Ms. DeVries: Yeah. Mr. Moller: It wouldn't be a bad idea, so I'll get with the CDD maintenance guys. Mr. Macheras: They work very well. 12 November 21,2024 Viera East eDD Mr. Moller: Yeah. We will see if we can come up with some areas, not only in Woodside Park, but on some of our other trails. We can put up a couple. They're pretty inexpensive. Ms. DeVries: Okay. Mr. Moller: Other than that. Are there any questions? Ms. DeVries: You addressed mine. B. District Manager's Report There being no comments, the next item followed. C. Lifestyle/Marketing Report D. Restaurant Report Ms. DeVries: We don't have Michelle for the Lifestyle/Marketing and Restaurant Reports. Mr. Dale: I have been given a paragraph to read. Ms. DeVries: Oh, okay. Mr. Dale: I could play the voicemail, but Michelle barely has any voice and still has bronchitis. But I did ask her to prepare something for tonight. Ms. DeVries: Sure, absolutely. Mr. Dale: She said that Brevard Cares is using Woodside Park on December 8th for a commercial event to provide services and a toy drive for the holidays. This also includes the Facebook Just for Moms group, who is participating. There will be an arts and crafts fair at the December Farmers Market, with music and games for the kids. She says she is applying for a music grant up to $5,000 for Woodside Park, through Music Movement, who has a music therapy grant and instrument donation grant centered around autism. Since there were children in the area that were autistic, she was trying to see if she could get one. Jen's night on the patio this past Saturday, was a hit. Did we have rough numbers? Mr. Moller: The entire day was about $4,700 and after 5:00 p.m., we made $2,400. Ms. DeVries: It was crowded. Mr. Dale: We made $7,000 that day. Mr. Moller: No. The entire day, we made $4,700. Mr. Dale: That was because of our singer. Mr. Moller: Yes. 13 November 21,2024 Viera East CDD Mr. Dale: Okay. Interesting. She was booked through February with new artists. On December 21st, there would be singers singing Christmas music and we are starting a salsa dance class in December on Tuesday nights starting at 6:00 p.m., in the hallways at the entrance. It will be twice a month and they will see how that goes. Michelle also regrets that she was not able to join us tonight and wishes you the best in your new role. Ms. DeVries: Thank you, Rob. Thank Michelle, too. I have something for her and if she was here, I'd give it to her. I serendipitously met up with Touch of Gray, which has a sign at our park. They were interested in maybe bringing the rescue dogs to the Fanners Market or some event where there were rescue dogs. Mr. Dale: Love it. Ms. Yelvington: I think that's awesome. Mr. Dale: Its brilliant. I love it. Ms. DeVries: I mentioned to them that we could work them into an event. I have her contact information. Mr. Dale: I do know that our policy is that we don't charge nonprofits for a booth at the Farmers Market. Ms. DeVries: Okay. Ms. Yelvington: I didn't know that. That's good. Ms. DeVries: I didn't know that either. Mr. Dale: Well, they have to provide their own stuff. We don't provide anything. Ms. Yelvington: Right. Mr. Dale: Yeah, that would be absolutely wonderful. Mr. Macheras: Who is the group? Ms. DeVries: Touch of Gray. They rescue older dogs and try to find them homes. Mr. Macheras: Are they in Brevard? Ms. DeVries: Yeah. They have a sign up at our dog park. Mr. Macheras: Very cool. Mr. Dale: I love that. Ms. DeVries: I do, too. I was telling her that I thought that they have a great mission, because there are so many older dogs that unfortunately have owners that pass away or whatever and they help find homes for them. 14 November 21, 2024 Viera East CDD Ms. Yelvington: I love that. Ms. DeVries: Me too. Do we have anything further on the restaurant? Mr. Moller: I don't have anything on the restaurant, but on December 14th, we have our 30th anniversary event. We're offering $30 greens fees all day long. From 10:00 a.m. to 4:00 p.m., we'll have a long drive competition and a little putting competition. Anyone that purchases a loyalty program that day, will be entered into a drawing to win one of our coupon books, which is worth $600 in rounds. So, we should get quite a bit of royalties there. Srixon will have a fitting tent and we're going to offer 30% off of all custom fittings. We have a buy two, get one free dozen golf ball promotion. On the restaurant side, we're going to make some pulled pork sandwiches and offer some other specials that we can sell for $3 each. We'll have some drink specials. I know Jen has reached out to a couple of our purveyors. We are going to have a tent and offer some free Cheeto samples, things like that. So, it should be a pretty festive event. Mr. Dale: We have Music on the Patio that night, with one of our wonderful singers. Ms. DeVries: Remind me what day that is. Mr. Moller: Saturday, December 14th• Ms. DeVries: Alright. Mr. Moller: We'll have another meeting before that and I'll give you more information. Ms. DeVries: Okay. I put it on my calendar. Mr. Moller: As far as the long drive and the putting, we will have age brackets, but from 10:00 p.m. to 4:00 p.m., anyone can come, put their name in the drawing and then we'll just break it 18 and under, to keep it fair. I think it's from 18 to 55 and then 55 and older. Ms. DeVries: Okay. Mr. Moller: The putting is one size fits all. A 12-year-old can play just as well as an adult. Ms. DeVries: Okay. Alright. Is that it? Mr. Moller: That's it for me. Mr. Macheras: I have a couple questions. For restaurant and golf, we had no more expense makeup going on. Correct? Mr. Dale: Correct. Mr. Macheras: Okay. Are the coolers all in place? Mr. Moller: Yes. 15 November 21, 2024 Viera East CDD Mr. Macheras: Alright. 1 know we have the pull-down door too, which is a great idea, but how are we on our inventories? Are we on some kind of a system now, as far as weekly or monthly? Mr. Moller: Yeah, we're still doing the monthly inventory on Excel spreadsheets, but we incorporated the extra chef. We're still kind of building that. They're definitely a complete inventory. Mr. Macheras: There's a cycle. Mr. Moller: Yes. Mr. Macheras: Okay. The last thing that I had, you mentioned labor, which we all know is the number one expense. Do we watch overtime? You really can't control if everybody is working their schedule, but overtime or part-time, when it's slow, what are we looking at since that is the biggest expense? Mr. Moller: That's the conversations I've had with the food and beverage management. It's not necessarily the front of the house, because their hourlies are so low. It's actually the back of the house. Mr. Macheras: Okay. Mr. Moller: We just need to better schedule the employees to where we know the volume times and non-volume times. Do we need three people? Can we get by with two? Mr. Macheras: Right. Mr. Moller: Things like that. If you're first in and it dies off earlier than we thought and you're scheduled to 8:00 p.m., but it's dead at 6:00 p.m., then you leave at 6:00 p.m. They just need a better system. Mr. Macheras: Right. You have Toast, that can generate printouts, that we can give them, showing sales by hour and customer counts. Because if you have a table of two that's just getting soup, that's still going to keep them busy whether they're getting steaks. Just something that we can show our managers. Mr. Moller: Toast is only as good as the data that's input into it. So, for servers, basically just saying that this is a table, I don't know if it's a table of six or a table of four. A table of four could order six entrees or a table of six could order two entrees. It's up to them to input to toast that it is a table of six or four, etc. 16 November 21,2024 Viera East CDD Mr. Macheras: Yeah. There are some things that you can't control and I would think if a person gets off at 8:00 p.m. and it's busy, they might be happy to get that extra hour. So, I know that it's kind of a give and take, but I would just caution as far as overtime and stuff like that that, there should be some accountability. I've experienced where everybody stays a little bit longer and then all of a sudden, on Friday everybody wants to go home, because they don't get overtime. So, I just want to make sure we're not getting ourselves in a bind and they're monitoring that daily, because that's the number one expense for most businesses. Mr. Moller: Yeah. Mr. Dale: Have we reaffirmed and expressed our hours to staff? Mr. Moller: I have not. I haven't had time. Mr. Dale: I understand. That's on the list? Mr. Moller: Yeah. Ms. DeVries: Does anyone else have any questions? Mr. Rysztogi: Did you get rid of the old freezers? Mr. Moller: Not yet. They're not quite worth what we thought. Jamie is going put them on Facebook Marketplace, to see if we have any takers and if not, we'll probably just scrap them. Ms. Yelvington: Wow. Mr. Dale: Lamar wanted one. Mr. Moller: After they cleaned it out, I don't think anyone wants it. Mr. Dale: You know what, it served us well for two years and we got them for a song. Mr. Moller: Yeah, the organization and the new walk-ins, are light years ofwhat we had. Ms. DeVries: Good to know. Are there any other questions or comments on Jim's reports? Mr. Macheras: I'm good. EIGHTH ORDER OF BUSINESS Treasurer's Report A. Approval of Check Register Ms. DeVries: I guess now we on the Treasurer's Report. Mr. Showe: Yeah. As part of your agenda, we have your Check Register Summary. We can take any questions or comments or a motion to approve the Check Register as presented. Mr. Dale: I have a few. The first one that I had a question on, we had a starter issue and paid $4,300 to Ring Power. 17 November 21,2024 Viera East CDD Mr. Moller: Yes, that was for one of the CDD tractors. Mr. Dale: Okay, so there were repairs of $4,300. I had two others. We spent $2,200 in golf balls. I know we've talked about this extensively, but is that our annual golf ball purchase? Mr. Moller: It might be a six-month purchase. I know we also have range balls, but if I knew exactly what invoice you're talking about, it could be just the six months early order where we save 10%. Mr. Dale: I guess where I'm going with that one, is it kind of feeds into our previous discussions about people taking golf balls home. Mr. Moller: Right. Ms. DeVries: Are we still seeing that with people taking the range balls off the range or have we nipped that in the butt? Mr. Moller: No more than any other golf course. Ms. DeVries: Okay. Mr. Moller: I'll leave it at that. Ms. DeVries: Okay. Mr. Moller: Again, I just played Streamsong's golf course this week and in some of the wet areas, there were a lot of range balls. They charge $380 a round and people are still stealing range balls. Mr. Dale: I believe we have signs up. Mr. Moller: Yes. Ms. DeVries: I'm talking about the balls that are sold in the pro shop. Mr. Moller: The resale balls. Mr. Dale: Alright. There was one other $2,000 one, that I saw. Ms. Yelvington: There is a security cost of $5,600 somewhere. Mr. Dale: I saw that one. Ms. Yelvington: Did we put in new security cameras or something? Mr. Moller: That was the electrical for the coolers. Ms. Yelvington: Oh. Mr. Moller: That's just the name of the company. Ms. Yelvington: Oh, okay. 18 November 21, 2024 Viera East CDD Mr. Dale: Thank you, Denise. That was one of mine, too. For the Prestwick Group, we paid almost $1,800 for a custom sign. Mr. Moller: That was for The Viera Triangle. Ms. Yelvington: Oh. Mr. Dale: So, we've already ordered it? Mr. Moller: Yes. Mr. Dale: Is that the one with the logo? Mr. Moller: No logo is involved with this sign. This is just the placard that goes on the 5th tee that says, "You have now entered The Viera Triangle" and has the three holes. Mr. Dale: Gotcha. I just wondered what that sign was for. Alright, I'm good. Ms. DeVries: Are there any other questions on the Check Register? Mr. Macheras: No. Ms. Yelvington: I have one more question. The mower that was purchased, was that because we had one that died? Mr. Moller: Yes. Actually, we're looking into replacing the motor, so we have a spare as well. Ms. Yelvington: Okay. Good. What's the life on those things? Mr. Moller: Eight to 10 years. If we have two, it would be more like 10 years. It's just that that Z-tum mower is shared between the CDO and the golf course. It's being used double duty, as we only had the one. Ms. Yelvington: How long did that last one last us? Did it make it eight to 10 years? Mr. Moller: Probably around eight years. I know it was here before I started. Ms. Yelvington: Okay. Mr. Dale: Wow. Ms. Yelvington: That's all of my questions. Mr. Dale MOVED to approve the Check Register for October 18, 2024 through November 14, 2024 in the amount of $243,558.56 and Mr. Macheras seconded the motion. Ms. DeVries: Is there any discussion? Hearing none, 19 November 21,2024 Viera East CDD On VOICE VOTE with all in favor the Check Register for October 18, 2024 through November 14, 2024 in the amount of $243,558.56 was approved. B. Balance Sheet and Income Statements Mr. Showe: The Balance Sheet and Income Statement for October 31, 2024, are in your agenda package. It is only for one month, so it's a little hard, obviously, to look at trends. But we'll start seeing some more as we get next month's financials. I think Jim is on top of all the financials. That's all we have on our end. TENTH ORDER OF BUSINESS Supervisor's Requests Ms. DeVries: Okay. Supervisor's Request. Bill? Mr. Macheras: Should we go to the sidewalk discussion? Mr. Dale: That was going to be one of mine. Ms. DeVries: Yes, let's do that. Mr. Macheras: We can wait for Mr. Dale's Supervisor's Request. Mr. Dale: No, let's do it now. Ms. DeVries: Let's do the sidewalk discussion. Mr. Macheras: So, from my point, I agree 100%. It's a problem throughout the community. I am 99% sure that we tried to find it online and couldn't. I thought there was something that the Brevard County Sheriffs Department put out. Again, we all know it's low on the totem pole as far as somebody driving around. I took a walk today, which I don't do too often and it seems to have subsided. But anyway, as far as golf carts and sharing, I thought if there was an 8 or lO-foot width of the sidewalk, a golf cart could not be on it, if it was less than that. We don't have any ofthose sidewalks in our community. Mr. Kenny: I think it's six feet. Mr. Macheras: Yeah. I think it's 8 or 10-feet, but the point is, I certainly agree with putting stuff up. The sad thing is, if people go around those, we don't have the authority to enforce it and it's real low on the totem pole. God forbid accidents have already happened and they'r.e going to continue. Luckily we're not going over the overpass anymore and all that kind of stuffthatweusedtodealwith.Thesadthing is,though,it'sgoingtooccurandwecan'tenforce it, but whatever we can do. They're not allowed, in my opinion, anywhere. I don't know of any 20 November 21,2024 Viera East CDD sidewalk that's 8-foot wide. If you go onto Clubhouse Drive, into Bennington and back to Clubhouse Park, there's one wide sidewalk on one side and one skinny one. That's still not 8-feet, but at the end of the day, it's unenforceable. That is low on the totem pole, but yeah, they're not supposed to be on there. Whether they think they are because it's private property, I don't know. I don't want to get too far in the legal weeds, but I'm pretty sure they shouldn't be back there. Mr. Kenney: These trails down here, you can go by them. Ms. Yelvington: The one that's in Herron's Landing, didn't the HOA put those in? Mr. Dale: Yes, we did that about three years ago. The CDD put the bollards up. The reason we did that, is we viewed that as a cut through that a lot of golfers were using, to go to the golf course. So, we put the mirrors up and viewed that separate from a trail issue. I've almost been taken out several times by golf carts. Believe me, I get it. On Murrell Road, back when I used to have my pup, we would go for walks. One time I smacked a golf cart, because they were disrespectful, but with that being said, I'm conflicted on this issue. I'm a little tom. Where I'm tom is, the difference between where we're talking about with this trail, is exactly that. It is a trail, that has been advertised all over Viera East. It's in anything the Viera Company has, in terms of an advertisement for Viera Trails. Tt's actually absolutely beautiful. You go back in there and forget that you're in Viera. It's wonderful. Mr. Kenney is right. The drop offs there are horrid. We could go in and fix that, for $100,000, because it just goes on for a long ways, with the drop offs and stuff like that. The flip side of that is, we have many residents and I'm not picking on Mr. Kenney for this, because we do have the dog park and the kid park, and everything is open to the entire community, but Ido want to point out Mr. Kenney is not a Viera East resident. That does play into it a little bit too, but we have a lot of Viera East residents that utilize that trail. The tougher part of it is, it is so pretty if you use that and we have a lot of handicapped residents. If you do not have golf cart access, you're not going to get to utilize that trail if you are handicapped. So, we're kind of in a Catch-22, where I agree with them. I have seenpeoplewithgolfcarts.Usually, 80% ofthepeoplearerespectful. Mr.Kenneyraninto ajerk and I've run into him too. I agree that the mirrors are a great idea. I don't know that I necessarily like the idea of shutting the trail off to golf carts, but I do agree with Bill. We're not going to post guards on the trail or anything. It's not enforceable; however, there is a rule that we've utilized in the past, with a lot of people, with regard to the golf course, with coolers and golf balls. Mr. Dave Bedwell said it so succinctly and so beautifully a couple years ago, if you put up a sign, 21 November 21,2024 Viera East CDD telling people what to do, 90% of people, are going to listen. They're going to be law abiding, decent people. It's those 10% of the people, whether we have bollards up because that area is so expansive, you're not going to be able to block the whole thing off and I'm not sure I'd want to, to begin with. But at a minimum, I can see the need for some additional signage with the posted speed limits. I would think priority is to pedestrians and bike riders and then golf carts. So, if you're in a cart, get the heck off of the trail. Mr. Macheras: I see where you're coming from, but I struggle with convenience over safety, as there are other ways to get to the park. Mr. Kenney: My philosophy is you have two trails here and one trail there. Let's make them the same. Mr. Macheras: Usually, things are painted on the sidewalk. Sometimes they'll say, "Carts Yield to Pedestrians " or something like that. I'm like you, it's the 80/20 rule, where we spend 80%ofourtimewith20% ofthepeople.It'sthe peoplethatarenotmakingtheright decisions. Mr. Dale: Correct. Mr. Macheras: So, for now, we can put up some mirrors and come up with something else. I guess the thing that is frustrating, I don't mind somebody going by and saying, "I'm not getting offthe sidewalk " It's just like if I'm walking my dog and you're coming toward me, I'm going around you. Mr. Dale: Right. Mr. Macheras: That's my responsibility. Mr. Dale: Right. Mr. Macheras: There's a pecking order. Mr. Dale: Right. Mr. Macheras: Golf carts are at the bottom. Mr. Dale: Right. Mr. Macheras: So, if you're on a path that you shouldn't be on, find your way around or tum around. I'm not getting off of the path. I can share it with you. If you don't fit, it means you don't belong there, just like I can share it. But ifI had a dog, it's my responsibility to get my dog out of your way, whether my dog licks you to death or not, it doesn't matter. Mr. Dale: Yep. 22 November 21,2024 Viera East CDD Mr. Macheras: So, for the time being, possibly, we put some things up, like some mirrors or a sign or painting. I'm sure Jim can figure it out. I've seen them as you're walking carts. Just see if more people listen to that. Mr. Dale: Also, we brought up a good point about lights on our vehicle. Ours are street legal, right? Ms. DeVries: Yeah, they're street legal. Mr. Dale: So, they have lights on them. Mr. Moller: Yeah. Mr. Dale: We need to be utilizing those lights. Mr. Moller: The guys need to be turning on their headlights. But I also bought little flasher globes, for them to use when they are in safety areas. Mr. Macheras: That will probably be good because it's up high and their headlights are down lower. Ms. DeVries: Right. Mr. Moller: I can easily address CDD maintenance staff, but I can't do anything for the guy in the white cart. Ms. DeVries: Yeah. Mr. Moller: Other than some mirrors and some signs. Mr. Macheras: My philosophy would be to do the least expensive thing, having No Motorized Vehicle signs, period. Ms. Yelvington: Can I make a comment? Mr. Rysztogi: I would like to make a comment too. Ms. DeVries: Me too. Ms. Yelvington: My husband is an avid cyclist and I can picture him in this room. I know exactly how he would feel about this. But we are also avid golf carters with our kids on a daily basis. One of our favorite things to do in Viera, is ride those trails on our golf cart. So, it's really disappointing, when they're barricaded off, because it's a lovely place to get away from cars. The dangerous thing, is my golf cart goes 18 mph. If! hit a bike, they're in big trouble. Mr. Dale: Right. 23 November 21,2024 Viera East CDD Ms. Yelvington: So, I think it's important to put signs up that say, Vehicles Must Be at a Slow Speed, even though we can't enforce it. We have to say something about being respectful to the pedestrians and the bikes on the path and maintaining a slow speed or something like that. Mr. Dale: Right of way. Ms. Yelvington : Yeah. Sometimes, in all fairness, we want to get out of the way, but if it's a drop off, the golf cart can't go either. So, we have to learn how to coexist in Viera, because we have a huge golf carting population, in addition to the nature lovers walking and biking too. Ms. DeVries: Right. There are a lot of residents that say Viera is advertised as a golf cart friendly community. Ms. Yelvington: Yes. We have a lot of them. My kids aren't typically driving my golf cart, but many kids are and we know they're not respectful and they're not necessarily maintaining all of the rules. Ms. DeVries: There are all sorts of newspaper articles about that. Ms. Yelvington: Yes. I think I notice all the time, the trails that have the mirrors and the trails that don't. So, I think that's certainly an easy a step in the right direction. Ms. DeVries: Right. Ms. Yelvington: We can put sign age up. I know the trail by Clubhouse Park, is golf cart friendly, but there is signage. Ms. DeVries: I have a couple of questions. Mr. Macheras: It's not as curvy. Ms. Yelvington: It has a few turns that are frightening without mirrors. Ms. DeVries: I only vaguely remember the meeting where we decided to put the bollards up, on the one trail. Mr. Dale: Yeah. That was three or four years ago. Ms. DeVries: I'm trying to remember the rationale for that. Mr. Dale: We had golfers that were using it as a cut through, and they were doing exactly what Mr. Kenny is talking about. We had residents that were pedestrians. It's not really a trail. Like I said, it's a cut through from the Villages of Viera East to Herron's Landing. Ms. DeVries: This is a trail. Mr. Dale: This is a trail. Ms. DeVries: Okay. 24 November 21,2024 Viera East eDD Mr. Macheras: Those, I think, kind of go out of where a lot of residents are. Ms. DeVries: Right. Mr. Dale: Exactly. Mr. Macheras: So, we're going through people's yards. Ms. Yelvington: We weren't going through anybody's yards. We were on the trail. Mr. Macheras: No, but I mean, a lot of people are going around those. But I think that's a little different, because those trails come out into neighborhoods and people are cutting through somebody's front yard, even from the sidewalk. Ms. Yelvington: That's true. Mr. Dale: It was some ofthat too. Ms. DeVries: Well, it comes out in Hammock Trace where Ron lives. Right? Only one end comes out in a neighborhood. Mr. Rysztogi: I live in Hammock Trace and I have a golf cart. I'm 77 plus years old and I love that little trail. I go super, super slow, because I want to enjoy the nature. I'm not in a hurry to get somewhere, but if I cannot drive my golf cart at 2 mph on a trail. I can't ride a bike at my age, I would fall off and I'll be like in a cartoon thing. I can't walk that distance. I'm unable to walk to the park. Mr. Dale: Right. Mr. Rysztogi: At my age, in my condition, the only way I can get there and enjoy the trip, is by my golf cart at 2 mph. So, for me, to ban that, I would not be in favor of it. Living in Hammock Trace, it's convenient for me and I would really hate to lose that ability as a golf cart friendly community. That means I can't use that trail and that's basically what would happen. I'm completely erased. Ms. Yelvington: We were really sad when they put it up barricades in Herons Landing, because that was a lovely trail to go through. We would see gopher tortoises; we would see all kinds of nice wildlife and then it got barricaded. So, there is more than one way to enjoy nature and I think we have to somehow find a way of striking a medium, because it's everywhere. The golf carts are here and they are here to stay, so we have to find a balancing act. Mr. Macheras: When I moved her in 2001, it was not called a golf cart community. Mr. Dale: No. 25 November 21,2024 Viera East CDD Mr. Macheras: The point that I want to make is, if The Viera Company thought that it should be a golf cart community, they should have built the sidewalks, so that everyone could use it. Ms. Yelvington: Correct. Mr. Macheras: So, that's what we're stuck with. Mr. Dale: We're stuck with people using golf carts and our infrastructure isn't built for that. Mr. Dale: You're just started a 500 post Facebook argument. I see this every three months on Facebook. Mr. Macheras: It's here and we have to live with it. Mr. Dale: Yes. I've been here since 1996 and trust me, when it started, it was not billed as a golf cart community. However, I do understand where some of the residents are coming from on the west side, because the west side has been billed as a golf cart community. I love the way that everybody that you put it as golf cart friendly. That's kind of how it developed, but we were not designed as a golf cart community. With that said, if you go on and you check out all the county regulations and all that kind of stuff, there is nothing that makes the golf carts illegal on the sidewalks in Viera East. I remember the days when I used to see more rollerbladers than I saw golf carts on the sidewalks in Viera East. Ms. DeVries: That was the 90s. Mr. Dale: It was the late 90s. Mr. Rysztogi: We should set a speed limit Mr. Dale: That's my question. Ifwe were to do that, what is a reasonable speed on a golf cart? Ms. Yelvington: What is the max speed on those golf carts? On the golf course, they are slow. Mr. Moller: It's maybe 10 or 12 mph. Mr. Showe: I think that's fair. You're on a trail. Mr. Moller: That's still a pretty good clip. Mr. Dale: I'm thinking 5 mph. Ms. Yelvington: Yeah, 5 mph, seems slow. Mr.Kenney:It'sanature trail. Most ofthem take itlikeahighway. It istoenjoy nature. 26 November 21,2024 Viera East CDD Ms. DeVries: Right. And add the mirrors to take it like a highway. Ms. DeVries: Right. Mr. Kenney: Five mph is fine. At least it's available, to get from Point A to Point B, in a nice, comfortable, friendly way without going out on Murrell Road. Ms. DeVries: Right. At 5 mph, though, you go faster than that on the bike. Mr. Kenney: Six is about the slowest that I can go. Ms. DeVries: Right. Mr. Kenney: And I'm on a flat tire bike. Ms. DeVries: Right. So, maybe it is a little more. Maybe it is 10 mph, but that is the max. Mr. Kenney: My request is that we have two trails over here. Let's make the trails all the same. Mr. Dale: We're in the business part of the meeting now. I make a motion that we include lights on all CDD vehicles, as they're going through those trails, mirrors, posted signs that would make the maximum speed, 5 mph, on those trails. Mr. Kenney: Motorized vehicles. Mr. Dale: I'm making a motion and then everybody can adjust it as sees fit. I'm proposing 5 mph. On the signs, I would also like, the pecking order is as brief as we can put it. The priority goes to pedestrians, then bicycle riders and then golf carts and have that on posted signs at three, maybe four intervals, because I know there's different access points, so we would probably need at least four signs posted on that trail. Ms. DeVries: I think the pecking order is a little complicated, maybe more than it needs to be. Mr. Showe: Procedurally, we would need a second and then we can open it up for discussion and you can amend the motion. Ms. DeVries: Oh, I see. Mr. Dale MOVED to install lights on all CDD vehicles, mirrors,' posted signs for a maximum speed of 5 mph on all trails and signage and Mr. Macheras seconded the motion. Mr. Showe: Now we can open it up for any Board discussion on the motion. 27 November 21. 2024 Viera East CDD Ms. DeVries: Got it. Okay. First of all, 1 bike as well. I haven't biked in a while, but generally speaking and maybe you can correct me if I'm wrong, but if I'm biking and 1 see a pedestrian on my left, 1 would make some sort of noise, making sure that they see me. Hopefully they don't have their headphones in, but I don't see that as a problem. So, I don't know if we need to have the pecking order. I would think that golf carts would yield to others. Ms. Yelvington: Right. 1wasthinkingthesamething. Itneeds tojust beclearandbigand bold, because golf carts are cruising on by these signs. So, it needs to just say, GolfCarts Must Maintain Slow Speed and Yield to All Others. Mr. Dale: The reason I included bicycles, is I've almost been clipped by bicycles, too. You get people whipping through there. I get that Mr. Kenney is a little slower and respectful, but not everybody is. So that's why I came up with the pecking order suggestion. Ms. DeVries: Okay. Mr. Macheras: I like the suggestion and I agree with it, but I think in this scenario, since we're mainly just talking about golf carts, we need something. Ms. DeVries: Less is more. Mr. Macheras: Yeah. Ms. Yelvington: Less is more. Because I can see some of these signs as we're driving around and you're like, "What does that say? Are we allowed or are we not allowed?" Ms. DeVries: Right. Ms. Yelvington: Because it's so small and there is just a bunch of little words. We need it to be easily read. Ms. DeVries: Right. It should say, GolfCarts Yield to AllOthers or something like that. Mr. Macheras: Then you have these gas-powered vehicles that are on the streets in our neighborhoods. They're going faster than the speed limit. So, I don't know what the speed limit should be. Mr. Dale: Have the signs say, Golf Carts Must Yield. Mr. Moller: Motorized Vehicles on Shared Use Path Must Yield Right of Way to Pedestrians and Bicyclists. Ms. Yelvington: That's too much. You need a picture of a golf cart. Mr. Moller: It's a sign in another ROA. 28 November 21,2024 Viera East CDD Mr. Dale: The only reason why I'm concerned about motorized vehicles, is there are those that will say, "Well, mine's an electric golfcart. " Ms. Yelvington: That's exactly what we say, "We're not motorized. " Mr. Dale: It doesn't pertain to us. Mr. Kenney: Its electrical. Mr. Dale: I get it. I don't want to get into a debate. I'm just telling you what people think when they see that. They say, "Mine is not a combustion engine, so therefore 1 don't have to ... " Ms. Yelvington: Right. Mr. Dale: I would specifically state, golf carts. Ms. DeVries: Yes, golf carts. Mr. Kenney: You guys have been great. You're fantastic. Ms. Yelvington: Thank you. We want to look out for our residents. Ms. DeVries: Yeah. The reluctance I have with the five miles an hour, is the bikes go faster than that. Mr. Dale: So how has my motion been amended? Mr. Showe: Let's just go through it. You've got installing lights on CDD vehicles. Is there any discussion on that? Are we good with that? Ms. DeVries: We're good with that. Mr. Dale: Mirrors. Mr. Showe: Any issues on mirrors? Ms. DeVries: No issues on mirrors. Mr. Showe: So, the signage, what is the consensus on the mph and does it only apply to golf, to motorized vehicles? Ms. Yelvington: Can we have a sign that just shows a picture of a golf cart and says 5 mph? Mr. Kenney: A couple days ago on this trail over here, I had some motorized bicycles passing me doing about 20 mph. Mr. Dale: Yeah, that's part of why I came up with the pecking order. Ms. DeVries: Yeah, you could say 10 mph and that way the speed of traffic basically matches. You can't even hardly hold the bike up at 5 mph or the electric bike up. Mr. Dale: 10 miles an hour is almost a sprint. 29 November 21, 2024 Viera East CDD Ms. De Vries: Okay, if you think that's too much. Mr. Dale: That's why I say 5 mph. Ms. DeVries: Okay. Mr. Kenney: If you say 5 mph, people do 10 mph. Ms. DeVries: Alright, fine, 5 mph. Mr. Kenney: On the highway, do people do 55 mph? Ms. DeVries: No. Okay. Mr. Dale: It's only on that trail. If they want to whip down Murrell Road, fine. Mr. Showe: So, then we've got the speed limit down. Now we're just on the yielding pecking order discussion. Ms. De Vries: Right. So, we were saying golf carts yield to all others. Mr. Dale: I'm good with that. Mr. Rysztogi: I'm good with that. Ms. Yelvington: I'm good with that, too. On VOICE VOTE with all in favor install lights on all CDD vehicles, mirrors, posted signs for a maximum speed of 5 mph on all trails and signage stating that golf carts must yield to all others was approved. Mr. Kenney: I'm a retired industrial chemist and a retired Professor of Chemistry. I have a bicycle and kayak racer. I probably do those trails at least 100 times a year for the past seven years. The trails are beautiful, really beautiful. Mr. Dale: See how easy that was. Ms. Yelvington: My husband is a chemical engineer and an avid bicyclist. I guess people that like chemistry, like biking. Mr._pp.le: Thank you, Mr. Kenney. I appreciate it. Ms.Yelvington: Thank you for coming. I feel for you. There have been a few times I wanted to whack somebody, too. Mr. Kenney: I encounter the maintenance vehicle once a year and then this other guy the last day. I always thought that golf carts were not allowed on these trails, but he said that they 30 November 21,2024 Viera East CDD were. There are so many sharp turns in there, I don't want to come head-to-head with one of them. I would like to thank everyone so very much. Have a great holiday! Ms. DeVries: You too. Mr. Dale: Come join us at the Hook & Eagle and Music on the Patio on Saturday night. Ms. DeVries: We are still on Supervisor's Requests. Bill, do you have anything Mr. Macheras: I have a couple quick things. First, I do want to recognize, since we have several of the high school students that live in Viera East, that the Viera High School Boys Golf Team are 3A state champions. I believe I read it's the first state championship at Viera High School for boys, so just wanted to acknowledge hats off to the boys golf team at Viera High School. Jason, if you could, I was going to take this ethics class a couple weeks ago, but I had to reschedule. Can you just send us that link? Mr. Showe: Yes. I'll just send one email to everybody. Ms. DeVries: Yeah. Mr. Showe: If you've already taken it, you're good. If not, it will give you the links. Mr. Macheras: I saw the video of Saturday night and how busy it was at the restaurant. I reached out to Jim, just to make sure that I understood correctly. The question I have is and we know how well marketing is going and bringing in the Woodland Park monthly market, etc., do we still call them Profit and Loss (P&L) statements? Ms. DeVries: Yeah. Mr. Macheras: What do we match up the expense of marketing, compared to what it brings in? Like, for instance, should the funds that we pay for karaoke and the music, go on the restaurants P&L, because that's an expense that we spend. because we want to drive funds from the restaurant. So, what offsets that? I think you said it's in the marketing or operational budget, but we don't have anything to offset that, so that we as a Board of residents know. I'm just cunous. Ms. DeVries: I agree with you on that. We used to have the marketing budget with all the different things that the marketing budget was helping. Mr.~acheras: C>kay. Ms. DeVries: Then it was difficult to manage it. Michelle manages the marketing budget. Mr. Macheras: Right. Ms. DeVries: So, what we did was, we put her whole budget in one place. 31 November 21,2024 Viera East CDD Mr. Dale: Right. Well, there's more to it also. Ms. DeVries: Yeah. Mr. Dale: In that it includes the karaoke and Music on the Patio previous. I can't remember when we did it, but the gist of it was, we viewed that not just as a restaurant issue, but an amenity to the community, especially Music on the Patio. I believe that was this Board, maybewiththeexception ofDenise. Wewereonlydoingitonceamonthandwewerelike,''No, we think that's very nice for the community." So, the way the Board in the past has viewed it, was it was an amenity for the entire community. Yes, the restaurant benefits from it, but we kind of viewed it as no different than if we were to do a Farmers Market or an event in the park or something like that. That's not a profit issue. Mr. Macheras: Right. We have a park and we want recreational. Yes, I get that 100%. Mr. Dale : Right. Mr. Macheras: But like I said, as I saw the crowd that was there, I was like, "Man, this is great. " I just got my mind on a Saturday, watching college football. Mr. Dale: Well, the second part of what you're hitting on, I do agree with. You're talking about how we look and see if it is profitable. Mr. Macheras: Right. Mr. Dale: Which is what Michelle and Jim have been doing every Saturday . They're looking and seeing the numbers. Jim was able to say the numbers after 5:00 p.m., earlier in the meeting. He said it was $2,600; I think it was. Ms. DeVries: I think it was $2,400. Mr. Dale: $2,400. He knew exactly what the numbers were after 5:00 p.m., so we're able to compare that to our expenses and see if it is making us money. Mr. Macheras: Right. Mr. Dale: The overall gist of it is, yes. Really what saved us during the hurricane, was the Friday and the Saturdays. Mr. Macheras: I know we talked about this before, but I think, because marketing and you all did such a great job with starting that up as soon as we took over the restaurant, I know we tried to look at data before the music and there really isn't any there because we started it, if I'm correct, pretty quickly. So, we don't know, unless we did it every other week, what we would 32 November 21,2024 Viera East CDD do. I agree with you, there's going to be certain things in marketing that is just not how much did we make. Mr. Dale: Right. Mr. Macheras: It's what we offer the community. I guess unless we look on a Saturday and see two people dancing, then we might start thinking, "Hey, okay, wait a second" Ms. DeVries: Yeah. Mr. Macheras: But again, it was just something that popped up as any other vendor that we had. Where do we reach a point? That's all? Mr. Moller: Yeah, I actually have a spreadsheet from about a year ago. I'll email it to Jason and can share it with you guys. Its older data, but it was back when we weren't doing it very often. Mr. Macheras: Okay. Mr. Moller: It compared a Saturday night with music and a Saturday night without. Ms. Yelvington: I remember that you did figure it out. Ms. DeVries: Yeah. The other thing is, when we consolidated Michelle's budget, so it wasn't all together and reworked her job description. One of the things is exactly what you're asking for. I said, "Well, if we consolidate the budget, then I can't match it up against the revenue that comes in from it. " So, we agreed that she would do regular reports showing the impact ofthe marketing efforts. So, it may be time to pull those out again. Mr. Macheras: I think between the business part of it and community involvement, it's working out great. We know that from the hits that she tells us she gets on social media. Just. as I was watching that big group the other night, I'm like, "Okay, how do we. " I do remember that discussion and you're right. We're not doing it every night. We do have a little data since we took over the restaurant. Aat least we have something that we can continually look at, as we do with any vendor and making adjustments. Ms. Yelvington: I think in a typical business world, it would be the way you described it, though. You know, if we're essentially having these entertainers to drive restaurant revenue up, in the business world, you would put it there. But I understand it's probably a mixed bag. Mr. Dale: This is the hard part, where you're a government entity and in the private world, absolutely, all day long. I hear exactly what you're saying. Yeah, this is an eternal argument that they have with municipalities with parks. It's like, "Why do we have a park? Why 33 November 21, 2024 Viera East CDD do we have a library? It doesn't add anything to the bottom line. " Well, it's. It's an amenity to the taxpayer. Mr. Macheras: Right. Mr. Dale:That's kind ofthe situationwe're inwithsome ofthis,too. Mr. Macheras: Yeah, that's kind of why I bought that up. Ms. Yelvington: I think those reports that you described from Michelle, would do the job. Mr. Macheras: Even if they were quarterly. Ms. DeVries: Yeah. Actually, in her job description, it is quarterly. It isn't like every month or every meeting. It's quarterly. Ron? Mr. Rysztogi: This is basically for Jim. My neighbor wanted me to tell you that the ugly dock is back and he's not happy at all. Do you know what he's talking about? Mr. Moller: Yup. Mr. Dale: The ugly dock? Mr. Rysztogi: Yeah. In Hammock Lakes. Mr. Moller: One of the Hammocks. The kids built a little makeshift dock. Mr. Rysztogi: It's a real ugly dock. He brought it to Jim's attention and right before the meeting tonight, he said, "Make sure that the Board knows that the ugly dock is back. " Mr. Dale: Because before we were elected, there was a dock that used to be at Woodside Park. I was like, "What?" Mr. Rysztogi: I promised to bring it to the attention of the Board. Mr. Moller: Before Ed's guys tore it down, the kids used election signs to build a dock. Ms. Yelvington: Oh, my goodness. Mr. Dale: That's funny. Mr. Moller: So, I guess the kids rebuilt it. Mr. Macheras: Does that fall on our responsibility? Mr. Showe: It's on our CDD Lake and it's not a permitted structure. Mr. Dale: It's also illegal to take campaign signs. Ms. Yelvington: That's true. It is illegal. Ms. DeVries: Alright. Anything else, Ron? Mr. Rysztogi: No, I just wanted to make sure that got covered. Ms. DeVries: Okay. Denise? 34 November 21,2024 Viera East CDD Ms. Yelvington: Can I ask a few questions on this Reserve Study? Ms. DeVries: Yes. Ms. Yelvington: I thought we would be going over it. Mr. Showe: Well, we're still waiting for some feedback from the questions. We just received some answers from the vendor today that Jim and I need to go through them. Certainly, we can take whatever questions you have. Ms. Yelvington: Primarily, my request, if we're going to talk about it later, I just wondered if the spreadsheet can be shared with us. Mr. Showe: Absolutely. Ms. Yelvington: Because it's really hard to read in this entire packet. Mr. Showe: ] understand. Ms. Yelvington: My eyes can't see those tiny numbers. Mr. Showe: It is a huge file. I didn't want to send it out, but if everybody wants it, I'll certainly send it out to everybody. Mr. Dale:Youstillhave ouroriginal list ofquestions thatwe wentover. Mr. Showe: He actually answered almost all of those today, with some feedback for Jim and I. We just need to get back to them. Mr. Dale: You will send that out to everybody, once you have that? Mr. Showe: We can send that to you. Ms. Yelvington: Okay. The only other thing I was curious about, in here, it said that the last one was done in 2009. Mr. Showe: Yes. Ms. Yelvington: I don't know if we talked about this at last meeting or not, but do we know what they said in that Reserve Study, compared to how it played out in reality over the 15 years? Mr. Dale: Ha, ha, ha. Ms. Yelvington: Why is he laughing? Ms. DeVries: There was a goose egg when we took over. Ifyou want to count the bonds, it was negative. The reserves were negative. Ms. Yelvington: Right. Mr. Dale: That's why I'm laughing. 35 November 21,2024 Viera East CDD Ms. Yelvington: So, we don't know. Okay. Fine. Mr. Showe: Well, we had a study done, there were just no funds. A lot of our Districts will do a Reserve Study, but were not comfortable assessing at that level to get to that amount. Mr. Dale: Right. Ms. Yelvington: Well, what I'm getting at, I guess, so regardless of the money, when they say something is going to last 30 years, did it really last 30 or 15 years? Mr. Dale: Right. Ms. Yelvington: So, in reality, I'm just curious how accurate their lives are. Ms. DeVries: What they in 2009, on what needed to be replaced. Ms. Yelvington: Then those items that were in the 2009 study, have they been replaced and how accurate are these things? Mr. Dale: It's like a financial plan. You can get it to say anything you want. Ms. Yelvington: Right, but I want to know reality. So, that's what I was going at. Ms. DeVries: It is an interesting question. Mr. Showe: I'll send out the link to the spreadsheet. I'm pretty sure we still have an electronic version of that one. It wasn't the same company that did it. That's one of the reasons why the carts show on the plan as owned by the District, because they updated their original plan and in 2009, we actually did own the carts. We weren't leasing them. So, we just need to kind of go through and update it for current. But yeah, we'll track that plan down and send it out so you can look at some comparisons. Ms. Yelvington: Okay, thank you. That's all. Ms. DeVries: Actually, my question was the status ofthe Reserve Study. Mr. Showe: They will make whatever updates we need to make. We just need to try to getthem all ofthe updatesatonce sothatthey canmake onefinaledit ofthedocument. Ms. DeVries: Okay. Denise, do you have questions to forward to include in the update? Ms. Yelvington: I'll wait and see. Maybe it was addressed. Ms. DeVries: Okay. Rob? Mr. Dale: Yes, I have some Supervisor Requests. I've been waiting four years to say this. I have three things. One, is something I forgot to ask about, which is the fountain. Are we still waiting on parts? 36 November 21,2024 Viera East CDD Mr. Moller: Before I left, he was reaching out to the electrician to see what's going on with Florida, Power & Light (FPL). I haven't heard anything since. Mr. Dale: Alright. The second thing is an issue that we've talked about at length, the digital sign. I did. Just FYI for the Board, because I don't want the issue to go away. I did send out an email to our County Commissioner. I haven't heard back yet on the status, but I just wanted to let the Board know that I haven't let the issue die and Jim hasn't let the issue die and we're seeking an exception to the digital sign. Ms. Yelvington: The digital sign is going where? Mr. Dale: At Woodside Park. We have bond money that we allocated towards that and the electric improvement of the park and everything. But I just didn't want everybody to think that we forgot all about it. Then my last issue, is the ladies were at golfing on Saturday and I know I've talked to you about a particular individual that had some issues. Was that communicated to staff? I know that you were gone. Mr. Moller: I haven't spoken to them yet today. Mr. Dale: Okay. Mr. Moller: I want to talk to the individual employee, so they don't feel like they have to answer yet one way or the other, to kind of get their feelings on the individual. Mr. Dale: Yeah. Mr. Moller: As far as safety issues. Mr. Dale: Yeah. You know my feeling. The thing that I shared with Jim, is that we don't necessarily have to trespass somebody. We can. That's an arrow in the quiver, but the other arrow in the quiver that we have, is we can deny service to people. Mr. Moller: That's easy because it's part oftheir safe serve. Ms. DeVries: Right. Mr. Moller: So, if he comes in intoxicated, they have every right to deny service of alcoholic beverages. Ms. DeVries: Okay. Mr. Macheras: So, with that said, I don't know ifthat's a 911 call. Mr. Dale: It was close to being a 911 call. Ms. DeVries: Really? When? Ms. Yelvington: Last Saturday night. 37 November 21, 2024 Viera East CDD Ms. DeVries: Well, I was there, but it was fine. It must have escalated after I left. Mr. Dale: It did. Luckily we have a very graceful Marketing Director. Ms. DeVries: Okay. Mr. Dale: Who has a velvet touch. Ms. Yelvington: The said individual was representing himself as our groundskeeper to my group. Ms. DeVries: Oh my! Ms. Yelvington: Which I find to be troubling because we don't want that reflecting on us. That behavior is making us look bad. So that's to be taken into consideration too. Mr. Macheras: To be clear, he was not our groundskeeper. Right? Ms. DeVries: No, he is not. Mr. Dale: No. Ms. DeVries: When I left, he was lurking, but not doing anything. Mr. Dale: It escalated. Ms. DeVries: Okay. Mr. Macheras: The office should have a generic phone number to the Vieira substation, if it escalates to 911, but if it ever got to where it was a no trespass, I've done plenty of those in my retail days, as long as they quickly... Ms. Yelvington: Well, make sure staff knows, to not be alone with people like that in the parking lot? Mr. Dale: I agree. They're very good about doubling up and everything, but yes, it is a safety issue, but sometimes when you've got two young ladies as staff... Ms. Yelvington: Yeah, that's not good, but they should never be approaching somebody like that alone. They should always go in pairs. So, they need some kind of safety policy. Mr. Dale: But even that might not be enough sometimes. That's my point. That's why I don't want that element, lurking around. Ms. Yelvington: Yes, it was concerning. Mr. Dale: Let me ask a conceptual question. Obviously I'm going to defer to full-time staff, but Board Members ran into a situation where somebody needed to be trespassed, do we have that authority as Board Members. 38 November 21,2024 Viera East CDD Mr. Showe: I think any representative of the CDD, whether that is staff, if you have authority as a CDD member, you can call the police and ask for somebody to be trespassed. Mr. Dale: As a CDO member or as a Board Member? Mr. Showe: I think as a CDO staff member, if you have got some authority with the COO, you can call and have somebody trespassed. Because what's going to happen, is the sheriff is going to come onsite. Mr. Dale: Right. Mr. Showe: They're going to find whoever is the representative onsite and they're going to just have you sign the document saying, "Yes, I want them trespassed" Mr. Dale: As Board Members, we each have that authority. Mr. Showe: I would think you could. Mr. Dale: Okay. Ms. DeVries: Okay. Mr. Showe: Because what you're doing, is you're doing exactly what you should do, which is call law enforcement. Ifthey say, "We want to take this action, "then yes, you have the authority. All ofyou have signatory authority as part ofyour officers. Mr. Moller: What I ran into at the dog park, both parties need to be there. So that guy needs to be there for them to trespass him. Mr. Dale: Right. Alright, good discussion. That's all I have. Ms. DeVries: Okay. I already mentioned mine. I wanted the status of the Reserve Study and I got it. So, does anybody want to make a motion to adjourn? ELEVENTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Rysztogi seconded by Mr. Dale with all in favor the meeting was adjourned. 39